Run your private tutoring practice with clear prices, written terms and a plan per student
The Tutoring Business Kit from Bodhih Training gives solo tutors and small partnerships the e-book, workbooks, forms, templates and print pack to run the whole practice, from the first enquiry to the termly report.
- A rate calculator that shows what each session type really earns once preparation and travel are counted
- A 15-sheet practice workbook: students, schedule, session log, packages, invoices, progress, enquiries and a P&L
- Brand-ready terms, consent form, welcome pack, invoice template and 45 family messages
- Diagnostic, session, report and safeguarding forms, plus a print pack for your desk
The Tutoring Business Kit · Bodhih Pro Kits · 248 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do I start and run a private tutoring business?
Choose a niche you can teach well, price from your effective hourly rate, send written terms before the first session, start every student with a diagnostic and agreed goals, run structured sessions, report each term, and keep safeguarding, data and the books in order. The Tutoring Business Kit from Bodhih Training provides the tools for every step.
Want the full free guide first? Read How to Start a Tutoring Business and Set Rates That Pay.
You already feel the problem. Here is what it is costing you.
Your prices look fine and earn little
A home visit at a good hourly rate can be your worst-paid session once the drive and the preparation are counted. Without the arithmetic, you cannot see it.
Cancellations and late payments become arguments
When nothing was written down, every late cancellation is a negotiation. Families are not being difficult; they were never told.
You teach what you assume, not what they need
Without a diagnostic and agreed goals, the first month goes on topics the student already knew while the real gap stays hidden.
You are unsure of the rules
Background checks, safeguarding, data protection and tax registration all apply to tutors, differ by country and change. Guessing feels risky.
The diary fills until you are exhausted
Each new student seems manageable. Then preparation moves to midnight and Sunday disappears.
Picture the next few weeks with the kit open beside you.
Picture the first Friday afternoon of term. You open the workbook, and Settings already holds your rates, your term dates and your cancellation rule. The sessions you logged each evening this week have worked out their own values, and the invoices due next week are listed with their dates.
As you open the Progress sheet, you can see where each student started and what their first checkpoint will test. Every family has signed your terms, read your online-session rules and chosen what they consent to. Your safeguarding contacts are written on a card in your bag.
Next month, when a family asks how things are going, you send a short note after the checkpoint with something specific to say. At the end of term, the report letter takes twenty minutes because the evidence is already in the sheet. And when you check the Dashboard, you know which hours of your week actually pay.
Whether you start with the rate calculator tonight or the terms template tomorrow morning, the files work together, and every one arrives with sample rows from a worked first term so you can see what good looks like before you type your own.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Tutoring Business Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: tutoring practice map
Your first hour, brand it in five minutes, your first week, the whole job on one page with the file to open at each step, and the 30/60/90-day plan.
Tutoring Practice Workbook
15-sheet workbook driven by one Settings sheet: student register by code, weekly schedule and capacity, session log, package credits, invoices with overdue days, expenses, progress per student, enquiries and referral sources, weekly capacity, monthly P&L with your effective hourly rate, and two dashboards with charts. SAMPLE rows from a first term.
Tutoring Rate and Package Calculator
8-sheet calculator: revenue needed, rate floor and effective hourly rate needed, what each session type really earns, packages and discounts, weekly mix scenarios and a market check.
Enquiry and Intake Form
Part 1 is your notes from the first enquiry call; Part 2 is the intake form the family fills in before the diagnostic session, with contacts, needs they choose to share and the consent ticks.
Diagnostic Session and Tutoring Plan
Run and record the first (diagnostic) session, agree goals with the student and parent, and write a one-term tutoring plan with checkpoints and a review date.
Session Notes Sheet
Plan and record each session in five steps (retrieve, explain, practise, feedback, next step), with a ten-session log page for each student.
Termly Progress Report
A one-term report for parents: attendance, each goal from where the student started to where they are now, strengths, next focus, study habits, how the family can help and a clear recommendation for next term.
Safeguarding and Boundaries Self-Check
A termly self-check of your checks, contacts, boundaries for home and online sessions and student data, plus a factual record form for a concern or disclosure that you pass on, not investigate.
Terms, Policies and Consent Templates
Brand-ready terms and policies (booking, fees, cancellations, late payment, refunds, ending, safeguarding statement), a short privacy notice, online-session rules for students and parents, and a photo and recording consent form.
Family Welcome Pack, Invoice and Report Letter
Brand-ready welcome pack for families (how sessions run, goals, homework, updates, how to help), an invoice template and an end-of-term progress report letter.
