Run your personal training business with clear packages, steady renewals and calm admin
The Personal Trainer Business Kit from Bodhih Training gives gym-based, independent, mobile and online trainers the e-book, workbooks, forms, templates and print pack to run the business side, from the first enquiry to the renewal talk.
- A calculator that shows your rent break-even and what each package really earns per hour after rent
- A 16-sheet workbook that counts sessions used, flags expiring packages and tracks prime-time use
- A consultation script with 20 discovery questions, a brand-ready agreement pack and 54 client messages
- Onboarding, review, renewal and monthly business forms, plus a gym-floor print pack
The Personal Trainer Business Kit · Bodhih Pro Kits · 285 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do I run a personal training business?
Choose your model and niche, price every offer from your effective hourly rate after rent, run consultations as helpful conversations, put an agreement and the screening your certifying body directs in place before training, track sessions and expiry, renew at three sessions left and review your numbers weekly. The Personal Trainer Business Kit from Bodhih Training provides the tools.
Want the full free guide first? Read How to Price Personal Training Packages, With a Worked Example.
You already feel the problem. Here is what it is costing you.
A full diary that still pays unevenly
Single sessions paid on the day rise and fall with holidays and late cancellations. Without packages and validity dates, you cannot plan a month.
Packages you cannot keep track of
Sessions used live in your head or a notebook, expiry dates are vague, and renewal talks happen after the last session, if at all.
Consultations that feel like pitches
You talk too much, name a price and watch the person close up. Or you discount on the spot and regret it.
Rent you have never checked
Fixed rent, a per-session fee or a revenue share: one of them is costing you more than it should at your volume, and you do not know which.
Messages at midnight and split shifts every day
Online clients, booking changes and enquiries arrive at all hours, and the week has no edges.
Picture the next few weeks with the kit open beside you.
Picture the first Friday afternoon after you start. You open the workbook, and Settings already holds your prices, your rent, your prime-time hours and your cancellation rule. The sessions you logged this week have counted themselves against each client's package, and the Renewals sheet lists the two talks to book next week.
As you open the Clients sheet, you can see every package's sessions left and expiry date. Every client has a signed agreement and their screening done the way your certifying body directs. Your message hours are in the welcome pack, and the auto-reply says the same.
Next month, when a client has three sessions left, you have the renewal talk with the planner in your pocket, open with their goals and offer two options without a flicker of pressure. And when you check Rate View, you know what each hour of your time earns once the gym's rent is paid.
Whether you start with the rent calculator tonight or the agreement pack tomorrow morning, the files work together, and each arrives with sample rows from a worked quarter so you can see what good looks like before you type your own.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Personal Trainer Business Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: PT business map
Your first hour, brand it in five minutes, your first week, the whole job on one page with the file to open at each step, and the 30/60/90-day plan.
PT Business Workbook
16-sheet workbook driven by one Settings sheet: offers with an effective hourly rate check, leads and consultations, client register with sessions used, sessions left and expiry, session log, weekly schedule and prime-time use, weekly utilisation, renewals due, online coaching check-ins, income, expenses, a monthly review with retention and churn, and two dashboards with charts. SAMPLE rows from one quarter.
Package Pricing and Gym Rent Break-Even Calculator
6-sheet calculator: break-even sessions under fixed, per-session and revenue-share rent, the three rent models side by side at 8 to 30 sessions a week, and a package builder that checks each package's effective hourly rate after rent against your target.
Consultation Notes Form
Your notes from the sales consultation: what the person wants in their own words, practical preferences, the options you presented and the agreed next step. Admin and goals only: health screening happens on the official form your certifying body directs.
Client Onboarding Checklist
Everything that must be in place before a new client's first paid session: agreement and terms, screening completed and stored as your certifying body directs, emergency contact, goals record, booking rules, payment and privacy. One per client.
Session Booking and Cancellation Record
A one-page-per-client booking card: package, sessions used and left, every session with its status, and a record of each cancellation or reschedule with the notice given and how your policy was applied.
Six-Week Client Review and Renewal Planner
Part 1 is the six-week client review (goals in their words, experience, attendance and admin, not programming). Part 2 plans the renewal conversation: sessions left, expiry, options and the exact words to open with.
Monthly Business Review Form
A one-hour monthly review of the numbers that matter: income, rent, profit and set-aside, sessions, utilisation and prime time, leads and conversion, renewals, retention and churn, your energy and one decision for next month.
Client Agreement, Welcome Pack and Letters
Brand-ready client agreement and terms (a discussion sheet for your lawyer), one-page cancellation and booking policy, plain-words privacy notice, photo, testimonial and marketing consent form, welcome pack and four ready-to-send letters.
PT Message Library
54 ready-to-adapt messages from first enquiry to ending well: consultation booking and follow-up, onboarding, reminders, late cancels and no-shows, check-ins, renewals, payments, referral and testimonial requests with consent wording, pauses, cancellations and message boundaries.
