Run your yoga or Pilates studio on evidence: timetable, prices, members and teachers
The Yoga and Pilates Studio Manager gives studio owners and managers every file for the business side of the job: the timetable and class fill, memberships and packs, intro offers, bookings, aggregators, teacher pay and cover, and the front desk.
- A 16-sheet Studio Manager Workbook: timetable with keep, cut or move flags, attendance log with fill, teacher pay and margin per class, sales and credit expiry, intro offers, members, churn, teachers, cover and equipment, with two dashboards
- A 6-sheet Membership and Class-Pack Pricing Calculator: break-even revenue per visit, a price ladder on real use, revenue mix and intro offer scenarios
- 5 fillable PDF forms (15 pages) and brand-ready Word templates: 56 member messages with a timetable launch pack, a studio policies pack and a teacher handbook
- A 6-page floor print pack, a 15-number KPI card, 27 AI prompts and a dated country sheet on memberships, auto-renewal and teacher registers
The Yoga and Pilates Studio Manager · Bodhih Pro Kits · 286 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do you decide which yoga or Pilates classes to keep on the timetable?
Collect four to eight weeks of attendance, then read each weekly slot's fill rate together with its waitlist and its margin after teacher pay and a share of rent. Full slots with waitlists need capacity nearby; low-fill slots that lose money get a fair test, then a cut or move. The Yoga and Pilates Studio Manager by Bodhih Training calculates all three.
Want the full free guide first? Read How to price yoga and Pilates memberships and class packs.
You already feel the problem. Here is what it is costing you.
Waitlists in one room, empty mats in the other
The evening reformer classes turn people away while a midday class runs at a quarter full. You sense it, but you cannot see which slots earn their place.
Prices copied from the studio down the road
Your ladder of drop-ins, packs and memberships matches a competitor whose costs you have never seen. One membership may be selling below what a visit costs you.
Intro offers that never become members
People buy the intro, come once, and drift away. Nobody booked their second class and nobody noticed when the offer ended.
Teacher pay by habit
Everyone is on the model they started on. You do not know what each class costs in teacher pay, or how the other models would compare.
Routines that live in your head
Opening, closing, cleaning, equipment checks and cover depend on whoever is on shift remembering. A frayed strap stays in use for one more class.
Picture the next few weeks with the kit open beside you.
Imagine the first Monday of next month. You open the workbook, paste last month's classes and read the Timetable flags: three slots full with waitlists, two low and losing money, one too new to judge. As you fill in the Monthly Studio Review, the decisions almost write themselves, and you know which teacher to talk to first.
At the front desk, every new person has their second class booked before they leave, because the welcome checklist says so and the day-two message is ready in the library. When a member asks to pause for a month, the policy and the message match, and the restart reminder is already scheduled.
In the reformer room, a worn strap has a red tag on it and does not appear in the booking app. The cover request for Friday is on a card at the desk, and the cover list shows who to ask first, with their documents current.
Whether you start with the pricing calculator tonight or put the print pack on the wall tomorrow morning, the whole job is in one place, and every target on the dashboard is one you set from your own eight weeks of numbers.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Yoga and Pilates Studio Manager (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: studio map
Your first hour, Brand it in five minutes, your first week, the job in ten steps with the file to open at each, and a 30/60/90 day plan.
Studio Manager Workbook
16-sheet workbook: settings, timetable with fill and keep-cut-move flags, class attendance log with fill, late cancels, no-shows, teacher pay, cost and margin per class, fill by time band, products, pack and membership sales with credit expiry, intro offers and conversion, member register with at-risk flags, churn and pauses, teachers and documents, cover requests, pay model comparison, equipment log and two dashboards.
Membership and Class-Pack Pricing Calculator
6-sheet calculator: break-even revenue per visit, a price ladder that shows what each pack and membership earns per visit actually used, a monthly revenue mix with the fill it needs, and intro offer cost and return under eight conversion scenarios, with a chart.
New member welcome checklist and member feedback form
Four-page fillable set: the front-desk welcome checklist from booking to the third visit, a first-month check-in, and a one-page member feedback form for members to fill in.
Class check-in sheet
Two-page fillable class register: class details, a 20-name check-in table with booked, arrived, late cancel, no-show and first-visit columns, end-of-class counts and the room reset sign-off.
Teacher onboarding checklist
Three-page fillable checklist for a new or cover teacher: documents as your insurer requires, studio systems, the observed first class and the sign-off to join the timetable and cover list.