Tutoring Message Library and Listing Copy
45 brand-ready messages (enquiry replies, pricing explanations, booking confirmations, reminders, missed-session and late-payment messages, progress updates, school contact, endings, referral requests, boundaries) plus website and listing copy with no outcome claims.
Worked Example Pack: a Maths and Science Tutor's First Term
One composite tutor's first term with the kit's tools filled in: pricing, weekly schedule, an enquiry to diagnostic to plan, a session, the term in numbers, one late payer, two termly reports, a boundary moment and a referral.
AI Prompt Pack for Tutors
27 tool-agnostic prompts by step of the job (niche and pricing, paperwork, finding students, diagnostic, sessions, reports, money and time, safeguarding), each with what to paste in and what to check, plus the student-data and human review rules.
Pricing-Model Decision Card and Tutor Mistakes
If-this-then-that rules for choosing hourly, package or monthly pricing, session formats and policy decisions, plus the tutor mistakes that cost the most time, money and trust.
Numbers That Matter: tutoring KPI card
The 12 numbers a tutoring practice runs on: definition, exact formula, where each lives in the workbook and what to do if it moves.
Tutoring rules by country (October 2026)
Background checks, self-employed tax registration, child safeguarding duties, data protection and school staff tutoring rules: what to check everywhere, and verified notes for the UK, US, India, Australia, Singapore, the UAE and Canada. Dated October 2026.
Tutor print pack
Five desk-ready pages: a session-structure card, a tutor boundaries card, an 'if a child tells you' card with contacts to fill in, an online-session rules poster for students and a Friday admin board.
Tutoring term and admin calendar
30 calendar events for one 12-week term: start-of-term set-up, Friday admin blocks, monthly invoices and P&L, checkpoint weeks, package and rate reviews, half-term review, reports and end-of-term review. Import, then move to your own term dates.
Tutoring practice task board (CSV)
52 tasks across ten stages from set-up to end-of-term review, ready to import into Trello, Asana, Notion, Planner or Jira.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 62 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, GoodNotes, Google Calendar, Outlook, Apple Calendar, Trello, Asana, Notion
- Best for
- Solo tutors and small partnerships, in person or online, any subject and curriculum
Choosing Your Niche and Shaping Your Offer
Choose a subject, level, curriculum, format and area you can teach well, and start with a diagnostic, weekly sessions and one group format.
Pricing That Pays: Hourly, Package or Monthly, and Your Effective Hourly Rate
Find your rate floor and effective hourly rate, check every session type and package against it, and choose hourly, monthly or package pricing on purpose.
Policies, Terms and the Paperwork Families See
Write terms that make the awkward conversations happen once: booking, fees, cancellations, late payment, refunds, endings, safeguarding and privacy.
Finding Students Without Overpromising
Find students through referrals, school contacts where allowed, listings and local channels, describing what you do and never promising results.
The First Enquiry, the Diagnostic Session and the Tutoring Plan
Use the enquiry call to listen, run a diagnostic that names gaps as steps, and agree goals and a one-term plan with the student and parent.
Sessions That Work, at the Table and Online
Run every session in five steps (retrieve, explain, practise, feedback, next step), set up online sessions safely and build study habits.
Progress, Reports and Working With Parents and Schools
Track progress with reusable checkpoints, write reports families can use, involve parents, contact schools only with consent and refer on when needed.
Safeguarding, Boundaries and Student Data
Hold the right background check, keep boundaries in person and online, pass on any concern the same day and protect student data.
The Books, the Diary and Your Capacity
Log sessions daily, invoice on a fixed day, chase politely, keep a tax set-aside, set your capacity honestly and grow with small groups.
AI in Your Tutoring Practice, With a Human Check
Use AI for practice material and drafts, never paste identifiable student data into public tools, and check everything a family will see.
A Practice You Can Keep Running
The whole practice in one Friday afternoon, and how to keep improving it each term.
The Numbers in Plain Words
Every number in the kit explained in plain words.
