Sell online across borders and know exactly where you owe sales tax, VAT and GST
A complete, educational kit for online sellers and their bookkeepers: map where your customers are, measure each market against its own rules, decide where to register, set up checkout and filing, and fix the past with an adviser.
- A 24-sheet Online Seller Tax Workbook: 0-4 self-assessment, US economic nexus tracker, dated thresholds sheet, sales map, registration decisions, filing calendar, marketplace reconciliation, exposure estimate, RACI and a five-chart dashboard
- A 8-sheet Business Case and Landed Cost Calculator: doing nothing in low, mid and high cases against doing it, and DDP with IOSS against DAP for the same parcel
- Five fillable forms and seven Word documents, including a sign-off memo, a policy and procedures starter, invoice templates, 30 messages and 26 AI prompts with human-review rules
- A dated 'Correct at November 2026' rules sheet for the US, EU, UK, Canada, Australia and New Zealand, a 12-week calendar, a 36-task board and a 14-question LMS-ready knowledge check
The Online Seller Sales Tax and VAT Kit · Bodhih Pro Kits · 330 by Bodhih Training, trainers to 2,000+ companies since 2008.
When do online sellers have to collect sales tax or VAT in another country?
Usually when the customer's country or state says so: once your sales pass its threshold, from the first sale where there is no threshold for non-residents, or where you hold stock. Marketplaces and customs collect some of it. The Online Seller Sales Tax and VAT Kit from Bodhih Training shows you how to check each market.
Want the full free guide first? Read When Do Online Sellers Have to Register for Sales Tax or VAT Abroad?.
You already feel the problem. Here is what it is costing you.
You are not sure where you owe tax
Each US state, the EU, the UK and other countries have their own rules, thresholds and periods. A total by currency does not tell you which state you have just crossed.
'The marketplace handles it' is only half true
Marketplaces collect on many sales, but some states still count those sales towards your own threshold and expect you to report them. Your own store is yours alone.
Customers pay surprise charges at the door
Parcels shipped without tax collected at checkout meet import tax, duty and carrier fees on delivery. Some customers refuse them, and you pay twice.
A past gap you do not want to look at
Many sellers find months or years of sales into a market where they should have registered. Quantifying it and disclosing it with an adviser is calmer than waiting to be found.
Picture the next few weeks with the kit open beside you.
Imagine the evening you open the Online Seller Tax Workbook for the first time. You type your home country and currency into Settings, paste twelve months of orders into the sales map, and watch the Status column fill in: OK, WATCH, and perhaps one red OVER you did not expect.
As you work through the Registration Decision Worksheet, notice how each market becomes a short written decision with an owner and a review date: register now, watch with a trigger, marketplace only, or not required. The sign-off memo puts them on one page.
Over the next twelve weeks, the checkout starts charging the right tax by destination, small parcels go delivered duty paid where it makes sense, every return lands in the filing calendar with a preparer and a reviewer, and the monthly review takes twenty-five minutes.
Whether you start with the Start-here map tonight or the self-assessment with your bookkeeper this week, the first step is small and the file for it is already open.
23 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Online Seller Sales Tax and VAT Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: the sales tax and VAT map
The whole job in twelve steps with the file for each, your first hour, your first week, the 12-week plan and the 'Brand it in five minutes' box.
Online Seller Tax Workbook
24-sheet master workbook: settings, 0-4 practice self-assessment, gap-to-action view, channels and products map, dated thresholds, US nexus tracker, sales map, monthly tracker, registration decisions, registrations, filing calendar, marketplace check, exposure estimate, action plan, evidence register, decision log, RACI, 12-week roadmap, crosswalk, official sources, What changed, glossary and a dashboard with five charts and traffic lights.
Business Case and Landed Cost Calculator
8-sheet calculator: inputs, cost of doing it, cost of doing nothing in low, mid and high cases, business case summary, landed cost per parcel (DDP with IOSS against DAP), a tax-inclusive price check and a dashboard.
Registration decision worksheet
Six pages: your top priorities, then the six-step decision tree for the US, EU, UK, Canada, Australia and New Zealand (copy a page for any other market).
Monthly threshold and filing review
A two-page, 25-minute monthly routine: trackers, statuses, returns due, one marketplace reconciliation, rule changes and decisions.
New market or new product tax check
Before you open a new country, list a new channel, launch a digital product or move stock into a warehouse: the questions to answer first.
Adviser and tax software scorecard
Compare up to three cross-border tax advisers and three tax software options on the same questions, with fees and the decision.
Past exposure and disclosure prep worksheet
Gather what an adviser needs to quantify and disclose past uncollected tax: markets, periods, sales, what was collected, pricing basis, contact so far and records.
