How do you train employees to use Microsoft 365 Copilot or Gemini in Google Workspace?
By Bodhih Training Solutions, Bengaluru · UpdatedThe short answer
Train people on the assistant your company already licenses, inside the apps they use daily: drafting in Word or Docs, summarizing in Outlook or Gmail, analysis in Excel or Sheets, and meeting notes in Teams or Meet. Teach data rules and how to check output first, run a 30-day rollout with champions, and measure time saved on named tasks. Bodhih's course takes about 6 hours and costs $49.
What should Copilot or Gemini training cover?
Organize training around everyday tasks, not features.
| Task | Microsoft 365 | Google Workspace |
|---|---|---|
| Draft and rewrite documents | Word | Docs |
| Summarize and reply to email | Outlook | Gmail |
| Analyze and explain data | Excel | Sheets |
| Meeting notes and actions | Teams | Meet |
| Find information across files | Copilot chat | Gemini app |
What rules must employees learn first?
Before anyone writes a prompt, they need three rules: what data must never go into a prompt (customer secrets, regulated personal data, anything your policy excludes), that every output is a draft until a person checks the facts and numbers, and when they must disclose that AI helped.
Licensed enterprise assistants operate under your company's data agreements, which is different from consumer AI tools. Explain the difference so people stop using unapproved tools for work.
How do you run a 30-day rollout?
A plan that works for teams of 20 to 2,000:
- Week 1: policy briefing and a 1-hour hands-on session per team.
- Week 1: pick three repeatable tasks per team and time them before AI.
- Weeks 2 to 3: champions run short clinics; people share prompts that work.
- Week 4: time the same tasks again and collect examples of errors caught.
- After day 30: keep what saved time, drop what did not, and update the policy.
What does the Bodhih course include?
Copilot and Gemini at Work is a self-paced online course of about 6 hours covering both assistants, practice on your own tasks, and checking output. It costs $49 for an individual or $37 per company seat, with a verifiable credential. Trainers who want to run the workshop themselves can use the Using Copilot and AI Assistants trainer toolkit ($29).
Courses that fit
Copilot and Gemini at Work course
Use the AI assistant in your office suite for email, documents, spreadsheets, slides and meetings, and check every draft. One switch covers both suites.
AI course · onlineAI at Work Essentials course
Four hours of hands-on AI literacy for every employee, with a measured before-and-after score.
Related reading
Sources
Checked on 2026-11-12. Laws and prices change; confirm on the official page before you rely on a figure.
More from the Bodhih family
Train your team on the assistant you already pay for
Copilot and Gemini at Work: about 6 hours, self-paced, $49 or $37 per company seat.
Questions people ask next
Does the course cover both Copilot and Gemini?
Yes, so it works whichever suite your company uses.
Do employees need a Copilot or Gemini license to take it?
They get the most from it with access to the assistant their company uses, so they can practice on real tasks.
How long does it take?
About 6 hours, self-paced.
Can we deliver it as a live workshop?
Yes. Buy the Using Copilot and AI Assistants in Microsoft 365 and Google Workspace trainer toolkit and deliver it under your own brand.
How do we measure success?
Time named tasks before and after, and count errors caught in review. Usage numbers alone do not show value.