Your First Term at a Glance
Your first term on one page.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-Tutoring-Practice-Map.pdf: your first hour, brand it in five minutes, your first week, the whole job on one page and the 30/60/90-day plan
Workbooks
- Tutoring-Practice-Workbook.xlsx: 15 sheets driven by one Settings sheet: student register by code, weekly schedule and capacity, session log, package credits, invoices with overdue days, expenses, progress tracker, enquiries and referral sources, weekly capacity, monthly P&L with effective hourly rate, and two dashboards with charts
- Tutoring-Rate-and-Package-Calculator.xlsx: 8 sheets: revenue needed, rate floor, what each session type really earns, packages and discounts, weekly mix scenarios and a market check
Fillable PDF forms
- Enquiry-and-Intake-Form.pdf: enquiry call notes and the family intake form with consent ticks
- Diagnostic-Session-and-Tutoring-Plan-Form.pdf: diagnostic record, agreed goals with success criteria and a one-term plan
- Session-Notes-Sheet.pdf: five-step session plan and notes, plus a ten-session log
- Termly-Progress-Report-Form.pdf: goals, progress, strengths, habits and a recommendation for next term
- Safeguarding-and-Boundaries-Self-Check.pdf: checks, contacts, boundaries, student data and a concern record form
Word templates (brand-ready)
- Terms-Policies-and-Consent-Templates.docx: terms and policies, privacy notice, online-session rules and a photo and recording consent form
- Family-Welcome-Pack-Invoice-and-Report-Letter.docx: welcome pack, invoice template and end-of-term report letter
- Tutoring-Message-Library-and-Listing-Copy.docx: 45 messages from first enquiry to ending kindly, plus website and listing copy with no outcome claims
- Worked-Example-Pack-First-Term.docx: a maths and science tutor's first term with every main tool filled in
- AI-Prompt-Pack-for-Tutors.docx: 27 prompts by step of the job, with what to paste in and what to check
Cheat sheets
- Pricing-Model-Decision-Card-and-Tutor-Mistakes.pdf: if-this-then-that rules for pricing, policies and families, and 13 costly mistakes
- Numbers-That-Matter-Tutoring-KPI-Card.pdf: 12 numbers with exact formulas, where they live and what to do if they move
- Tutoring-Rules-by-Country-Oct-2026.pdf: background checks, tax registration, safeguarding duties, data protection and school staff tutoring rules for the UK, US, India, Australia, Singapore, the UAE and Canada
Print pack
- Tutor-Print-Pack.pdf: 5 pages: session-structure card, tutor boundaries card, 'if a child tells you' card, online-session rules poster and Friday admin board
Calendar and import
- Tutoring-Term-and-Admin-Calendar.ics: 30 events for one term, from set-up to the end-of-term review
- Tutoring-Practice-Task-Board.csv: 52 tasks for Trello, Asana, Notion, Planner or Jira
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to work out your rate floor and the effective hourly rate of every session type you offer.
- You will be able to choose between hourly, package and monthly pricing for each family on purpose.
- You will be able to send branded terms, a privacy notice, online-session rules and a consent form before every first session.
- You will be able to run a diagnostic session and agree goals and a one-term plan with the student and parent.
- You will be able to plan and log every session in five steps and track progress with reusable checkpoints.
- You will be able to write termly reports that describe progress honestly without predicting grades.
- You will be able to keep safeguarding boundaries in person and online and know exactly what to do with a concern.
- You will be able to keep the books weekly, chase late payments politely and set a capacity you can sustain.
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Small Business Operating Decision Assessment for Shop, Service and Studio Owners
Take the assessment →AssessAll assessmentStudy Skills & Learning Strategies
Take the assessment →AssessAll assessmentPricing & Discount Discipline
Take the assessment →JobularySet goals you actually reach with the WOOP method (Jobulary)
Make it a growth plan →A taste of Chapter 5
The diagnostic is the most useful hour in tutoring. Its job is to find out what the student can already do, where it breaks down and how they work. 1. Prepare a short task set of fifteen to twenty items from easy to harder, grouped by skill, from the student's curriculum. You will reuse the same items at each checkpoint, so the comparison is fair. 2. Start with five minutes of conversation: what feels hard, what feels fine, what they enjoy. 3. Work through the tasks easiest first, and stop before frustration. Watch how they work as much as what they get right: do they read the whole question, recall facts quickly, explain their method, check, rush, give up? 4. Name gaps as steps, not topics. "Collecting the unknown on one side" is useful. "Algebra" is not. 5. Feed back strengths first, then two or three gaps and how you will work on them.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Pricing | A rate copied from a listing site | A calculator that finds your rate floor and the effective hourly rate of each session type |
| Policies | A paragraph on a website, or nothing | Brand-ready terms, privacy notice, online rules and consent form, matched to your Settings |
| Records | A blank tracker with no formulas | A 15-sheet workbook with session log, packages, invoices, progress and dashboards |
| Teaching | Tips on being a good tutor | A diagnostic, goal setting and a five-step session grounded in published research |
| Safeguarding | Rarely mentioned | A self-check, boundaries card, disclosure steps and a dated country sheet |
| Words | Write every message from scratch | 45 messages, from first enquiry to ending kindly |
Made for you if…
- Private tutors working alone or with up to two partners, in person or online
- Classroom teachers who tutor in the evenings or at weekends
- New and early-career teachers building a small tutoring practice
- Heads of department and form tutors who are often asked whether they tutor
- Language, music and admissions-test tutors who want a proper system
- Tutors anywhere: India, UK, US, Canada, Australia, GCC, Singapore, Philippines, Africa and Europe
Probably not for you if…
- Owners of a premises-based tuition centre with staff and batches (see The Tuition and Coaching Centre Operations Manual)
- Parents home-educating their own children (see The Homeschool Year System)
- Anyone looking for guaranteed grades or exam results: no tutor can promise those
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Your practice, organised from the first enquiry
Open the calculator and type your first number, then let Settings carry it through every sheet. Whether you begin with prices tonight or terms tomorrow, you will be running your practice from one system within the hour.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
No ratings yet. Only people who have bought this kit can rate it - every buyer gets a one-click rating link a couple of days after their purchase.
