Run every wedding from enquiry to album on one calm, repeatable system
The Wedding Shoot Workflow Kit gives wedding photographers and filmmakers every file for the studio side of the job: packages, enquiries, contracts, planning, timelines, formals, crew, backup, delivery, albums and payments.
- A 16-sheet Wedding Workflow Workbook: enquiries, bookings with deposits and balances, a minute-by-minute timeline builder, shot lists and formals, crew pay, card log, delivery pipeline with traffic lights, albums, season capacity and profit per wedding
- A 6-sheet Package and Coverage Price Calculator that checks every package and multi-day quote against its true floor
- 4 fillable PDF forms (11 pages): couple questionnaire, day timeline and family formals, second shooter brief, album approval and post-wedding review
- 56 couple and vendor messages, contract and crew discussion sheets, a brochure template, a couple's guide, 27 AI prompts and a 5-page print pack
The Wedding Shoot Workflow Kit · Bodhih Pro Kits · 280 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do wedding photographers organise their workflow?
Run every wedding as one loop: price packages against their true cost, answer enquiries within a day, sign a clear contract, build the day from fixed points with buffers, keep three copies of every card, edit by due date and close with the album and review. The Wedding Shoot Workflow Kit from Bodhih Training gives you a file for each step.
Want the full free guide first? Read How to Plan a Wedding Photography Timeline and Shot List.
You already feel the problem. Here is what it is costing you.
Packages that cost more than they earn
A ten-hour wedding is weeks of editing, admin and album work. Without a price floor you cannot see which packages pay you and which you are paying to shoot.
Days that run late at the formals
No numbered list, no name-caller and no buffer before the formals, and fifteen minutes becomes forty. The light goes, and so does the couple's patience.
Cards, drives and a tired brain at midnight
One formatted card before the copies finished is all it takes. Without a routine and a log, backup depends on how tired you are.
Galleries delivered late in peak season
Editing in wedding order instead of due-date order quietly breaks the promise in your contract. The apology emails start in July.
Picture the next few weeks with the kit open beside you.
Picture the next enquiry. You open the workbook, see the date is free, and send a warm, specific reply you have already edited into your own voice. Within a day there is a call booked, and the quote you send has already been checked against its floor.
As the wedding gets closer, you notice how calm the planning feels. The questionnaire is back, the timeline is built from the fixed points with buffers, the formals list is numbered, the name-caller is named, and your second shooter has the brief and the agreement.
Then imagine the night after the wedding. You copy every card to two drives, start the cloud upload, check the counts and watch the Card Log turn to Safe to format. On Monday, the Pipeline sheet tells you which gallery to edit first.
Whether you start with the price calculator tonight or the message library tomorrow morning, each file you open replaces something that used to live only in your head.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Wedding Shoot Workflow Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: wedding workflow map
Your first hour, Brand it in five minutes, the whole job in ten steps with the file to open at each, your first week and a 30/60/90 day plan.
Wedding Workflow Workbook
16 sheets: Settings, packages, enquiry log with conversion, bookings register with deposits and balances, planning status, minute-by-minute day timeline, shot list and family formals, crew payments, gear checklist, card and backup log, delivery pipeline with traffic lights, album tracker, season capacity view, profit per wedding and a dashboard with four charts.
Package and Coverage Price Calculator
Check every package and quote against its true floor: crew, album, travel, cards, every shooting, editing and admin hour at your hourly value, and a share of overheads. Includes a multi-day event estimator, a quote summary with tax and deposit, and a dashboard with two charts.
Couple planning questionnaire
Three-page fillable questionnaire the couple completes before the planning call: the people, the plan for each event, the moments that matter, the rules, and what they want from photos and film.
Wedding day timeline and family formals form
Three-page fillable form: the agreed minute-by-minute timeline for each wedding day, the numbered family formals list with a name-caller, and venue, officiant and supplier contacts with the rules for the day.
Second shooter and crew brief
Two-page fillable brief for second shooters, assistants and video crew: the day, the style, the shot assignments, the rules, the card and file handling routine, and the payment and image-use terms in short.
