Price every night for what it is worth, with a 30-minute weekly system
A complete pricing and occupancy toolkit for short-let hosts, homestays, B&Bs, guesthouses and small hotels: the method, the workbook, the simulator, the forms and the exact words, for one unit or forty rooms, in any currency.
- A 10-chapter e-book on revenue management in plain words, with one six-room guesthouse priced through a whole year
- The Pricing and Occupancy Workbook: 13 sheets with settings, a 53-week seasonality calendar, rate plan, stay rules, demand signals, booking pace, channel mix with net ADR, promotions payback, a forecast with three scenarios, actuals and two dashboards
- A 7-sheet Rate Scenario Simulator for rate, minimum stay, discount and channel what-ifs, plus 4 fillable PDF forms
- 6 Word templates including 38 guest and owner messages and 30 AI prompts, 4 cheat sheets including dated platform and pricing rules notes, a 79-event calendar and a 30-task CSV
The Pricing and Occupancy Planner · Bodhih Pro Kits · 199 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do I set nightly rates for a short-term rental, B&B or small hotel?
Build a base rate from your costs and a fair set of comparable properties, then apply season, event and weekend multipliers inside a floor and ceiling. Set minimum stays by season, read booking pace against last year every week, test discounts for break-even and judge channels on net revenue. The Pricing and Occupancy Planner from Bodhih Training gives you a file for each step.
Want the full free guide first? Read How to Set Nightly Rates for a Short-Let, Guesthouse or Small Hotel.
You already feel the problem. Here is what it is costing you.
Event dates sold out months ago, at last year's prices
The festival or conference fills early and you feel pleased, until you realise every room went to people who would have paid more. Prices set late are prices set too low.
Quiet months you can't fill
The low season drags on and the only tool you have is a discount. You cut, a few bookings arrive, and you are never sure whether you gained or gave money away.
Gaps you can't sell
Short bookings leave single nights between stays that nobody wants. Your minimum stay saves cleaning but leaves the calendar full of holes.
Commission you have never compared
Most bookings come through one or two platforms. You know the bookings, but not what each channel really leaves you per night after commission and costs.
A pricing tool you don't quite trust
A dynamic pricing suggestion looks odd for a big weekend, and you are not sure whether to accept it, change it or switch the tool off.
No answer when someone asks how it's going
An owner, partner or bank asks what next year will bring. The numbers live in three dashboards and your memory.
Picture the next few weeks with the kit open beside you.
Picture a Monday morning with a coffee and 30 minutes. As you open the Weekly Pricing Review Form, the Demand Signals sheet already shows the next 30 days against last year. November weekdays are behind; the festival is nearly full. You change two date ranges, open one-night stays midweek, record why, and copy the rates to every channel before the first guest message arrives.
Now it is January. Instead of guessing, you fill in the comparables worksheet, rebuild your base rate from costs and the market, and map the year week by week on the Seasons sheet. The festival rates go live the same week, months before guests start searching, and the Rate Plan shows every weekday and weekend rate, minimum stay and net rate in one place.
Imagine the moment someone suggests a discount. You open the Promotion Decision Sheet and the simulator's break-even sheet, see that the offer needs 26 extra nights to pay for itself, and decide with numbers instead of nerves. Three months later the Promotions sheet tells you whether it worked.
And at the end of the month, the owner report writes itself from the Dashboard: occupancy, ADR, RevPAR, net revenue, pace for the next three months and the decisions you took. Whether you start with the e-book tonight or the workbook tomorrow morning, next Monday's review is already in your calendar.
19 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Pricing and Occupancy Planner (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: the pricing map
The whole revenue management job as nine steps with the file to open at each, your first hour, a 30/60/90 day use plan and links to measure your starting point.
Pricing and Occupancy Workbook
13-sheet workbook: settings, 53-week seasonality calendar, rate plan with weekday, weekend and net rates, stay rules, weekly demand signals, booking pace against last year, channel mix with net ADR, promotions payback, monthly forecast with three scenarios, actuals with RevPAR, and two dashboards with charts.
Rate Scenario Simulator
Seven-sheet what-if workbook: net contribution at eleven rate levels, the effect of minimum stays on occupancy, cleaning work and net income, discount break-even, and net per booking by channel, with a summary chart.
Market comparables and seasonality worksheet
Three-page fillable worksheet: choose and compare a fair competitive set, build a base rate from costs and the market, then map your seasons, events and holidays for the year.
