Run payroll as a quiet monthly process, with every filing on a calendar, in any country
A complete payroll and statutory calendar toolkit for finance managers, accountants, admin managers and founders: the method, the workbook, the forms, the calendar and the exact words, built to work with your country's rules.
- A 10-chapter e-book teaching a six-stage payroll month (inputs, calculate, check, approve, pay, file) with one composite 45-person company running through every chapter
- The Payroll Control Workbook: 14 Excel sheets with Settings-driven rates, an employee master, monthly inputs, a gross-to-net register with employer costs, a nine-measure variance check, joiners and leavers, a statutory calendar builder with lead times and alerts, a filing log, reconciliation, a scored 25-control audit checklist and a dashboard
- 4 fillable PDF forms and 6 Word files, including a 39-message library, a process document with a 12-point provider agreement checklist, a one-page policy, a payslip guide for employees and 28 AI prompts
- A Start Here map, a controls decision card, a mistakes card, dated statutory notes for 9 countries, a 6-sheet final settlement and pro-rata calculator, a 168-event calendar and a 17-task CSV
The Payroll and Statutory Calendar Kit · Bodhih Pro Kits · 179 by Bodhih Training, trainers to 2,000+ companies since 2008.
What is the payroll process step by step?
Monthly payroll runs in six stages: collect inputs by a cut-off with a source for each, build the register from a Settings sheet that holds every rate, check it against last month, have a different person approve it, pay from the approved register with two people at the bank, then file and record with evidence. The Payroll and Statutory Calendar Kit from Bodhih Training gives you a file for each stage.
Want the full free guide first? Read How to Run Monthly Payroll: A Step-by-Step Process and Checklist.
You already feel the problem. Here is what it is costing you.
Pay day keeps slipping
Inputs trickle in after the register is built, the file is rebuilt three times and the bank upload happens at 6 pm on pay day. Nobody can say which day the month broke.
One person holds the whole chain
The same person adds the employee, sets the pay, builds the file and releases the money. It works until it does not, and when it does not, nobody else can run next month.
Rates typed into formulas
A ceiling changed in April and the spreadsheet still used the old one in December. Twelve cells, one quiet error, a year of wrong contributions to correct.
A filing in someone's head
The return was due on the 31st, its owner was on leave, and the first anyone heard of it was a penalty notice. The calendar existed, in one person's memory.
The overpayment conversation
A duplicate overtime entry paid someone 7,200 too much. Recovering it quietly from next month's pay turned a mistake into a grievance.
Picture the next few weeks with the kit open beside you.
Picture the 12th of the month. Instead of hoping inputs arrive, you send message 1 from the library with the cut-off date, and on the 20th HR and you sign the input sign-off form: every joiner, leaver, change and overtime sheet with its source. When you open the Register the next morning, it is already built from Settings and the inputs, and the only thing left to do is read the flags.
On the 23rd your checker opens the Variance Check sheet. Nine measures against last month, three flagged, each with a one-line explanation. Five lines recalculated by hand. On the 24th the approver compares the net total with the bank file total and signs. As you upload the salary file on the 25th, someone else releases it, and the bank reference goes on the form.
Imagine the first working day of next month. The Dashboard shows two filings to start now and the days to the next due date. You begin at the start-by date, not the due date, so when the portal is down there is still time. Each acknowledgement goes on the Filing Log, and by the 8th the Reconciliation sheet shows Matched on every line.
Whether you start with the Settings sheet tonight or the Start Here map tomorrow morning, the first hour is already planned, and the month after that is quietly boring, which is exactly what payroll should be.
19 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Payroll and Statutory Calendar Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: payroll map
The payroll month as six stages with the file to open at each, your first hour, a 30/60/90 day use plan and links to measure your starting point.
Payroll Control Workbook
14-sheet workbook: settings with editable rates, employee master, monthly inputs, a gross-to-net register with employer cost, variance check, joiners and leavers, statutory calendar with lead-time alerts, filing log, reconciliation, pay history, audit checklist with score, monthly summary and a dashboard with a cost trend chart.
Final Settlement and Pro-rata Calculator
Six-sheet calculator: pro-rata pay for a joiner or leaver, a final settlement statement with the working shown, an overpayment recovery schedule and a summary with a chart.
Monthly payroll checklist and year-end checklist
Three-page fillable checklist: the monthly run in six stages with dates and initials, a close-out page with filing and reconciliation ticks, and a year-end checklist for tax forms, reconciliations and rate updates.
