Produce online events that people show up for, follow and remember
From a single webinar to a three-day virtual summit and the online leg of a hybrid event: the method, the workbook, the checklists and the exact words, in one kit.
- An Online Event Workbook with 15 sheets: series plan, platform scoring, sessions with local times, speakers, show rate by source, run of show, engagement, budget and a traffic-light dashboard
- A time zone and session slot planner that scores 18 start times against your audience regions
- Four fillable checklists plus a library of 49 messages and 18 host and moderator scripts
- A worked three-day summit with 18 sessions and a hybrid close, every number traceable in the workbook
The Webinar and Virtual Summit Kit · Bodhih Pro Kits · 273 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do you produce a webinar or virtual summit people actually attend?
Start with a one-page brief, choose the format from the goal, score platforms after a test event, schedule a four-point reminder sequence with local times, give every speaker a tech check and rehearsal, run each session from a cue sheet, caption everything, and follow up within three hours. The Webinar and Virtual Summit Kit from Bodhih Training gives you the tools for each step.
Want the full free guide first? Read How to Run a Successful Webinar: A Producer's Step-by-Step Guide.
You already feel the problem. Here is what it is costing you.
Registrations look great, then a fraction show up
One reminder in one time zone, no calendar file, and nobody knows which channels bring people who attend. The kit gives you the sequence and measures show rate by source.
Speakers sound like they are in a tunnel
Laptop microphones, windows behind them and slides built for a hall. The speaker guide and tech-check checklist fix it before the day.
Live problems with nobody in charge
Silence while three people each think someone else will unmute the speaker. A cue sheet with one lead per moment and practised failure drills changes that.
Captions, consent and AI rules feel risky
An accessibility checklist, a recording and privacy starter for your adviser, and a dated sheet on what to check where.
Picture the next few weeks with the kit open beside you.
Imagine it is 13:24 on the day. As you open the run of show on your second screen, the captioner's test line is already visible, every speaker is in the green room, and the backup link has been tested.
Picture the week before: the reminder sequence goes out with local times for every region, the Speakers sheet shows Ready for everyone, and the rehearsal has already caught the panel that ran eleven minutes long.
Now think of the Monday after. When you open the Dashboard, the traffic lights tell you how you did against your own targets, the follow-ups have gone, and the post-event review takes 45 minutes instead of a week of guessing.
Whether you start with the brief tonight or the slot planner tomorrow morning, the first hour is mapped for you on the Start-here page.
21 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Webinar and Virtual Summit Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: online event map
The whole job in ten steps with the file to open at each, your first hour, your first week, the 30/60/90 day plan and the Brand it in five minutes box.
Online Event Workbook
15 sheets: Settings, event series, platform scoring, sessions with local times, speaker readiness, registrations by week and source, show rate, reminders, run of show, attendance and viewing time, engagement, follow-up, budget and cost per attendee, and a dashboard with traffic lights and four charts.
Time Zone and Session Slot Planner
Scores 18 candidate start times against up to eight audience regions, with summer-time change dates, so you pick the slot that suits most of your audience. Dashboard with best slot and two charts.
Event brief and post-event review form
Four-page fillable form: the one-page event brief you agree before anything is booked, the format and platform decision, then the post-event review that compares results with the brief.
Speaker tech-check and rehearsal checklist
Three-page fillable form: a 20-minute tech check for each speaker, the full rehearsal run, and the speaker's day-of card.
Producer's go-live checklist
Three-page fillable form: the countdown from T-60 minutes to doors open, the live-show control list and incident log, and the close-down checklist.
Online event accessibility checklist
Three-page fillable checklist: event page and registration, the live session, and replay and materials, based on WCAG principles and the W3C guidance on accessible remote meetings.
Event page, invitation and message library
Brand-ready event page template plus 49 ready-to-edit messages in 8 groups: registration, reminders at four points, invitations, speakers, live problems, thank-you and replay, sponsors and internal notes.
Speaker guide
Brand-ready guide to send every speaker: your session at a glance, set-up for sound, picture and light, slides for small screens, the day itself, Q&A, accessibility and consent.
Moderator and host scripts
18 word-for-word scripts for hosts and moderators: openings, housekeeping, recording notice, introductions, panel flow, Q&A bridges, time checks, technical holding lines, disruption, hybrid room-and-online lines, sponsor introductions, breakouts, AI disclosure and the close.
Recording consent and privacy notice starter
Brand-ready starter wording for a registration privacy notice, recording notices (page, on screen, spoken), a speaker consent and release discussion sheet, AI processing and synthetic media disclosures, and a data retention table. For your adviser to adapt.
Post-event report template
Brand-ready report for owners, sponsors and leadership: summary, numbers against targets, sources and show rate, sessions, engagement, accessibility, budget and cost per attendee, lessons and recommendations.
Worked example pack: a three-day virtual summit
One composite case filled in end to end: brief, platform choice, registrations and show rate by source, speaker readiness, run of show and incident log, attendance and engagement, budget and cost per attendee, and the post-event review.