Weekly pricing review form
Two-page fillable form for the 30-minute Monday review: the agenda with timings, the five numbers to read, decisions date by date, overrides of any pricing tool, and what to check next week.
Promotion decision sheet
One-page fillable decision sheet for any discount or offer: the problem it solves, who gets it, the break-even test, guard rails that stop guests learning to wait, and the review date.
Monthly revenue review form
Two-page fillable form for the first working week of each month: the month in numbers against forecast and last year, what explains the gaps, channel and promotion results, the forecast update and three decisions.
Guest offer and pricing message library
38 ready-to-edit messages in 7 groups: direct-booking offers, long-stay and group quotes, event pricing notes, replies to price questions, cancellation and deposit wording in plain words, gap nights, and owner updates.
Pricing policy one-pager
A one-page pricing policy for your property: who sets prices, floor and ceiling, seasons and events, stay rules, discounts, channels, fairness and the weekly review, ready to adapt and share with your team, co-host or owner.
Owner or partner revenue report template
A two-page monthly revenue report for an owner, partner, investor or co-host: headline numbers, what happened and why, channels, pace for the next three months, decisions and requests.
Cancellation and deposit policy discussion sheet
A discussion sheet to choose cancellation and deposit terms by rate type and season, with the trade-offs, a plain-words policy draft and the questions to take to your lawyer, accountant and platform terms.
Worked example pack: pricing a six-room guesthouse through a year
The main forms and decisions shown completed for one composite property through 2026, with two events and a low season: comparables, base rate, seasons, stay rules, weekly reviews, a promotion decision, a monthly review and the year's lessons.
AI prompt pack for pricing and occupancy
30 tool-agnostic prompts in 8 groups, from comparables research to demand summaries, scenario narration and owner reports, each with what to paste in and what to check before you use the output.
Pricing decision and metrics card
Twenty if-this-then-that pricing decisions, plus the eleven formulas you need with a worked example for each.
Pricing mistakes to avoid
Fifteen common pricing mistakes with what to do instead and the file that prevents each, plus five fairness lines never to cross.
Platform and pricing rules notes (October 2026)
Dated notes on price display rules in the UK, US and EU, short-term rental registration and data sharing, platform fee changes, and what to check on tax, safety and guest data.
Annual pricing calendar
79 calendar events for a full pricing year: 52 Monday reviews, 12 monthly reviews, quarterly comparables checks and the annual tasks, each naming the file to open. Import into a new calendar and move to your dates.
Pricing task board import
30 set-up and first-quarter pricing tasks as a CSV ready to import into Trello, Asana, Notion, Planner or Jira, with stage, week, description, owner and due date.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 19 files plus a one-click ZIP
- E-book
- 62 pages
- Workbooks
- 13-sheet pricing workbook and 7-sheet simulator, with sample data, formulas, dashboards and charts
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, GoodNotes, Google Calendar, Outlook, Apple Calendar, Trello, Asana, Notion, Planner, Jira
- Best for
- Short-lets, homestays, B&Bs, guesthouses and small hotels from one unit to about 40 rooms, in any country and currency
Pricing Without a Revenue Manager
Why small properties need revenue management, and the one loop the kit runs all year.
Revenue Management in Plain Words
Occupancy, ADR and RevPAR, the trade-off between rate and occupancy, and why net contribution decides.
Building Your Base Rate
A base rate built from a break-even test and a fair competitive set, with a floor and a ceiling.
Seasons, Events and the Shape of the Week
Five season codes, event uplifts and weekday or weekend patterns that give your prices the shape of demand.
Reading Demand Signals Every Week
Booking pace, pickup, lead time, views, competitor rates and local news, read in a weekly log.
Length-of-Stay Rules and Gap-Filling
Minimum and maximum stays, closed-to-arrival rules, gap-filling and long-stay pricing judged on net income.
Discounts That Don't Train Guests to Wait
The break-even test for any offer, the discounts that tend to pay, and the ones that teach guests to wait.
Channel Mix, Net Rates and Direct Bookings
Net ADR by channel, platform terms, direct-booking incentives, agents, corporate clients and groups.
Cancellation, Deposits and Fair Prices
Cancellation terms and deposits as part of your price, honest price display and fair pricing.
Pricing Tools and AI, With a Human in Charge
What dynamic pricing tools and AI do well, when to override them, and the human review rule.
Forecasting, Reviewing and Measuring Results
Forecasts with stated assumptions, the Monday 30-minute review, monthly measurement and common mistakes.
The Pricing System You Now Own
What you now have, the four habits to keep, and your first hour.