Indirect tax decision and sign-off memo
A one-to-two page memo for registration, checkout, shipping and disclosure decisions, with the numbers, decisions by market, risks, budget and sign-off.
Indirect tax policy and procedures starter
A one-page indirect tax policy with ten commitments, five one-page procedures (monthly review, registering, filing, marketplace reconciliation, errors and letters) and a roles table.
Customer tax notices and invoice templates
Store page wording on taxes and duties, checkout notes, order confirmation lines, an invoice field checklist and four invoice or receipt templates (consumer, reverse charge, export, US sales tax).
Sales tax and VAT message library
30 emails, support tickets, chat messages and spoken scripts: advisers, tax authorities and registrations, marketplaces and platforms, customers, the team and hard conversations.
Worked example pack: Harbourline Homewares
The main files filled in for one fictional composite seller in Auckland: sales map, self-assessment, US tracker, UK exposure, EU landed cost, registration decisions, business case, filing calendar and the week-12 re-score.
AI prompt pack for sales tax and VAT
26 tool-agnostic prompts across the six steps (map, measure, decide, set up, fix, run), each with what to paste in and what to check, plus five human-review rules.
Team briefing session plan and answer key
A 45-minute session plan for the team with timings, facilitator notes, three practice conversations and the printable answer key for the 14-question knowledge check.
Numbers that matter: the tax KPI card
Fourteen numbers with plain-words definitions, formulas, where they live in the workbooks and what to do when they move, plus a flow of how they connect.
Registration decision card
The six-step decision tree, a mini flow and quick rules by situation for every market.
Sales tax and VAT mistakes to avoid
Fourteen common mistakes, what they cost and what to do instead, with a five-second check before any change.
Rules by country: Correct at November 2026
The dated sheet: thresholds, limits, rates, deadlines and changes for the US, EU, UK, Canada, Australia and New Zealand, with notes for India and the Gulf.
12-week tax set-up and filing calendar
48 calendar events from the plan start: the 12-week milestones, weekly check-ins, twelve monthly reviews, four quarterly source checks and the first filing reminders. Import into Google Calendar, Outlook or Apple Calendar.
Sales tax and VAT task board (CSV import)
36 tasks across the 12-week plan and the routine, with owner role, due week, status and labels, ready to import into Trello, Asana, Notion, Planner, Monday or Jira.
Knowledge check (LMS-ready CSV)
14 scenario questions for the team briefing, in a seven-column CSV that imports into Bodhih LMS or any LMS (question, four options, correct letter, explanation).
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + PDF cheat sheets + ICS + CSV
- Files
- 23 files plus a one-click ZIP
- E-book
- 71 pages
- Works with
- Excel, Google Sheets, Apple Numbers, LibreOffice, Word, Google Docs, Acrobat Reader, Google Calendar, Outlook, Apple Calendar, Trello, Asana, Notion, any LMS that imports CSV
- Best for
- Small and mid-size online sellers shipping goods or selling digital products to customers in other countries or US states
Tax Follows the Customer
The destination principle, the three possible collectors (you, the marketplace, customs) and five questions for every sale.
Your Sales Map and Self-Assessment
Build a sales map by destination, channel and product in local currency, and score 14 practices 0 to 4.
US Sales Tax After Wayfair
Economic nexus since Wayfair, marketplace facilitator rules, physical presence and a state-by-state tracker.
EU VAT, the One-Stop Shops and Low-Value Parcels
The 2021 e-commerce package, OSS and IOSS, the flat duty on small parcels and the landed cost of DDP against DAP.
UK VAT for Overseas Sellers
Why overseas sellers register from the first sale, how marketplaces change it, and how to estimate a past gap.
Canada, Australia and New Zealand
GST/HST and QST, Australian and New Zealand low-value import and digital rules, and a second seller in Toronto.
The Registration Decision and Your Checkout
A six-step decision tree for every market, checkout settings, software choice and a one-page sign-off memo.
Invoices, Records and the Filing Calendar
Invoice principles that travel, records and retention, marketplace reconciliation, currency and a filing calendar.
Fixing the Past and Getting the Right Help
Voluntary disclosure, an honest business case with the low case first, and choosing an adviser.