Payroll input sign-off form
Two-page fillable form HR and payroll sign at the cut-off: counts and sources for every input category, late items held to next month, and the handover that closes the input stage.
Payroll approval form (four-eyes sign-off)
Two-page fillable approval: register totals, variance review, checker's recalculation, approver's comparison with the bank file, payment release and a record of who did what.
Payroll error and correction record
Two-page fillable record for any payroll error: what happened, who was affected, the amounts, the root cause, the correction, the communication with the employee, any recovery plan and the control that stops it recurring.
Payroll process document template
Editable process document: scope, roles, the monthly timeline, each of the six stages with inputs, steps, controls and outputs, the statutory calendar, records and retention, errors, data protection, continuity, and a provider agreement checklist for outsourced payroll.
Payroll policy one-pager
A one-page payroll policy your organisation can adopt: pay day and cut-off, who approves what, deductions and consent, overpayments, payslips, confidentiality and how to raise a query.
Payroll message and script library
39 ready-to-edit messages and spoken scripts in 7 groups: input reminders and chasing, approval requests, payslip queries, overpayment and underpayment conversations and letters, filing confirmations, provider and bank escalations and year-end messages.
Payslip explained: a guide for employees
A short, friendly guide to give employees: what each part of a payslip means, how gross becomes net, what the employer pays on top, common questions and how to raise a query, with a worked example you can replace with your own.
Worked example pack: one month and a year-end at Kavira Foods
The kit's forms, register, calendar, settlement and year-end shown completed for one composite 45-person company through November 2026 and its year-end, with the numbers, so you can see what good looks like.
AI prompt pack for payroll
28 tool-agnostic prompts grouped by the stages of the payroll month and the year-end, each with what to paste in and what to check before you use the output.
Payroll controls decision card
If-this-then-that card for twenty common moments in payroll, plus three questions before any payment, deduction or filing.
Payroll mistakes to avoid
Twelve payroll mistakes with the control that stops each, ten warning signs with their usual cause, and what late filing costs.
Payroll statutory notes by country (October 2026)
Dated quick reference to payroll taxes, contributions and due dates for India, the UK, the US, the UAE and Saudi Arabia, Singapore, the Philippines, Kenya, Nigeria and Australia, marked 'confirm with the official source'.
12-month payroll and filing calendar
168 calendar events for a full year: the monthly cycle (reminder, cut-off, build, check, approve, pay, payslips, filings, reconciliation, archive), quarterly rate and controls checks and year-end milestones. Import into a new calendar and move the dates to your cut-off, pay day and tax year.
Payroll task board import
17 tasks for one payroll month plus the year's quarterly and year-end milestones, as a CSV ready to import into Trello, Asana, Notion, Planner or Jira, with stage, owner, file to open and due date. Duplicate the monthly cards for each month.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 19 files plus a one-click ZIP
- E-book
- 61 pages
- Workbooks
- 14-sheet Payroll Control Workbook and 6-sheet settlement calculator, with sample data, formulas and dashboards
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, GoodNotes, Google Calendar, Outlook, Apple Calendar, Trello, Asana, Notion, Planner, Jira
- Best for
- Employers of roughly 10 to 300 people running monthly payroll in-house or with a provider, in any country and currency
Payroll as a Process, Not a Monthly Scramble
Why payroll is a process problem, the six stages that repeat every month, and how the kit keeps country specifics in one dated sheet.
The Payroll Month on One Page
Draw the month from cut-off to filing, name the preparer, checker and approver, and set up the workbook's Settings and Employees sheets.
Collecting Inputs Without Chasing
A cut-off you hold, a source for every row and a sign-off before the build, with checklists for joiners, leavers and overtime.
Building and Checking the Register
Gross to net in five plain steps, line flags, the nine-measure variance check and the checker's five recalculated lines.
Four Eyes, Approval and the Payslip
Segregation of duties, the four-section approval form, deputies, and what a payslip must show.
Paying People
From approved register to bank file with two people, returned payments, rejected files and off-cycle payments.
Statutory Deductions and Contributions, Country by Country
The four families of statutory items and how to map any country's rules to Settings and the calendar.
The Filing Calendar
Due dates, lead times, owners, backups, alerts and the filing log that proves you filed.
Joiners, Leavers and Final Settlements
Pro-rata methods, a leaver's settlement line by line, and getting a joiner's first pay right.
Reconciliation, Errors and Corrections
Reconcile to bank, ledger and authorities; handle underpayments and overpayments; protect payroll data.