Pricing Metrics and Formulas
Fourteen pricing measures with formulas and notes, matched to the workbook.
A Pricing Year at a Glance
The pricing year as weekly, monthly, quarterly and annual tasks with the file for each.
Not just reading. Tools you will actually open again.
E-book
- The Pricing and Occupancy Planner: 10 chapters, 2 appendices and 6 hand-drawn figures (PDF)
Start here
- 00-Start-Here-Pricing-Map: the job as nine steps with the file to open at each, your first hour and a 30/60/90 day use plan
Spreadsheets
- Pricing and Occupancy Workbook (13 sheets): Start here, Settings, Seasons (53 weeks), Rate Plan, Stay Rules, Demand Signals, Booking Pace, Channel Mix, Promotions, Forecast, Actuals, Dashboard with a RevPAR trend chart and Channel Dashboard with a channel-mix chart
- Rate Scenario Simulator (7 sheets): rate against occupancy, minimum stay what-if, discount break-even, net per booking by channel and a summary chart
Fillable PDF forms
- Market comparables and seasonality worksheet: competitive set, base rate from costs and market, and the year's seasonality map
- Weekly pricing review form: the 30-minute agenda, five numbers, decisions date by date and tool overrides
- Promotion decision sheet: the dates to fill, break-even test, guard rails and review date
- Monthly revenue review form: results against forecast and last year, channels, promotions, forecast update and decisions
Word templates
- Guest offer and pricing message library: 38 messages for direct-booking offers, long stays, groups, event pricing, price questions, cancellations, gap nights and owners
- Pricing policy one-pager for your team, co-host or owner
- Owner or partner revenue report template
- Cancellation and deposit policy discussion sheet with a plain-words draft and questions for your adviser
- Worked example pack: a six-room guesthouse priced through a year with two events and a low season
- AI prompt pack for pricing and occupancy: 30 prompts, each with what to paste in and what to check
Cheat sheets
- Pricing decision and metrics card: 20 if-this-then-that decisions and the formulas you need
- Pricing mistakes to avoid: 15 mistakes and five fairness lines
- Platform and pricing rules notes, dated October 2026
Calendar and import
- Annual pricing calendar (ICS): 79 events for Google Calendar, Outlook or Apple Calendar
- Pricing task board import (CSV): 30 tasks for Trello, Asana, Notion, Planner or Jira
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- Calculate occupancy, ADR, RevPAR and net ADR for your property and read them each month
- Build a base rate from a break-even test and a fair competitive set, with a floor and a ceiling
- Map your year into seasons and events and turn it into a rate plan with weekday and weekend rates
- Set minimum stays and gap-filling rules by season and judge them on net income and cleaning hours
- Read booking pace, pickup, lead time and competitor rates in a 30-minute Monday review
- Test any discount for break-even before it runs and check the result after it ends
- Compare channels on net revenue and choose direct-booking incentives that cost less than commission
- Write a monthly forecast with stated assumptions and a cautious to strong range, and report it clearly
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
A taste of Chapter 10
A forecast is not a prediction. It is a set of assumptions turned into numbers, so you can plan cash, staff and investment, and so you can see quickly when reality moves away from the plan. For each month, write a base-case occupancy and ADR, with the assumption in words: "Dasara over two weeks; last year's pace; no new competitors." The Forecast sheet in the workbook turns these into room nights, revenue, RevPAR, net income after commission and variable costs, and the result after fixed costs. It also builds a cautious and a strong scenario from the changes you set on Settings, so you always see a range, not a single hopeful number. Update the forecast only when the evidence changes, and write down why. A forecast that moves every week is not a forecast; it is a mood.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Setting the base rate | Copy the listing next door | A break-even test from your costs plus a fair competitive set compared on total price |
| Seasons and events | A weekday price, a weekend price and a festival price set late | Five season codes, event uplifts and a 53-week calendar that calculates every rate |
| Weekly decisions | Check the calendar when it feels quiet | A 30-minute Monday review of pace, pickup, lead time, views and competitor rates, logged |
| Discounts | Cut prices when worried | A break-even test before, a payback verdict after, and guard rails that stop guests learning to wait |
| Channels | Count bookings by platform | Net ADR by channel after commission and costs, with direct-booking messages ready to use |
| Rules and fairness | Not mentioned, or one country only | Honest price display, fairness lines, and dated notes for the UK, US, EU and what to check elsewhere |
| Forecasting | A single hopeful number | Monthly forecast with written assumptions, cautious and strong scenarios, and actuals against forecast |
Made for you if…
- Short-let and holiday-rental hosts with one to twenty units
- Homestay, guesthouse and B&B owners who set their own prices
- Owners and managers of small hotels up to about 40 rooms without a revenue manager
- Co-hosts and small property managers who report to owners
- Hosts selling on several platforms who want to compare channels on net revenue
- Properties in any country and currency: India, the UK, the US, Europe, Australia, Southeast Asia, the Gulf and Africa
Probably not for you if…
- Anyone looking for a guarantee of occupancy or income: the kit gives you a method and tools, and forecasts are estimates built on your own assumptions
- Landlords with long-term tenancies: The Rental Property Management System covers that job
- Hotel groups with a revenue management team and enterprise systems: this kit is built for owners and small teams who price for themselves
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Next Monday, spend 30 minutes pricing on purpose.