Running It as a Routine
RACI, the 12-week roadmap, a 25-minute monthly review, the dashboard, team briefing and AI with human review.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-Sales-Tax-and-VAT-Map.pdf: the whole job in twelve steps with the file for each, your first hour, your first week, the 12-week plan and the 'Brand it in five minutes' box
Workbooks
- Online-Seller-Tax-Workbook.xlsx: 24 sheets including Settings, Self-assessment (0-4), Top gaps, Channels and products, Thresholds Nov 2026 (dated), US nexus tracker, Sales by market, Monthly tracker, Registration decisions, Registrations, Filing calendar, Marketplace check, Exposure estimate, Action plan, Evidence register, Decision log, RACI, Roadmap, Crosswalk, Official sources, What changed, Glossary and a dashboard with five charts and traffic lights
- Tax-Business-Case-and-Landed-Cost-Calculator.xlsx: 8 sheets with inputs, cost of doing it, cost of doing nothing (low, mid, high), business case, landed cost per parcel, a price check and a dashboard
Fillable forms
- Registration-Decision-Worksheet.pdf
- Monthly-Threshold-and-Filing-Review.pdf
- New-Market-or-New-Product-Tax-Check.pdf
- Adviser-and-Tax-Software-Scorecard.pdf
- Past-Exposure-and-Disclosure-Prep-Worksheet.pdf
Word templates
- Indirect-Tax-Decision-and-Sign-Off-Memo.docx
- Indirect-Tax-Policy-and-Procedures-Starter.docx
- Customer-Tax-Notices-and-Invoice-Templates.docx
- Sales-Tax-and-VAT-Message-Library.docx (30 messages and scripts)
- Worked-Example-Pack-Harbourline-Homewares.docx
- AI-Prompt-Pack-for-Sales-Tax-and-VAT.docx (26 prompts with human-review rules)
- Team-Briefing-Session-Plan-and-Answer-Key.docx
Cheat sheets
- Numbers-That-Matter-Tax-KPI-Card.pdf
- Registration-Decision-Card.pdf
- Sales-Tax-and-VAT-Mistakes-to-Avoid.pdf
- Rules-by-Country-Correct-at-November-2026.pdf (dated sheet)
Calendar and import
- 12-Week-Tax-Set-up-and-Filing-Calendar.ics (48 events)
- Sales-Tax-and-VAT-Task-Board.csv (36 tasks)
- Sales-Tax-and-VAT-Knowledge-Check.csv (14 questions, LMS-ready)
E-book
- The Online Seller Sales Tax and VAT Kit e-book: ten chapters, 24 figures and one worked case followed from a refused parcel to a twelve-week review
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to build a sales map by destination, channel and product, measured over each market's own period
- You will be able to track US economic nexus state by state, counting marketplace sales where they count
- You will be able to decide, in writing, where to register and by which route, using a six-step decision tree
- You will be able to compare delivered duty paid and delivered at place for the same parcel and price for tax by market
- You will be able to set up invoices, records and a filing calendar with a preparer and a reviewer for every return
- You will be able to quantify a past gap and brief an adviser for a voluntary disclosure
- You will be able to run a 25-minute monthly review and brief your team with a 45-minute session and knowledge check
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Indirect Tax and GST Compliance Assessment for Finance, Accounts and Billing Teams
Take the assessment →AssessAll assessmentSmall Business Operating Decision Assessment for Shop, Service and Studio Owners
Take the assessment →AssessAll assessmentFour Quarters: Financial Judgement for Managers Who Are Not in Finance
Take the assessment →JobularySet goals you actually reach with the WOOP method (Jobulary)
Make it a growth plan →A taste of Chapter 9
Ella's estimate of the cost of doing it was NZ$19,000: adviser fees for the review, disclosure and registrations, tax software, an IOSS intermediary, courier set-up, and 140 hours of her team's time. The past UK VAT, about NZ$22,500, is owed either way, so it sits on its own line and does not count for or against either choice. The cost of doing nothing came out at three levels. In the low case, nothing is found for a year and the only costs are refused parcels and lost sales: about NZ$2,900. On that view, doing it costs more than it saves. In the mid case, with half a year of UK VAT and Washington tax assessed later from margin, modest penalties and a marketplace hold, it is about NZ$22,000. In the high case, about NZ$49,500. Ella's decision did not rest on the low case being unlikely. It rested on the liability growing every month in every case, and on her not wanting to run the business hoping nobody looks.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Thresholds | A list copied from a blog, undated | A dated thresholds sheet with official sources and next-check dates, read by every tracker |
| US nexus | A state map to look at | A tracker that applies each state's test, period and marketplace rule to your own sales |
| Decisions | Register everywhere, or nowhere | A six-step decision tree per market and a one-page sign-off memo |
| Customers | Not covered | Landed cost of DDP against DAP, store page wording, invoice templates and 30 messages |
| The past | Not mentioned | An exposure estimate, a disclosure prep worksheet and an honest business case with the low case first |
| Versus tax software or an adviser | Software calculates and files; an adviser gives advice for a fee | The method and files to choose software, brief an adviser and check their work; it does not replace either |
Made for you if…
- Owners of online shops selling physical goods or digital products to customers in other countries or US states
- Sellers using their own web store alongside marketplaces, in the US, Canada, the UK, the EU, Australia, New Zealand and beyond
- Bookkeepers and finance leads who prepare sales tax, VAT and GST returns for e-commerce businesses
- Operations and customer service leads who set checkout, shipping terms and answer customers about import charges
- Creators and course sellers who sell digital products across borders
- Advisers who want a structured readiness pack for small e-commerce clients (with a company licence)
Probably not for you if…
- Anyone looking for tax, legal or accounting advice: the kit prepares you to work with your adviser and the official sources; it does not replace them
- Anyone wanting a guarantee of compliance: the kit gives a method and tools, and every specific must be checked against the official source
- Large enterprises with in-house indirect tax teams and complex supply chains
- Sellers looking for customs classification or duty rates for specific products: that is a job for a customs broker
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Know where you owe tax before a customer, a marketplace or an authority tells you
Open the Start-here map tonight and give yourself one hour with the workbook. Whether you begin with the sales map or the self-assessment, you will finish the hour knowing which markets need a decision first.