The Bodhih family, when you are ready for more
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Run a full school year in your classroom with a system.
The Unit and Lesson Planning Studio
Plan units and lessons that build on each other.
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Assess fairly and report clearly.
AssessAll
250+ AI-graded assessments to measure skills and earn verified credentials.
Jobulary
Individual development plans that start from evidence and stay yours.
Bodhih Training
Run this topic as a live workshop for your team, in person or online.
Pewple
Book a vetted coach for career, leadership or communication. Pay per session.
Bodhih.org pathways
Certification pathways in Applied AI, Workplace English and management.
The Tutoring Business Kit: FAQs
Read the free guideAlready bought? Resend my linkHow much should I charge for tutoring?
Work out what you need per year, then divide by all the hours tutoring takes, not just the hours you teach. The calculator shows your rate floor per teaching hour and the effective hourly rate each session type earns once preparation and travel are counted. Check comparable local and online rates to understand how families will compare you, but price from your own numbers.
Can I use this with my staff, team or fellow tutors?
Yes, within your own tutoring business under the personal licence: you and up to two partners can use the tools for your own students. For a company, an agency or several sites, ask about a company or multi-site licence at solutions@bodhih.com.
Does it work in my country?
The method is universal: pricing, policies, diagnostics, sessions, reports, safeguarding habits and the books work anywhere, in any currency. The dated country sheet covers the UK, US, India, Australia, Singapore, the UAE and Canada. Background checks, safeguarding duties, data and tax rules differ and change, so check them locally.
Is this legal, tax or safeguarding advice?
No. The kit is educational. Templates are plain-words starting points for a lawyer to check, money tools are planning aids for your accountant, and safeguarding guidance never replaces local law, official guidance or your school's safeguarding lead. It makes no promise of income, students, grades or results.
I teach in a school. Can I tutor privately?
Many schools and boards restrict private tutoring by their teachers, especially of their own pupils, and some forbid it entirely. Check your school's policy in writing before you start. The kit shows how to keep your tutoring separate from school time, systems and contacts.
Does it cover online tutoring?
Yes. It covers platform and whiteboard set-up, links sent to parents, recording only with written consent, online-session rules for students and parents, and what to do if something inappropriate happens on screen.
Do I need a background check to tutor?
In many places you do, or families will expect one. The checks differ by country (DBS in the UK, police verification in India, Working With Children Checks in Australia, vulnerable sector checks in Canada). The dated country sheet has verified notes; your local screening body has the final word.
How do I measure my starting point before I begin?
Measure your starting point with three AssessAll assessments on assessall.com: the Small Business Operating Decision Assessment for Shop, Service and Studio Owners, Pricing and Discount Discipline, and Study Skills and Learning Strategies, which helps you think about the study habits you will teach.
How do I turn this into a development plan for myself?
Set two or three goals for your practice this term, such as a rate review or a first small group, and plan them with the WOOP method explained on Jobulary (jobulary.com), which helps you set goals you actually reach.
Can I edit the templates and spreadsheets?
Yes. Every Word file uses [PLACEHOLDERS] and a header line for your business name, logo and contact details, and the workbooks open in Excel, Google Sheets or LibreOffice. Sample rows are clearly marked so you can delete them.
How much does The Tutoring Business Kit cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
