Manage your rentals as a calm, fair, repeatable system, from listing to move-out
A complete toolkit for landlords with one to twenty properties, small property managers and agents adding lettings: the method, the workbook, the forms and the exact words for every moment in a tenancy.
- An e-book with ten chapters on the whole rental cycle, with one composite landlord's four flats running through every chapter
- The Rental Management Workbook: 17 sheets with a rent roll and arrears ladder, maintenance targets, inspections, deposits, renewals, owner statements and three dashboards
- 5 fillable PDF forms and 5 Word templates, including 59 tenant messages, 4 arrears letters and 27 AI prompts
- A 7-sheet yield and cash-flow calculator, a Start Here map, three more cheat sheets including dated rules by country, a 56-event year calendar and a 35-task CSV board
The Rental Property Management System · Bodhih Pro Kits · 205 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do I manage a rental property myself?
Run it as a cycle: prepare and price the property, screen tenants against written criteria applied equally, protect the deposit, record a full inventory at move-in, track rent monthly with a fair arrears ladder, log repairs with priorities, inspect with notice, review rent on a schedule and settle deposits with evidence. The Rental Property Management System from Bodhih Training gives you a file for each step.
Want the full free guide first? Read How to Manage a Rental Property: A Step-by-Step Landlord Guide.
You already feel the problem. Here is what it is costing you.
Everything lives in your head and your chat history
Rent dates, deposit references, which repair was promised for when, which tenancy ends in March. It works until two things happen in the same week, and then a weekend disappears.
The rent does not seem to add up
The flat was meant to pay for itself. Then came the empty weeks, the society charges and the water heater. Without net figures and a reserve, every surprise feels like bad luck.
Choosing tenants by feel
Twenty enquiries, six applications and no written criteria. Decisions made on instinct are slow, hard to explain and can be unfair or unlawful.
Deposit arguments with no evidence
A stained carpet that 'was like that'. Without dated move-in photos and a signed inventory, the conversation at check-out has no ending you will like.
Arrears that drift
One late month becomes three because nobody noticed on day one and nobody wrote down what was agreed. Then the choices get harder for everyone.
Picture the next few weeks with the kit open beside you.
Picture the morning after rent day. You open the Rent Roll, type in four payments and see one row turn amber. You send the friendly reminder from the library in twenty seconds, and by lunch the tenant has replied. Nothing has escalated, because you noticed on day one.
Now picture your next vacancy. As you walk the property with the readiness checklist, you already know the rent, because you priced it from six real comparables. The listing describes the home, the criteria go out with every enquiry, and when you reply to six applicants in the order they applied, each one gets a clear, respectful answer.
Imagine the check-out a year from now. You bring the inventory, the move-in photos sit beside today's, and the conversation is about evidence, not memory. The deposit goes back on time, with a short list of fair deductions the tenant can see for themselves.
And imagine the first Friday of each month. The owner statement fills itself from the sheets you already keep, the Dashboard shows arrears, open repairs and dates that need you, and the whole review takes as long as a cup of tea.
19 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Rental Property Management System (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: rental management map
The whole rental job as ten stages with the file to open at each, your first hour, a 30/60/90 day use plan and links to measure your starting point.
Rental Management Workbook
17-sheet workbook: settings, property register with renewal flags, tenants, fair screening log, rent roll with days late and an arrears ladder, maintenance with priority targets, inspections with notice checks, contractors, expenses, deposits, renewals and notices, property summary, owner statement and three dashboards with charts.
Rental Yield and Cash-Flow Calculator
7-sheet calculator for one property: gross and net yield, NOI, cap rate, cash-on-cash, DSCR, LTV, break-even occupancy, a 10-year cash-flow illustration with chart, a bad-year sensitivity test and a side-by-side comparison of up to ten properties.
Property readiness checklist
Three-page fillable checklist to make a property safe, working, clean and documented before you list it, with the comparables you used to set the rent.
Tenant application and screening sheet
Three-page fillable form: the application an applicant completes, the same verification record for every applicant, and a decision record tied to your written criteria.
Inventory and condition report
Four-page fillable inventory for move-in, with meter readings, keys, room-by-room condition, photo references and a column for check-out comparison, plus tenant comments and sign-off.
Maintenance request and inspection forms
Three-page fillable set: a maintenance request and job sheet (page 1) and a respectful routine inspection report with safety checks, room-by-room condition and actions (pages 2 to 3).