Personal licence for the buyer's own use, including use within your own business with your team, bookkeeper and adviser. Please don't share or resell the files. Team, adviser and company licences: solutions@bodhih.com.
What buyers say
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The Online Seller Sales Tax and VAT Kit: FAQs
Read the free guideAlready bought? Resend my linkDo I need to collect sales tax in other US states if I sell online from abroad?
Possibly. Since the 2018 Wayfair decision, US states can require remote sellers, including foreign ones, to collect once sales into the state pass a level the state sets. Some states count your marketplace sales towards that level. The US nexus tracker applies each state's test to your numbers; the dated sheet lists the states it covers.
Do I need to register for VAT in the UK as an overseas seller?
If you are established outside the UK and sell low-value goods direct to UK consumers, you usually need to register from the first sale and charge VAT at checkout; the UK threshold applies to UK-established businesses. Marketplace sales are usually the marketplace's responsibility. Check GOV.UK and your adviser.
What is the difference between OSS and IOSS?
Both are EU one-stop shops. IOSS lets you charge EU VAT at checkout on imported goods in consignments up to the low-value limit and file monthly. The Union and non-Union OSS schemes cover other cross-border sales and services, including digital services from outside the EU, filed quarterly.
Does the marketplace handle all my sales tax and VAT?
Often for the sales it facilitates, but not always for every order type, and not for your own store. Some US states still count marketplace sales towards your threshold and require you to report them. Get confirmation in writing and reconcile monthly with the Marketplace check sheet.
How long does it take to get set up?
The kit's plan takes 12 weeks for a small seller in several markets: baseline and data in the first two weeks, decisions and registrations by week five, checkout, invoices and filing by week ten, team briefing and sign-off by week twelve. Registration times depend on each authority.
What if I have already sold into a market without registering?
Quantify it with the Exposure estimate sheet and the Past Exposure and Disclosure Prep Worksheet, then talk to an adviser about a voluntary disclosure before you contact the authority. The kit does not promise any outcome; it helps you arrive prepared.
Can I do this without a tax adviser?
You can run the method, the trackers and the routine yourself. For registrations in unfamiliar markets, past gaps and letters from authorities, an adviser who has filed there is worth the fee. The Adviser and Tax Software Scorecard helps you choose.
Does it work in my country?
The method works wherever you sell from. The crosswalk and dated sheet cover the US, the EU, the UK, Canada, Australia and New Zealand, with notes for India and the Gulf. Rules change and differ by state and product, so check the official source and your adviser.
Can I use this with my staff?
Yes, within your own business under the personal licence, including with your bookkeeper and adviser. The briefing plan and knowledge check are built for your team. Company, multi-site and adviser licences: solutions@bodhih.com.
Is this tax or legal advice?
No. The kit is educational. Templates are plain-words starting points; thresholds and rates are dated and sourced; nothing in it promises compliance or any outcome with a tax authority.
How can I measure my team's indirect tax knowledge before we start?
Measure your starting point with the AssessAll Indirect Tax and GST Compliance Assessment for Finance, Accounts and Billing Teams, then use the kit's 14-question knowledge check after the team briefing to see what has landed.
How do I turn the self-assessment gaps into a development plan?
Pick the two or three practices with the highest priority on the Top gaps sheet and write a goal for each, with the obstacle you expect and your plan for it. The WOOP method explained on Jobulary is a simple way to set goals people actually reach.
How much does The Online Seller Sales Tax and VAT Kit cost?
₹1,499 including 18% GST for buyers in India, or $39 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