Album approval sign-off and post-wedding review
Three-page fillable form: the couple's written album approval before printing, a delivery checklist for every gallery and film, and a post-wedding review for the studio and crew with lessons for next time.
Couple and vendor message library
56 ready-to-edit messages: 47 for couples (enquiries, booking, planning, payments, the week of the wedding, delivery, albums, reviews and hard moments) and 9 vendor and venue coordination emails.
Wedding brochure and package guide template
A brand-ready brochure to send after an enquiry: welcome, how you work, packages with coverage hours, add-ons, the booking steps, delivery times and FAQs, with placeholders for your name, logo and prices.
Contract and crew agreement discussion sheets
Two plain-words discussion sheets for your lawyer to formalise: the couple's wedding photography and film contract (coverage, retainer, balance, postponement, cancellation, travel, meals and breaks, delivery, image use, privacy, AI tools, liability) and the second shooter and crew agreement (fees, conduct, files, image ownership, portfolio use).
Couple's guide to the wedding day
A brand-ready guide you send to every couple after booking: how to plan time for photos and film, family formals, light, rules, guests with phones, children, getting ready, speeches and what happens after.
Worked example pack: two weddings, filled in
The main forms and sheets completed for a three-day Hindu wedding with a five-person team and a single-day civil wedding covered by a two-person team: booking, questionnaire, timelines, crew, card log, delivery, album, profit and review.
AI prompt pack for wedding photographers and filmmakers
27 tool-agnostic prompts in 8 groups (enquiries, contracts, planning and timelines, crew and gear, editing and films, delivery and albums, problems, season review), each with what to paste in and what to check.
Wedding-day decision card and mistakes-to-avoid card
Two one-page cards: twelve 'if this, do this' rows for the day (late timelines, officiant rules, card errors, rain, phones, illness) and sixteen common mistakes with what to do instead.
Numbers that matter: wedding studio KPI card
Thirteen numbers the studio runs on, each with plain words, the exact formula, where it lives in the workbook and what to do if it moves, plus worked numbers.
Contracts, drones, image rights and consumer rules (November 2026)
Dated orientation on copyright ownership (UK, US, India), drone rules (UK, US, India), consumer rules on deposits and cancellations, privacy and the EU AI Act disclosure duty.
Wedding season calendar with per-wedding countdowns
78 events: a Monday studio review each week, and a countdown for each booked wedding from questionnaire to film delivery. Import into Google, Outlook or Apple Calendar, then add your own weddings with the same steps.
Wedding task board (one wedding, enquiry to album)
40 tasks for one wedding with stage, owner, timing, priority and the kit file to use. Import into Trello, Asana, Notion, Planner or Jira and copy the board for each wedding.
Wedding-day print pack
Five printable pages for the camera bag: kit checklist card, family formals card (two per page), timeline pocket cards (four per page), second-shooter brief card (two per page) and the card-handling and backup poster.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 65 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, Apple Calendar, Google Calendar, Outlook, Trello, Asana, Notion
- Best for
- Wedding photographers, filmmakers and small teams covering single-day and multi-day weddings
Packages and the Numbers Behind a Wedding
Build a price floor from direct costs, every team hour and overheads, and check every package.
From Enquiry to Signed Booking
Reply fast and well, follow up twice, and hold dates only on contract and retainer.
Contracts in Plain Words
The questions a wedding contract must answer, and why copyright differs by country.
The Planning Call, Questionnaire and Pre-Wedding Shoot
Questionnaire, planning call, recap and the pre-wedding shoot.
Timelines, Family Formals and Shot Lists
Build the day from fixed points with buffers; number the formals and get a name-caller.
Second Shooters, Assistants and Video Crews
Book, brief, pay and credit second shooters, assistants and video crews.
Gear, Redundancy and the Card-to-Backup Routine
Redundancy on everything that can fail and the 3-2-1 routine on the wedding night.