Move-out inspection and deposit reconciliation
Three-page fillable form: check-out comparison against the move-in inventory, a wear-and-tear or damage decision for each difference, priced deductions with evidence, and the deposit reconciliation and return record.
Tenant message and letter library
59 ready-to-edit messages and scripts in 10 groups (enquiries and viewings, application outcomes, move-in, rent, repairs, inspections, complaints, renewals, move-out, owners) plus a 4-letter rent arrears sequence in plain words.
Tenant welcome pack template
Ready-to-adapt welcome pack: contacts, paying rent, reporting repairs and emergencies, appliances and meters, building rules, bins, inspections, safety, data and how the tenancy ends, with a completed example section.
Landlord policies and owner agreement
Three adoptable documents: a one-page fair screening policy, a one-page maintenance and emergency procedures policy, and a management agreement discussion sheet for owners (plain words, for a lawyer to formalise).
Worked example pack: four units through one year
The main forms, records and decisions completed for one composite landlord with four flats over a year, including a vacancy and re-let, a fair screening round, an arrears case handled with a payment plan, a renewal, a move-out deposit reconciliation and an owner statement.
AI prompt pack for rental management
27 tool-agnostic prompts grouped by the stages of the rental job, each with what to paste in and what to check before you use the output.
Landlord decision card: arrears and repairs
If-this-then-that card for the arrears ladder, a four-level repair priority card with targets and first steps, and other common moments, each pointing to the right message.
Rental mistakes to avoid
Mistakes-to-avoid card: twelve costly landlord mistakes with the fix and the file that prevents each, plus six fairness traps.
Rental rules by country (October 2026)
Dated quick reference: England's Renters' Rights Act changes, deposit and safety rules, and what to check on fair housing, deposits, notices and agreements in the US, India, Canada, Australia, the UAE, Singapore and Africa.
Annual property calendar
56 calendar events for a full year of rental management: monthly rent checks, owner statements and renewal checks, quarterly tidy-ups, twice-yearly inspections with notice reminders, safety checks, insurance, contractor checks and the year-end pack. Import and move to your dates.
Property management task board
35 tasks as a CSV for Trello, Asana, Notion, Planner or Jira: a four-week set-up plan plus reusable task templates for each vacancy, new tenancy and move-out, each naming the file to open.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + ICS + CSV
- Files
- 19 files plus a one-click ZIP
- E-book
- 61 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, GoodNotes, Google Calendar, Outlook, Apple Calendar, Trello, Asana, Notion, Planner, Jira
- Best for
- Landlords and small managers with one to twenty long-term rentals, in any country and currency
Running Rentals as a System
Why one to twenty rentals work better as a repeatable cycle, and the three rules that run through the whole kit.
The Rental Business and Its Numbers
Gross and net yield, NOI, cap rate, cash-on-cash, DSCR and LTV in plain words, the 1% rule and its critics, vacancy allowances, reserves and a bad-year test.
Preparing the Property and Pricing the Rent
Making a property safe, working and documented, pricing the rent from real comparables, and writing a listing that describes the property, never the person.
Finding Tenants and Screening Fairly
Written criteria, published and applied in order, the same checks for everyone, decisions with recorded reasons, and where AI may and may not help.
The Agreement, the Deposit and Move-In
The tenancy agreement in general terms, protecting and recording deposits, and a 90-minute move-in with inventory, photos, meters, keys and a welcome pack.
Rent Collection and Arrears, Handled Fairly
A rent roll that shows lateness on day one, and an arrears ladder that is firm and humane, with payment plans and advice before any formal step.
Maintenance and Repairs
Four repair priorities with targets, a contractor list built in advance, logging and updating every job, and planned maintenance from the reserve.
Inspections and Tenant Communication
Respectful inspections with proper notice, choosing communication channels on purpose, and handling complaints in writing.
Renewals, Rent Reviews and Moving Out
Starting renewals early, fair rent reviews with comparables, ending tenancies lawfully, and check-outs that separate wear and tear from damage.
Records, Tax, Insurance and Managing for Others
Records that answer questions, tax and insurance in general terms, agency duties in plain words, management agreements and monthly owner statements.
AI, the Weekly Rhythm and Growing Carefully
Where AI helps and where a person decides, the daily to yearly rhythm, and growing only as fast as your systems and reserve.
The Year You Can See
What you now have, and how to start small.