Year-End, Audits, Providers and AI
A six-week year-end, the scored audit checklist, managing a provider, and where AI helps and where a person decides.
Quietly Boring, Every Month
What you now have, what to keep doing and the first hour.
Not just reading. Tools you will actually open again.
E-book
- The Payroll and Statutory Calendar Kit: 10 chapters, 2 appendices and 6 hand-drawn figures (PDF)
Start here
- 00-Start-Here-Payroll-Map: the six stages with the file to open at each, your first hour and a 30/60/90 day plan (PDF)
Spreadsheets
- Payroll Control Workbook: 14 sheets with Start here, Settings, Employees, Monthly Inputs, Register, Pay History, Variance Check, Joiners and Leavers, Statutory Calendar, Filing Log, Reconciliation, Audit Checklist, Monthly Summary and Dashboard with charts (XLSX)
- Final Settlement and Pro-rata Calculator: 6 sheets for pro-rata pay, a leaver's settlement line by line, an overpayment recovery schedule and a one-page summary (XLSX)
Fillable PDF forms
- Monthly payroll checklist and year-end checklist (3 pages)
- Payroll input sign-off form (2 pages)
- Payroll approval form with four-eyes sign-off (2 pages)
- Payroll error and correction record (2 pages)
Word templates
- Payroll process document template with a 12-point provider agreement checklist
- Payroll policy one-pager
- Payroll message and script library: 39 messages and spoken scripts in 7 groups
- Payslip explained: a guide for employees
- Worked example pack: one month and a year-end at Kavira Foods, a composite 45-person company
- AI prompt pack for payroll: 28 prompts, each with what to paste in and what to check
Cheat sheets
- Payroll controls decision card: 20 if-then rules and three questions before any payment
- Payroll mistakes to avoid: 12 mistakes with the control that stops each, and 10 warning signs
- Payroll statutory notes by country, October 2026: India, UK, US, UAE and Saudi Arabia, Singapore, Philippines, Kenya, Nigeria and Australia
Calendar and task board
- 12-month payroll and filing calendar: 168 events (ICS for Google, Outlook and Apple Calendar)
- Payroll task board import: 17 tasks (CSV for Trello, Asana, Notion, Planner or Jira)
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- Draw your payroll month with a cut-off, a pay day and a named owner for each stage
- Hold every rate, ceiling and threshold on one Settings sheet and change one cell when your country changes a rule
- Build a gross-to-net register with employer costs that you read rather than type
- Explain every month-on-month variance in one line before the approver signs
- Split preparing, checking, approving and releasing between people, with the compensating control written down when the team is small
- Build a statutory calendar with lead times, backups and alerts, and keep the evidence that proves you filed
- Calculate a joiner's pro-rata pay and a leaver's final settlement line by line
- Handle an overpayment with a conversation, a letter and a recovery plan that respects local limits
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Payroll and Pay-Run Accuracy Assessment for Payroll, HR Operations and Shared Services
Take the assessment →AssessAll assessmentAttention to Detail & Error Checking
Take the assessment →AssessAll assessmentIndia Labour Codes Compliance Certification for Human Resources, Payroll and Plant Management Teams
Take the assessment →JobularyHow a Jobulary development plan works
Make it a growth plan →A taste of Chapter 2
Three rules turn input collection from chasing into a process. The cut-off. Pick a day, put it on Settings and in everyone's calendar, and hold it. Inputs received after the cut-off go into next month unless the approver agrees otherwise in writing. This feels harsh the first time a manager misses it; after one cycle managers adjust. The source. Every row on the Monthly Inputs sheet has a column for the source: "overtime sheet signed by shift lead", "HR letter dated 3 November", "expense claim TC-118 approved by director". No source, no entry. This habit prevented more errors at Kavira Foods than any formula, because it stopped the duplicates (two entries from two sources for one overtime sheet) and the phantom changes (a pay rise someone remembered hearing about).