The Wedding Day Workflow
The day in eight moves, working with planners, officiants, vendors, guests and drones.
Culling, Editing, Films and Delivery
Edit by due date, deliver on time, and use AI with a human decision.
Albums, Payments, Complaints and Reviews
Album approval, kind payment chasing, complaints handled well and reviews with consent.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-Wedding-Workflow-Map: your first hour, Brand it in five minutes, the job in ten steps, your first week and a 30/60/90 day plan
Workbooks
- Wedding Workflow Workbook (16 sheets): Settings, packages, enquiries, bookings, planning, timeline, shot list, crew, gear, card log, pipeline, albums, season, profit per wedding and a dashboard with four charts
- Package and Coverage Price Calculator (6 sheets): package check, multi-day estimator, quote summary and dashboard
Fillable forms
- Couple Planning Questionnaire (3 pages)
- Wedding Day Timeline and Family Formals Form (3 pages)
- Second Shooter and Crew Brief (2 pages)
- Album Approval Sign-Off and Post-Wedding Review (3 pages)
Word templates
- Couple and Vendor Message Library (56 messages: 47 for couples, 9 for vendors and venues)
- Wedding Brochure and Package Guide Template
- Contract and Crew Agreement Discussion Sheets
- Couple's Guide to the Wedding Day
- Worked Example Pack: two weddings, filled in
- AI Prompt Pack for Wedding Photographers and Filmmakers (27 prompts)
Cheat sheets
- Wedding-Day Decision Card and Mistakes-to-Avoid Card (12 if-then rows, 16 mistakes)
- Numbers That Matter: wedding studio KPI card (13 numbers with formulas)
- Contracts, Drones, Image Rights and Consumer Rules notes (correct at November 2026)
Print pack
- Wedding-Day Print Pack (5 pages): kit checklist, family formals card, timeline pocket cards, second-shooter brief card, card-handling and backup poster
Calendar and import
- Wedding Season Calendar (78 events: weekly reviews and per-wedding countdowns)
- Wedding Task Board CSV (40 tasks for Trello, Asana, Notion, Planner or Jira)
E-book
- The Wedding Shoot Workflow Kit e-book: 8,885 words, 10 chapters, 21 illustrations, charts and story strips
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to check any package or multi-day quote against its true price floor
- You will be able to reply to every enquiry within a day with words already in your own voice
- You will be able to take a clear set of contract questions to a lawyer in your country
- You will be able to build a minute-by-minute day from fixed points and buffers, with a numbered formals list
- You will be able to brief, pay and credit second shooters and crew consistently
- You will be able to run a three-copy backup routine and see at a glance which cards are safe to format
- You will be able to see every delivery's due date and traffic light every Monday
- You will be able to handle late payments and complaints calmly, from a tested sequence
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Customer Interaction Judgement — Contact Centre
Take the assessment →AssessAll assessmentTask Prioritisation & Planning
Take the assessment →AssessAll assessmentBehaviour Under Pressure Assessment
Take the assessment →JobularyIf-then plans that make habits stick (Jobulary)
Make it a growth plan →A taste of Chapter 5
A wedding day timeline is a chain of fixed points with flexible moments between them. Fixed points are the things you cannot move: the ceremony start set by the officiant or registrar, sunset, the reception entrance, a venue curfew. Flexible moments fill the gaps: getting ready, portraits, details, the meal break. Build the fixed points first, then fit the rest around them with buffers. The Timeline sheet works the same way. Type a Fixed start for the first moment of each day or track and for anything with a set time. Leave it blank for everything else, and the sheet starts that moment when the row above ends plus its buffer. Parallel tracks, like the groom getting ready across town while you photograph the bride, each get their own fixed start.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Pricing | A price list copied from competitors | A price floor for every package and every multi-day quote |
| Timeline | A sample timeline from a blog | A timeline builder that fills times from fixed points, durations and buffers |
| Family formals | A list of groups | Numbered groups, a name-caller, minute estimates and a do-not-photograph row |
| Backup | Advice to back up | A card log that says Hold, Safe to format or STOP for every card |
| Delivery | A promise in the contract | A pipeline with due dates and traffic lights for every gallery and film |
| Contracts | A downloaded template | Plain-words discussion sheets for a lawyer in your country, with dated country notes |
Made for you if…
- Solo wedding photographers covering one-day and multi-day weddings
- Wedding filmmakers and small production companies running crews
- Two-person photo and film studios
- Photographers who shoot portraits or events and are adding weddings
- Second shooters stepping up to lead their own weddings
- Studio assistants and editors who need a written way of working
Probably not for you if…
- Couples planning their own wedding (see The Wedding Controller)
- Anyone looking for a promise of bookings, income or awards: this kit gives you methods and tools, not forecasts
- Commercial video producers (see The Video Production Kit)
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Your next wedding can run on a system
Open the Start-here map, give it the first hour, and let the workbook carry what used to live in your head. Whether you begin with the price check tonight or the message library tomorrow, the next wedding will feel calmer.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
No ratings yet. Only people who have bought this kit can rate it - every buyer gets a one-click rating link a couple of days after their purchase.