Equipment maintenance record
Three-page fillable record: the daily, weekly and monthly routine checks you take from each manufacturer's manual, a fault and out-of-service log, and the technician service record.
Monthly studio review
Three-page fillable review for the first week of each month: the numbers that matter, slot decisions, members and intro offers, teachers and cover, equipment and the three actions for next month.
Member message library and timetable launch pack
56 ready-to-edit member messages in 9 groups (welcome, intro offers, bookings and waitlists, late cancels and no-shows, pauses and billing, win-back, milestones, timetable and closures, difficult moments) plus a 5-piece timetable launch pack.
Studio policies pack
Brand-ready member terms in eleven sections: booking, late cancels and no-shows, memberships, pauses, class packs and credits, intro offers, refunds, a health declaration placeholder for your insurer's wording, photo consent, code of conduct and privacy.
Teacher handbook starter and agreement discussion sheet
Part A: an eight-section teacher handbook on how the studio runs (who to call, before, during and after class, cover, privacy and boundaries, pay and documents, meetings). Part B: a 13-point agreement discussion sheet to agree with teachers and hand to your lawyer.
Worked example pack: a two-room studio rebalances its timetable and intro offer
One illustrative quarter at a fictional two-room studio: the October numbers, the Timetable flags and decisions, a pay model check, the intro offer review, the price check and extracts of the filled-in review, equipment and cover forms.
AI prompt pack for studio managers
27 tool-agnostic prompts in 7 groups (timetable and demand, pricing, intro offers and the member path, policies and messages, teachers and cover, front desk and operations, monthly review), each with what to paste in and what to check, under one human review rule.
Keep, cut or move decision card and mistakes to avoid
Two pages: an 'if the slot shows this, do this' decision table with who decides, the six-question test before you cut a class, and twenty studio mistakes with what to do instead.
Numbers that matter: studio KPI card
Fifteen studio numbers with plain-words definitions, exact formulas, where each lives in the workbooks and what to do if it moves.
Studio rules by country (October 2026)
Dated orientation sheet: teacher registers and credentials, health information and screening, membership and auto-renewal rules in the UK, US, EU, India and Australia, where to check elsewhere, and data protection laws by country.
Studio 60-day set-up and weekly calendar
39 events over 60 days: the first week's set-up, a weekly attendance slot, weekly numbers reviews, teacher meetings, policy review, the first keep, cut or move decisions, the timetable launch and two monthly reviews. Import into Google, Outlook or Apple Calendar.
Studio task board
34 set-up and operating tasks with list, owner, due day, priority and the kit file to use. Import into Trello, Asana, Notion, Planner or Jira.
Studio floor print pack
6 pages to print and laminate: front desk opening checklist, closing checklist, class check-in card, studio etiquette poster template, equipment cleaning and maintenance routine card, and teacher cover request cards.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 62 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, Google, Outlook and Apple Calendar, Trello, Asana, Notion
- Best for
- Yoga, Pilates (mat and reformer) and barre studios with one to three rooms
- Currency and country
- Any currency; dated sheet for the UK, US, EU, India and Australia with where to check elsewhere
The Waitlist and the Empty Room
Why a busy studio still needs a system, what the kit is not, and the ten-step method on one page.
The Studio Business Model on One Page
Fixed costs, teacher pay, capacity and revenue per visit, and the one number to know: break-even revenue per visit.
Building the Timetable From Demand
Time bands, class types and levels, rooms and turnover, and rebuilding the timetable from four to eight weeks of real classes.
Class Fill and the Keep, Cut or Move Decision
Fill read with waitlist and margin, the four boxes, a fair test and a kind way to keep, cut or move a class.
Pricing Memberships, Class Packs and Drop-ins
The price ladder, revenue per visit actually used, credit expiry and fairness, and auto-renewal rules in principle.
Intro Offers and the Path From First Class to Regular
The second visit within a week, intro offer conversion, the honest membership conversation and the first 30 days.
Bookings, Waitlists, Late Cancels and No-Shows
Booking windows, late cancels, no-shows, waitlists and door-close rules that are clear, published and applied equally.
Aggregators and Marketplaces Without Losing Your Members
How platforms work in general, when they help and hurt, and capping their places at peak times.
Members Who Stay: Churn, Pauses and Win-Back
Churn in plain words, the at-risk list, pauses, easy cancellation and win-back with consent.