Open the Start Here map, type your settings into the workbook and book your first Monday review. Whether you begin with the e-book this evening or the comparables worksheet tomorrow, your first hour is already planned.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
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The Bodhih family, when you are ready for more
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Jobulary
Individual development plans that start from evidence and stay yours.
Bodhih Training
Run this topic as a live workshop for your team, in person or online.
Pewple
Book a vetted coach for career, leadership or communication. Pay per session.
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Certification pathways in Applied AI, Workplace English and management.
The Pricing and Occupancy Planner: FAQs
Read the free guideAlready bought? Resend my linkHow do I set nightly rates for my rental or guesthouse?
Start with a base rate for a standard weekday in your shoulder season, built from a break-even test on your costs and the median total price of six to eight comparable properties. Apply season, event and weekend multipliers, keep every rate between a floor and a ceiling, and review the next 30 days every Monday against booking pace. The workbook calculates every rate from your settings.
What is RevPAR and why does it matter?
RevPAR is revenue per available room: room revenue divided by room nights available, or ADR multiplied by occupancy. It rewards price and occupancy together, which makes it a good way to compare months, years and competitors. For decisions, the kit also uses net contribution after commission and the cost of each stay.
Should I discount last-minute bookings?
Sometimes, but rarely and on purpose. A last-minute reduction can fill nights that would otherwise stay empty, but regular, predictable deals teach guests to wait. The kit's decision card and break-even sheet show when a last-minute offer is likely to pay, and the pricing policy sets a floor nothing goes below.
How should I price for festivals, conferences and events?
Map events in January, set their rates and minimum stays the same week, and review them every Monday from about 120 days out. Avoid early-bird discounts on dates that sell out anyway. The Seasons and Rate Plan sheets apply an event uplift to your base rate automatically.
Do I still need this if I use a dynamic pricing tool?
Yes. Pricing tools watch every date and react quickly, but they learn from the past and can miss moved or new events and local knowledge. The kit gives you the base rate, floor, ceiling, rules and weekly review to set the tool up well and decide when to override it.
How do I measure my starting point?
AssessAll offers assessments that match this kit: Pricing & Discount Discipline, Commercial Judgment & Market Sense, and Estimation & Forecast Calibration. Take one before you start and again after a few months of weekly reviews. Links are on the Start Here map; the assessments are separate products and not included in the kit.
How do I turn this into a development plan for myself or my team?
Pick one or two skills from the kit, such as reading booking pace or testing discounts, and build them into a plan with dates. Jobulary explains how its development plans work, and the link is on the Start Here map.
Does it work for a single apartment and for a 30-room hotel?
Yes. Type your number of rentable units on the Settings sheet and every calculation adjusts. For very different unit types, such as a studio and a three-bed villa, use one copy of the workbook per type or note type differences on the Rate Plan.
Is this financial, tax or legal advice?
No. The kit is educational and helps you organise your pricing. Forecasts are estimates built on your assumptions, not promises of occupancy or income. Tax, licensing, platform and consumer pricing rules differ by country and city, so the specifics sit in one sheet dated October 2026: check your accountant, lawyer, platform contracts and local rules.
Which software do I need?
The workbooks open in Excel, Google Sheets or LibreOffice and use no macros. The forms are fillable in Acrobat Reader and most PDF apps, the templates open in Word or Google Docs, the calendar imports into Google Calendar, Outlook or Apple Calendar, and the CSV imports into Trello, Asana, Notion, Planner or Jira.
What is the refund policy?
Digital kits are non-refundable once downloaded. The exceptions are corrupted files that are not fixed within 3 working days, duplicate charges, or failed delivery.
How much does The Pricing and Occupancy Planner cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