The Rental Numbers in Plain Words
Fourteen rental numbers defined in one table, matched to the calculator and workbook.
What Differs by Country, and Where to Check
Ten questions to check for any property's location before you act.
Not just reading. Tools you will actually open again.
E-book
- The Rental Property Management System: introduction, 10 chapters, conclusion and 2 appendices, with a composite landlord's four flats through one year
Spreadsheets
- Rental Management Workbook (17 sheets): settings, property register with renewal flags, tenants, fair screening log, rent roll with days late and arrears ladder, maintenance with priority targets, inspections with notice checks, contractors, expenses, deposits, renewals and notices, property summary, owner statement, dashboard, maintenance view and occupancy view
- Rental Yield and Cash-Flow Calculator (7 sheets): gross and net yield, NOI, cap rate, cash-on-cash, DSCR, LTV, break-even occupancy, 10-year illustration, bad-year sensitivity and property comparison
Fillable PDF forms
- Property readiness checklist (safety, function, paperwork, comparables, listing check)
- Tenant application and screening sheet (application, verification record, decision record)
- Inventory and condition report (meters, keys, room by room, check-out column, sign-off)
- Maintenance request and inspection forms (request and job sheet, routine inspection report)
- Move-out inspection and deposit reconciliation (differences, wear or damage, deductions, return)
Word templates
- Tenant message and letter library: 59 messages and scripts plus a 4-letter arrears sequence
- Tenant welcome pack template, with a completed example section
- Landlord policies and owner agreement: fair screening policy, maintenance and emergency procedures, management agreement discussion sheet
- Worked example pack: four units through one year
- AI prompt pack for rental management: 27 prompts
Cheat sheets
- Start Here: rental management map
- Landlord decision card: arrears and repairs
- Rental mistakes to avoid
- Rental rules by country (October 2026)
Plans
- Annual property calendar (56 events, ICS)
- Property management task board (35 tasks, CSV for Trello, Asana, Notion, Planner or Jira)
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to work out net yield, NOI, cash flow and DSCR for any property and test a bad year
- You will be able to price rent from comparables and prepare a property that is safe, working and documented
- You will be able to screen applicants against written criteria applied equally, and explain every decision
- You will be able to record every deposit and run a move-in that settles check-out questions with evidence
- You will be able to see arrears on day one and follow a firm, humane ladder with written plans
- You will be able to log repairs by priority, keep tenants updated and plan maintenance from a reserve
- You will be able to produce a monthly owner statement and a clean year-end pack for your accountant
- You will be able to use AI for drafting and triage with a clear human review rule
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Property Advisory and Client Handling Assessment for Real Estate Agents, Brokers and Sales Teams
Take the assessment →AssessAll assessmentFinancial & Collections Account Readiness — Contact Centre
Take the assessment →AssessAll assessmentInclusive Decision-Making and Everyday Bias Assessment for Employees and Managers
Take the assessment →JobularyIf-then plans that make habits stick (Jobulary)
Make it a growth plan →A taste of Chapter 4
A deposit is the tenant's money, held as security. Many countries require it to be protected: in England, a deposit must be placed in a government-approved scheme within 30 days of receiving it and returned within 10 days of agreeing how much the tenant gets back. In Australian states it is usually lodged with a state bond authority. Elsewhere it may be held by the landlord in a separate account, and the law may cap the amount or set a return deadline. Check the rules for your property in the dated country sheet and with your local authority or lawyer. Whatever the rule, record every deposit on the Deposits sheet of the workbook: the amount, when you received it, how and where it is held, the reference, and the date protected. Set your local deadline on the Settings sheet and the sheet flags any deposit not protected in time.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Method | A blank rent tracker with no guidance | A ten-stage cycle with a chapter, a file and the words for each stage |
| Numbers | Gross yield only | Net yield, NOI, cap rate, cash-on-cash, DSCR, LTV, break-even occupancy and a bad-year test |
| Tenant selection | Gut feel, or a list of questions that may not be lawful | A written fair screening policy, a verification record and a decision log with reasons |
| Arrears | Angry messages or nothing | A ladder with thresholds on Settings, scripts, plan messages and 4 plain-words letters |
| Countries | One country's rules presented as universal | The logic in the book, specifics in a dated sheet covering England, the US, India and other markets |
| Owners | Ad hoc updates | A management agreement discussion sheet and a one-click monthly owner statement |
Made for you if…
- Landlords with one to twenty long-term rental properties who manage them personally
- Small property managers and family members managing a property for an owner who lives elsewhere
- First-time and experienced property investors who want the real numbers, not the headline yield
- Residential agents and brokers adding lettings and property management to their sales work
- Buyer's agents who want to explain rental numbers and running costs to investor clients
- Landlords in India, the UK, the US, Canada, Australia, the Gulf, Singapore and Africa who need a method that adapts to local rules
Probably not for you if…
- Anyone looking for legal or tax advice: the kit teaches good practice and keeps country specifics in a dated sheet; templates are starting points for a lawyer or accountant to check
- Short-stay hosts: The Short-Let Host Operations System covers that job
- People buying a home to live in: The Home Buying Master Kit is the better fit
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Your next rent day is coming. Have the whole system ready before it arrives.