AI prompt pack for online event producers
36 tool-agnostic prompts in 10 groups, from brief and platform to promotion, speakers, run of show, engagement, accessibility, follow-up, reporting and AI disclosure, each with what to paste in and what to check.
Format and platform decision card
Which format for which goal, which platform category for which format, and five knock-out decision rules.
Online event mistakes to avoid
Twenty common mistakes in online event production, each with what to do instead, and a risk scale.
Numbers that matter: online event KPI card
Twelve numbers online events run on: plain-words definition, exact formula, where each lives in the workbook and what to do if it moves.
Online event rules and platform notes (November 2026)
Dated orientation on accessibility, privacy and recording consent, AI disclosure, platform categories, summer time and benchmarks, with where to check.
16-week summit and 8-week webinar calendar
33 events from brief to post-event review for a summit. For a single webinar, use the plan from week 9 (marked) onwards. Import into Google, Outlook or Apple Calendar.
Online event production task board
41 production tasks with list, owner, due week, priority and the kit file to use. Import into Trello, Asana, Notion, Planner or Jira.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + ICS + CSV
- Files
- 21 files plus a one-click ZIP
- E-book
- 70 pages
- Works with
- Excel, Google Sheets, Word, Google Docs, Acrobat Reader, Google Calendar, Outlook, Apple Calendar, Trello, Asana, Notion, Planner, Jira
- Best for
- Webinars, virtual summits and the online leg of hybrid events
Start With the Brief, Then Choose the Format
Write a one-page brief and choose the format from the goal: webinar, panel, workshop, summit, series or hybrid leg.
Pick the Platform Without Regret
Score platform categories against weighted criteria, test with your own team and treat data protection as a selection criterion.
Registration Pages and the Show-Rate Problem
Build an event page for the first screen, run the four-point reminder sequence and measure show rate by source.
Speakers and Moderators Who Are Ready on the Day
Give every speaker a brief, a tech check, a rehearsal with failure drills and a day-of card, and track readiness.
The Run of Show and the Production Crew
Write a cue sheet for every session and keep producer, host, moderator and tech support roles distinct.
Sound, Picture and Slides That Work on a Small Screen
Fix sound, light, framing and slides so presenters work on a laptop window or a phone.
Engagement by Design, and Keeping the Room Safe
Plan a touchpoint every ten minutes, moderate Q&A and chat, and handle disruption with four practised moves.
Accessible, Global and Respectful of Privacy
Captions, accessible pages, humane time slots, recording notices and consent, with the law kept in the dated sheet.
Summits, Hybrid Legs and Sponsors
Give summits a spine, treat the online leg of a hybrid event as first class, and serve sponsors honestly.
After the Live Moment: Replay, Follow-up, Numbers and AI
Move fast after the event, treat the replay as a product, measure against the brief and keep a person in charge of AI.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-Online-Event-Map.pdf: the job in ten steps, your first hour, first week, 30/60/90 days and the Brand it in five minutes box
Workbooks
- Online-Event-Workbook.xlsx: 15 sheets with settings, series plan, platform scoring, sessions with local times, speaker readiness, registrations, show rate by source, reminders, run of show, attendance, engagement, follow-up, budget and a dashboard with four charts and traffic lights
- Time-Zone-and-Session-Slot-Planner.xlsx: scores 18 start times against up to eight audience regions, with summer-time dates
Forms
- Event-Brief-and-Post-Event-Review-Form.pdf (4 pages)
- Speaker-Tech-Check-and-Rehearsal-Checklist.pdf (3 pages, with a speaker day-of card)
- Producer-Go-Live-Checklist.pdf (3 pages, with an incident log)
- Online-Event-Accessibility-Checklist.pdf (3 pages)
Word templates
- Event-Page-Invitation-and-Message-Library.docx: event page template and 49 messages
- Speaker-Guide.docx
- Moderator-and-Host-Scripts.docx: 18 scripts
- Recording-Consent-and-Privacy-Notice-Starter.docx
- Post-Event-Report-Template.docx
- Worked-Example-Pack-Three-Day-Virtual-Summit.docx
- AI-Prompt-Pack-for-Online-Event-Producers.docx: 36 prompts
Cheat sheets
- Format-and-Platform-Decision-Card.pdf
- Online-Event-Mistakes-to-Avoid.pdf
- Numbers-That-Matter-Online-Event-KPI-Card.pdf
- Online-Event-Rules-and-Platform-Notes-Nov-2026.pdf
Calendar and import
- Online-Event-Calendar-16-Week-Summit-and-8-Week-Webinar.ics: 33 calendar events
- Online-Event-Production-Task-Board.csv: 41 tasks for Trello, Asana, Notion, Planner or Jira
E-book
- The Webinar and Virtual Summit Kit e-book: 10 chapters, about 9,500 words, 24 figures
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to write a one-page event brief and choose the right format for the goal
- You will be able to score and test platforms, including accessibility and data protection
- You will be able to run a reminder sequence with local times and measure show rate by source
- You will be able to prepare speakers with a brief, tech check, rehearsal and day-of card
- You will be able to run every session from a cue sheet with clear production roles
- You will be able to caption, describe and schedule sessions so more people can take part
- You will be able to follow up within hours and report results against your own targets
- You will be able to use AI for captions, summaries and clips with a person checking every output
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Presentation Delivery Assessment with a Spoken Round for Managers, Sales and Client-Facing Teams
Take the assessment →AssessAll assessmentTraining Facilitation and Group Handling