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250+ AI-graded assessments to measure skills and earn verified credentials.
Jobulary
Individual development plans that start from evidence and stay yours.
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Run this topic as a live workshop for your team, in person or online.
Pewple
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Certification pathways in Applied AI, Workplace English and management.
The Wedding Shoot Workflow Kit: FAQs
Read the free guideAlready bought? Resend my linkHow do I plan a wedding photography timeline?
Put the fixed points in first (ceremony start, sunset, reception entrance, curfew), add 10 to 15 minutes of buffer before each, then fit getting ready, formals and portraits around them. Give parallel tracks their own start times. The Timeline sheet calculates every time from the fixed starts, durations and buffers you type.
How long should family formals take?
With a numbered list and a family member calling names, many groups take one to three minutes each, more for very large groups. Sana's sample of 14 groups was estimated at 31 minutes and took 33. Set your own minutes per group on the Settings sheet once you have timed a few weddings.
Does the kit work for multi-day and multi-venue weddings?
Yes. The timeline builder handles several days and parallel tracks, the calculator's Multi-Day Estimator prices each event, and the worked example follows a three-day Hindu wedding with a five-person team alongside a single-day civil wedding.
Can I use this with my staff, crew or second shooters?
Yes, within your own studio under the personal licence: brief your crew with the forms, share the timeline and use the templates with your team. For company or multi-site licences, email solutions@bodhih.com.
Does it work in my country?
The method works anywhere and every workbook takes your currency and tax placeholder. The dated notes sheet covers examples from the UK, US, India and the EU on copyright, drones, consumer rules and AI disclosure. Contracts, consumer law, tax and drone rules differ by country, so check your lawyer and local rules before you rely on any template.
Are the contract templates legally binding?
No. They are plain-words discussion sheets that help you decide your answers before a lawyer in your country words a binding contract. That is cheaper and safer than adapting someone else's contract from the internet.
How does the kit handle AI culling and editing tools?
It shows where AI can help (sorting, first-pass culling, colour matching, noise reduction, drafting), where a person must decide (what the couple sees, any change to people, anything published) and how to cover consent and disclosure in your contract. It is tool-agnostic.
How do I measure my starting point?
Three AssessAll assessments fit the people side of this work: Customer Interaction Judgement (Contact Centre) for couple conversations, Task Prioritisation and Planning for peak season, and Behaviour Under Pressure for the day itself. They are separate products at assessall.com.
How do I turn this into a development plan?
Pick one habit from the kit, such as replying to enquiries within a day or editing by due date, and write it as an if-then plan. Jobulary's guide to if-then plans shows how: jobulary.com/blog/implementation-intentions-if-then-plans-at-work.
Will this get me more bookings?
No kit can promise bookings, income or awards. It gives you the methods, files and words to run each wedding consistently, so the work you can control is done well every time.
How much does The Wedding Shoot Workflow Kit cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
