AI time-savings calculator (free): hours and money your team could save with AI
The short answer
Estimate AI time savings as: hours a week spent on writing, summarising, research and analysis × the share AI can save × the share of people who use it well × working weeks. Multiply by the loaded hourly cost for the value, then compare it with training and licence costs to get payback. Use cautious assumptions and measure after 60 to 90 days.
1. Your team and the work
2. Your assumptions about AI
3. What it costs
| Hours saved per person who uses AI well | 2.5 a week |
|---|---|
| Team hours saved | 30 a week · 1,380 a year |
| Working days freed a year (8-hour days) | 173 |
| Value of the time, first year | ₹8,28,000 |
| Cost of training and tools, first year | ₹49,980 |
| Net value, first year | ₹7,78,020 |
| Payback | 2.8 weeks |
An estimate from your own assumptions, not a promise. The biggest lever is the share of people who use AI well, which is a skill. The free AI at Work diagnostic measures where your team stands today.
How the calculator works
Every figure comes from what you enter:
- Hours saved per person = weekly hours on AI-suitable tasks × share AI can save.
- Team hours a week = hours saved per person × people × share who use it well.
- Value a year = team hours a week × working weeks × loaded hourly cost.
- Cost = people × training per person + people × monthly licence × 12.
- Payback (weeks) = cost ÷ (team hours a week × hourly cost).
Choosing honest assumptions
The starting figures (25% of task time, 60% of people) are cautious placeholders, not research results. Results vary widely by task and by how well people prompt, check and edit AI output.
The share of people who use AI well is the number that moves most with training. Measure it before and after with the same instrument rather than guessing.
Count only time that is redeployed to useful work. Saved minutes scattered across a day are real but harder to bank.
Questions people ask next
How do I calculate time saved by AI at work?
Multiply the hours a week spent on tasks AI can help with by the share of that time AI saves, then by the share of people who use it well and the working weeks in a year. The calculator does this and converts it to money at your loaded hourly cost.
What tasks does generative AI save the most time on?
Drafting and rewriting text, summarising long documents and meetings, first-pass research, and turning data into explanations. Tasks that need judgement, approvals or physical work save little.
Why does the share of people who use AI well matter so much?
Because licences alone do not change work: people who cannot prompt, check and edit AI output save little and may create rework. Training raises this share, which is why it is a separate input.
Does this calculator store my numbers?
No. It runs in your browser. If you ask us to email the result, we send it once and use your email only for that, unless you tick the box for news.