Teachers: Pay Models, Cost per Class, Recruitment and Cover
Per class, per head and hybrid pay compared on real data, contractor status, documents, onboarding and the cover list.
The Front Desk, Equipment, Software and AI Helpers
Opening and closing, cleaning and equipment routines from the manual, studio software, AI with a human check and the monthly review.
The Studio That Runs on a Rhythm
What a studio that runs on a weekly and monthly rhythm looks like.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-Studio-Map.pdf: your first hour, Brand it in five minutes, your first week, the ten-step job map and a 30/60/90 day plan
Workbooks
- Studio-Manager-Workbook.xlsx: 16 sheets: start here, settings, timetable, attendance log, fill by band, products, sales and credits, intro offers, members, churn and pauses, teachers, cover requests, pay model compare, equipment log, dashboard and members chart
- Membership-and-Class-Pack-Pricing-Calculator.xlsx: 6 sheets: start here, inputs, price ladder, revenue mix, intro offer scenarios and summary
Forms (fillable PDF)
- New-Member-Welcome-and-Feedback-Forms.pdf (4 pages: welcome checklist, first three weeks, first-month check-in, member feedback form)
- Class-Check-In-Sheet.pdf (2 pages)
- Teacher-Onboarding-Checklist.pdf (3 pages)
- Equipment-Maintenance-Record.pdf (3 pages)
- Monthly-Studio-Review.pdf (3 pages)
Word templates (brand-ready)
- Member-Message-Library-and-Timetable-Launch-Pack.docx: 56 member messages and a 5-piece timetable launch pack
- Studio-Policies-Pack.docx: 11 sections of member terms, with a placeholder for your insurer's health declaration wording
- Teacher-Handbook-and-Agreement-Discussion-Sheet.docx: an 8-section handbook and a 13-point agreement discussion sheet for your lawyer
- Worked-Example-Pack-Two-Room-Studio.docx: one illustrative quarter with the decisions and filled-in forms
- AI-Prompt-Pack-for-Studio-Managers.docx: 27 prompts with the human review rule
Cheat sheets
- Keep-Cut-or-Move-Decision-Card-and-Mistakes.pdf: decision table, the six-question test and 20 mistakes
- Numbers-That-Matter-Studio-KPI-Card.pdf: 15 numbers with exact formulas
- Studio-Rules-by-Country-Oct-2026.pdf: teacher registers, health information, memberships and auto-renewal, data protection, dated
Print pack
- Studio-Floor-Print-Pack.pdf: 6 pages: front desk opening and closing checklists, class check-in cards, studio etiquette poster template, cleaning and equipment routine card, teacher cover request cards
Calendar and import
- Studio-60-Day-Setup-and-Weekly-Calendar.ics: 39 events over 60 days
- Studio-Task-Board.csv: 34 tasks for Trello, Asana, Notion, Planner or Jira
E-book
- The Yoga and Pilates Studio Manager e-book (PDF, about 9,700 words, 10 chapters and 2 appendices)
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to work out your studio's break-even revenue per visit and test every product against it
- You will be able to build a timetable from booking data by time band, class type, room and teacher
- You will be able to read class fill with waitlist and margin, and keep, cut or move a slot fairly
- You will be able to run an intro offer path that books the second class and leads to an honest membership conversation
- You will be able to set booking, late-cancel, no-show, pause and cancellation rules and apply them equally
- You will be able to decide where aggregator platforms help and cap them where they compete with members
- You will be able to compare teacher pay models on real data and run an onboarded cover list
- You will be able to run opening, closing, cleaning and equipment routines and a monthly review in under an hour
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Small Business Operating Decision Assessment for Shop, Service and Studio Owners
Take the assessment →AssessAll assessmentTeam Building & Collaboration
Take the assessment →AssessAll assessmentData Interpretation — Tables & Charts
Take the assessment →JobularyA development plan that survives week six (Jobulary)
Make it a growth plan →A taste of Chapter 3
Class fill rate is visits attended divided by places offered. It is the headline number, but read on its own it misleads. Two numbers belong next to it. Waitlist at class start shows demand you turned away. A class at 100% fill with no waitlist is full; a class at 100% with a waitlist of three most weeks is telling you to add capacity nearby. Margin per class is revenue minus teacher pay minus the class's share of fixed costs. The workbook estimates it on every Attendance Log row: member visits at the room's average revenue per visit, aggregator visits at the net payout you set, teacher pay from the teacher's pay model, and overheads at the fixed cost per class hour (Saltwater's is 96.76: 18,500 spread over about 191 class hours a month).