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Collecting inputs | Chase by email until pay day | A cut-off on Settings, a source column on every row and a signed input form |
| Rates and ceilings | Typed into formulas, forgotten | One Settings sheet with the date each rate was confirmed; the register reads it |
| Checking | Scan the register and hope | Line flags, a nine-measure variance check and five lines recalculated by hand |
| Approval | The preparer approves their own work | A four-section approval form with six ticks, including three different people |
| Filings | Due dates in one person's head | A calendar builder with lead times, owners, backups, alerts and a filing log with evidence |
| Country rules | US-only assumptions | A process that works anywhere, with dated notes for 9 countries kept separate from the method |
| Errors | Fix it quietly next month | An error record, scripts for the conversation, a recovery schedule and a control change |
Made for you if…
- Finance managers and accountants in industry who run payroll alongside the rest of the finance job
- Office and admin managers who inherited payroll without training
- Founders and owners of companies with 10 to 300 people who approve payroll and want to know what they are signing
- Bookkeepers and fractional CFOs who run payroll for several clients
- Teams paying people in India, the UK, the US, the Gulf, Singapore, the Philippines, Kenya, Nigeria or Australia
- Companies moving from one person's spreadsheet to a controlled process with a checker, an approver and a filing calendar
Probably not for you if…
- Anyone looking for tax, legal or accounting advice: the kit teaches the process and points you to your accountant, payroll provider and local law, with country notes dated October 2026
- Companies that need payroll software: the workbook runs the controls, the calendar and the checks alongside your software or provider, and it does not compute income tax tables
- Readers wanting bookkeeping basics or a chart of accounts: the Small Business Books in a Box kit covers that ground; this kit goes deep on paying people and filing on time
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Your next cut-off is coming. Have the whole month ready before it arrives.
Open the Start Here map, type your settings into the Payroll Control Workbook and put this year's filings on the calendar. Whether you begin with the e-book this evening or the Settings sheet tomorrow morning, the first hour is already planned.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
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The Payroll and Statutory Calendar Kit: FAQs
Read the free guideAlready bought? Resend my linkWhat is the payroll process step by step?
Collect inputs by a cut-off with a written source for each, build the register from an employee master and a Settings sheet of rates, check it against last month, have a different person approve it, pay from the approved register with two people at the bank, then file and record with evidence. The kit gives each stage a chapter, a sheet and a form.
Does the workbook calculate income tax for my country?
No. Income tax tables differ by country and by person and change every year, so the workbook takes your standard monthly withholding per employee from your tax tool, provider or computation and lets you override it in any month. Contributions, flat levies and employer costs are calculated from editable rates and ceilings on the Settings sheet.
Will this work outside India, the UK and the US?
Yes. The method is the same everywhere; the country-specific rates, ceilings and due dates live on Settings and the Statutory Calendar, which you fill from the dated country notes and your adviser. The notes cover India, the UK, the US, the UAE and Saudi Arabia, Singapore, the Philippines, Kenya, Nigeria and Australia, with a what-to-check list for other markets.
How do I build a statutory compliance calendar?
List every payment and filing in a year with its authority, frequency, period, due date, lead time, owner and backup owner. The Statutory Calendar sheet calculates the start-by date and an alert (Scheduled, Start now, Overdue, Done), and the Filing Log holds the acknowledgement and evidence for each. Chapter 7 walks through it in three passes.
We outsource payroll to a provider. Is the kit still useful?
Yes. Outsourcing moves the work, not the responsibility. The kit's inputs sign-off, variance check, approval form, filing log and reconciliation are the parts you cannot outsource, and the process document includes a 12-point provider agreement checklist with escalation messages in the library.
How should I recover an overpayment from an employee?
Talk first, then write. Explain the error, apologise, propose a fair recovery plan in instalments if the amount is large, confirm it in writing and deduct only with written agreement or as local law allows. The library has the script and the letter, the calculator builds the schedule, and the kit says throughout to check your HR team, adviser and local law.
Is this tax, legal or accounting advice?
No. The kit is educational: it teaches a payroll process and good controls. Rates, ceilings, due dates and deduction rules differ by country and change often, so the kit keeps them in a cheat sheet dated October 2026 and asks you to confirm everything with your accountant, payroll provider and local law before you run live payroll.
How can I measure my starting point?
The AssessAll Payroll and Pay-Run Accuracy Assessment tests how you read a register and spot errors, and the Attention to Detail and Error Checking assessment measures the habit behind it. Indian teams can add the India Labour Codes Compliance Certification. They are separate products, linked from the Start Here map.
Can I turn this into a development plan for my finance team?
Yes. Use the Audit Checklist score and the quarterly error pattern to pick the controls to strengthen, then see how a Jobulary development plan works to turn those gaps into a plan with milestones for each person who touches payroll.
What does the worked example cover?
One month and a year-end at Kavira Foods, a composite 45-person company: the input sign-off, the register and variance check, the approval form, a joiner's pro-rata pay, a leaver's final settlement, an overpayment recovery, the filing log and the six-week year-end plan, all shown filled in so you can see what good looks like.
How much does The Payroll and Statutory Calendar Kit cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