Take the assessment →AssessAll assessmentDigital Competence Assessment for Office, Frontline and Field Roles
Take the assessment →JobularyHow a Jobulary development plan works
Make it a growth plan →A taste of Chapter 3
Most people decide in the first screen of an event page. Put the title, the one-line promise, the date with the time in several time zones, and the registration button there. Below it: who it is for and not for, what they will leave with, the agenda, speakers, accessibility, recording and privacy, and a short FAQ. The Event-Page-Invitation-and-Message-Library.docx has a block-by-block template. Keep the registration form short. Ask what you will use: name, email, organisation, role, country or time zone, an access needs question, and consent boxes that start unticked. Every extra field costs you registrations; every missing field you need costs you later. Then fill in the form yourself on a phone before you share the link.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Planning | A blank checklist | A one-page brief, format decision card and 16-week calendar |
| Attendance | Count registrations | Show rate by source, attendance including on-demand, viewing minutes |
| Speakers | A calendar invite | Speaker guide, tech check, rehearsal with failure drills, day-of card |
| On the day | Hope | Cue sheet, go-live checklist, incident log, holding-line scripts |
| Accessibility and privacy | Not mentioned | Checklist, consent starter and a dated rules sheet |
| Time zones | Host time only | A slot planner and local times on every session |
Made for you if…
- Event managers and virtual event producers running webinars, summits and hybrid sessions
- Marketing, internal communications and executive assistant teams handed 'the webinar'
- Association and conference organisers adding online programmes
- Independent event planners and agencies selling online and hybrid production
- Trainers and L&D teams running public or internal online sessions
- Group travel organisers and tour leaders running pre-trip briefings online
Probably not for you if…
- Consumers planning a family party or reunion (see our consumer event kits)
- Anyone looking for a guaranteed number of attendees, leads or sponsors
- Teams who only need the venue side of a conference (see The Conference and Corporate Event Kit)
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Your next online event, run like a show
Open the Start-here map and type your one-sentence brief tonight. Whether you begin with the slot planner or the speaker tracker, you will be working from a method rather than a blank page.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
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Jobulary
Individual development plans that start from evidence and stay yours.
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Run this topic as a live workshop for your team, in person or online.
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The Webinar and Virtual Summit Kit: FAQs
Read the free guideAlready bought? Resend my linkCan I use this with my team or my clients' events?
Yes, within your own organisation or business under the personal licence, including events you produce for your own clients. Company-wide and multi-site licences are available from solutions@bodhih.com.
Does it work in my country?
The method is universal. Every workbook takes any currency and time zone. The dated rules sheet covers accessibility, privacy and AI rules in general terms for the EU, UK, US and India, with where to check; laws change and need local checking with your adviser.
Which webinar or event platform does it assume?
None. The kit works with platform categories (webinar platforms, virtual event platforms, meeting tools, streaming, community and hybrid platforms) and includes a scoring sheet so you can compare the products available to you.
What is a good webinar attendance rate?
Set your own target from your first few events. For context, ON24's 2026 benchmarks, based on its own platform's 2025 data, reported an average registration-to-attendee conversion of 60%. Definitions vary, so measure live show rate and attendance including on-demand separately.
How do I increase webinar attendance?
Pick a slot that suits your biggest regions, attach a calendar file to the confirmation, send reminders one week, one day and one hour before with local times, and tag links by source so you can see which channels bring people who attend. The kit includes each tool.
Is the legal content advice?
No. The privacy notice, consent and accessibility material are educational starting points for your data protection lead or legal adviser. Rules on recording, marketing consent, accessibility and AI disclosure differ by country and change.
How do I measure my starting point as a presenter or producer?
Measure your starting point with AssessAll: the Presentation Delivery Assessment with a Spoken Round, Training Facilitation and Group Handling, and the Digital Competence Assessment for Office, Frontline and Field Roles are useful checks for hosts, moderators and producers.
Can I turn this into a development plan for my team?
Yes. Use the post-event review to spot skills to build, then turn them into a development plan with Jobulary, which shows how a structured plan works step by step.
Does it cover hybrid events?
It covers the online leg of hybrid events in depth: camera and audio plans, the online moderator, line checks and alternating Q&A. The venue side is covered in The Conference and Corporate Event Kit.
Will this guarantee attendance, leads or sponsorship?
No kit can. It removes avoidable causes of poor results and gives you the numbers to improve from one event to the next.
How much does The Webinar and Virtual Summit Kit cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