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Timetable | A blank weekly grid | A timetable that averages fill, waitlist, cancellations, aggregator share and margin for every slot and flags keep, cut or move |
| Pricing | Copy the studio down the road | Break-even revenue per visit and a price ladder on real use, with intro offer scenarios |
| Members | A list of names | An at-risk flag, milestones, pauses, churn by month and the messages for each moment |
| Teachers | Pay by habit | Pay per class calculated from each teacher's model, a three-way comparison, documents tracking and a cover list |
| Country rules | One country's rules presented as universal | Principles in the book, specifics in one dated sheet with the official source named |
| Boundaries | Health advice mixed into business advice | Business and administration only, with clear places for your insurer's and teachers' professional wording |
Made for you if…
- Owners and managers of yoga, Pilates (mat and reformer) and barre studios
- Teachers opening their first studio or taking on a room
- Studio managers handed the timetable, the front desk and the teachers
- Boutique fitness studios that run classes by booking
- Multi-room studios adding a reformer room or a second space
- Community and charity-run yoga rooms that need to cover their costs
Probably not for you if…
- Anyone looking for exercise programming, class sequencing or health guidance: the kit is business and administration only
- One-to-one personal trainers: see The Personal Trainer Business Kit
- Anyone looking for legal advice on memberships, contracts or employment: the kit points you to official sources and an adviser
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Give your studio a rhythm it can run on
Open the workbook, type last month's classes and see your three emptiest slots within the hour. Whether you start with the timetable this week or the pricing calculator next week, every file you need for the business side of the studio is already here.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
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Individual development plans that start from evidence and stay yours.
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The Yoga and Pilates Studio Manager: FAQs
Read the free guideAlready bought? Resend my linkCan I use this with my staff (or team, teachers)?
Yes. The personal licence covers use within your own studio, including printing the posters and cards, sharing the forms and giving the teacher handbook to your own teachers and desk team. For several studios, a franchise or a group, ask about company and multi-site licences at solutions@bodhih.com.
Does it work in my country?
The method works anywhere: timetables, fill, pricing per visit, member care and teacher pay are universal, and amounts work in any currency. The dated sheet covers membership, auto-renewal and data rules for the UK, US, EU, India and Australia and names where to check elsewhere. Laws on memberships, contracts and employment must still be checked locally.
Does the kit include exercise, class plans or health screening?
No. It is a business and administration kit. Class content, safety in class and health screening follow your teachers' training, their certifying bodies, your insurer and local rules. The policies pack has a placeholder where your insurer's health declaration wording goes, and nothing in the kit is medical advice.
How do I work out what a class really costs?
Add the teacher's pay to the class's share of fixed costs, worked out as monthly fixed costs divided by class hours per month, times the class length. The workbook does it on every class row and shows margin per class next to fill.
How should I price yoga or Pilates memberships and class packs?
Start from break-even revenue per visit, then check each product's revenue per visit actually used, not its headline price per class. Each step down the ladder should reward commitment without undercutting the next step by accident. The Pricing Calculator shows every product against break-even.
Should my studio use ClassPass or other aggregators?
Platforms can fill places that would otherwise be empty, especially off-peak, but they pay less per visit than members. Measure aggregator share by time band, cap places at peak times and review quarterly. The workbook does the measuring; your contract sets the terms.
Which booking software does it work with?
Any system that can export the class list with booked, attended, late cancels, no-shows and waitlist, and member last-visit data. You paste the export into the workbook weekly. No software is endorsed, and you should confirm features and prices with each provider.
Is there a way to measure my starting point as an owner or manager?
Yes. AssessAll offers separate assessments that fit this kit: the Small Business Operating Decision Assessment for Shop, Service and Studio Owners, Team Building & Collaboration for your team, and Data Interpretation: Tables & Charts for reading the dashboard with confidence. They are sold separately on assessall.com.
How do I turn what I learn into a development plan?
Pick two skills from the kit to build over the next quarter, such as reading the dashboard or running the teacher meeting, and write them into a simple plan. Jobulary's article on a development plan that survives week six shows how to keep one going.
Can I edit the files and add my studio's branding?
Yes. Every Word template starts with a header line for your studio name, logo and contact details, the workbooks take your studio name on Settings, and the print pack has a box on each page for your name or logo.
How much does The Yoga and Pilates Studio Manager cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