Open the Start Here map, type your settings into the workbook and add this month's rent. Whether you begin with the e-book this evening or the readiness checklist at your next vacancy, the first hour is already planned.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
No ratings yet. Only people who have bought this kit can rate it - every buyer gets a one-click rating link a couple of days after their purchase.
The Bodhih family, when you are ready for more
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AssessAll
250+ AI-graded assessments to measure skills and earn verified credentials.
Jobulary
Individual development plans that start from evidence and stay yours.
Bodhih Training
Run this topic as a live workshop for your team, in person or online.
Pewple
Book a vetted coach for career, leadership or communication. Pay per session.
Bodhih.org pathways
Certification pathways in Applied AI, Workplace English and management.
The Rental Property Management System: FAQs
Read the free guideAlready bought? Resend my linkHow do I manage a rental property myself?
Treat it as a cycle: prepare and price, screen fairly, agree terms and protect the deposit, move in with a full inventory, collect rent, maintain and inspect, renew or review, and handle move-out with evidence. Keep the numbers underneath. Each stage has a chapter and a file in the kit.
How do I screen tenants fairly?
Write your criteria before you advertise, publish them, process complete applications in the order received, verify the same things for everyone with consent, and record a reason tied to the criteria for every outcome. Never decide on who someone is. The kit includes a fair screening policy, an application and screening sheet and a screening log.
What should I do when a tenant is late with rent?
Act early and the same way for everyone: a friendly reminder the day after, a phone call a few days later, a calm letter if nothing is agreed, and a written payment plan where it is realistic. Take advice before any formal step and never change locks or cut off services. The decision card and letters set this out.
What is the difference between gross and net yield?
Gross yield is a year's rent divided by the price. Net yield takes off running costs such as empty weeks, maintenance, insurance, property tax, service charges and management, and divides by the full cost of buying. The calculator shows both, plus cash flow after loan payments and DSCR.
Does it work in my country and currency?
Yes. Every tool has a currency setting and the legal deadlines live on the Settings sheet, so you set them to your local rules. The book teaches the logic, and the dated country sheet covers England in detail and what to check in the US, India, Canada, Australia, the UAE, Singapore and Africa.
Is this legal or tax advice?
No. It is educational and helps you organise the work. Agreements, letters and policies are plain-language starting points for a lawyer or accountant to check. Laws on deposits, notices, rent increases, safety and fair housing change, so check your lawyer, accountant and local authority before acting.
How do I measure my starting point?
AssessAll offers assessments that match this kit: Property Advisory and Client Handling Assessment for Real Estate Agents, Brokers and Sales Teams; Financial & Collections Account Readiness, Contact Centre; and Inclusive Decision-Making and Everyday Bias Assessment for Employees and Managers. Take one before you start and again after a few months. They are separate products, not included in the kit, and the links are on the Start Here map.
How do I turn the monthly routine into habits?
Plan the trigger for each task with an if-then plan, such as 'on the 6th, after breakfast, I open the Rent Roll'. Jobulary's guide to if-then plans explains the idea and how to turn it into a development plan; the link is on the Start Here map.
Which software do I need?
The workbooks open in Excel, Google Sheets or LibreOffice and use no macros. The forms are fillable in Acrobat Reader and most PDF apps, the templates open in Word or Google Docs, the calendar imports into Google Calendar, Outlook or Apple Calendar, and the CSV imports into Trello, Asana, Notion, Planner or Jira.
What is the refund policy?
Digital kits are non-refundable once downloaded. The exceptions are corrupted files that are not fixed within 3 working days, duplicate charges, or failed delivery.
How much does The Rental Property Management System cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