Consultation Script and Honest Claims Checklist
The sales consultation as a helpful conversation in seven steps, 20 discovery questions, scripts for price questions without pressure, and an honest-claims and social proof checklist with a consent record.
Worked Example Pack: from Single Sessions to Packages in One Quarter
A self-employed gym-based trainer moves from pay-as-you-go sessions to packages over one quarter: pricing and rent decisions, a consultation, onboarding, schedule and prime time, a renewal, and the quarter's numbers, all filled in (fictional composite).
AI Prompt Pack for Personal Trainers
28 tool-agnostic prompts grouped by step of the business: offers and pricing, consultations, onboarding admin, scheduling, renewals and retention, online check-ins, honest marketing, money and your own development. Each with what to paste in and what to check.
Package-or-Session Decision Card and PT Mistakes
If-this-then-that rules for single sessions or packages, rent models, formats, renewals and policies, plus the mistakes that cost personal trainers the most time, money and trust.
Numbers That Matter: PT business KPI card
The 13 numbers a personal training business runs on: definition, exact formula, where each lives in the workbook and what to do if it moves.
Personal trainer rules by country (October 2026)
Certification and registers, insurance, first aid, screening forms, advertising and testimonial rules, and client data: what to check everywhere, and verified notes for the UK, US, Canada, Australia, India and the UAE. Dated October 2026.
PT gym-floor print pack
5 pages to print and laminate: gym-floor consultation card, session-day checklist, renewal conversation card, a brand-ready booking and cancellation rules poster for clients, and the Friday business hour board.
30-day launch and weekly business calendar
34 events: a 30-day set-up plan, then a weekly Friday business hour, monthly reviews and a quarterly review to day 91.
PT business task board (CSV)
30 set-up and review tasks with stage, owner, due day and the file to open, ready to import into Trello, Asana, Notion, Planner or Jira.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 59 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, GoodNotes, Google Calendar, Outlook, Apple Calendar, Trello, Asana, Notion
- Best for
- Gym-based, independent, mobile and online personal trainers and small PT studios
Your Business Model and Your Niche
Know which of six business models you are in and where its risk sits, choose a niche you can serve within your scope, and set honest bookable hours.
Pricing Sessions, Packages, Monthly Coaching and Small Groups
Find your rent break-even, set a target effective hourly rate after rent, and check every session, package, monthly plan and group against it.
The Consultation as a Helpful Conversation
Run the consultation as a helpful conversation: mostly listening, an accurate reflection, two or three written options and no pressure.
Onboarding Admin: Agreement, Screening, Goals and Booking Rules
Put the agreement, screening as your certifying body directs, an emergency contact and booking rules in place before anyone trains.
Scheduling, Prime Time and Utilisation
Treat prime time as a scarce resource, log every session with its status and read utilisation every Friday.
Sessions Used, Package Expiry and the Renewal Conversation
Track sessions used and expiry automatically, start the renewal talk at three sessions left and confirm every pause in writing.
Retention, Check-ins and Online Coaching Operations
Keep clients with small habits done on time, and run online coaching on a rhythm with clear message boundaries.
Working Inside a Gym, Small Groups and Honest Social Proof
Choose a rent model by your volume, keep good floor etiquette, grow with small groups, and collect referrals and testimonials honestly.
Records, Data, Insurance, Money and Your Own Energy
Keep admin, health and money records separately, check insurance and CPD, set money aside monthly and protect your own energy.
AI in Your PT Business, With You Checking Every Word
Use AI for drafts and admin, keep client data out of public tools and never let it programme training without your judgement.
The Friday Business Hour
The whole business in one calm hour every Friday.
The Numbers in Plain Words
Every number in the kit explained in plain words.
Your First Quarter at a Glance
Your first quarter on one page.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-PT-Business-Map.pdf: your first hour, brand it in five minutes, your first week, the whole job on one page and the 30/60/90-day plan
Workbooks
- PT-Business-Workbook.xlsx: 16 sheets driven by one Settings sheet: offers with an effective hourly rate check, leads and consultations, client register with sessions used, sessions left and expiry, session log, weekly schedule and prime time, weekly utilisation, renewals due, online coaching check-ins, income, expenses, monthly review with retention and churn, and two dashboards with charts
- PT-Package-Pricing-and-Gym-Rent-Break-Even-Calculator.xlsx: 6 sheets: break-even sessions under fixed, per-session and revenue-share rent, the rent models side by side, and a package builder with an effective hourly rate check
Fillable PDF forms
- Consultation-Notes-Form.pdf: goals and preferences in the client's words, options presented and the next step (admin only)
- Client-Onboarding-Checklist.pdf: agreement, screening completed and stored as your certifying body directs, emergency contact, booking rules
- Session-Booking-and-Cancellation-Record.pdf: sessions used and left, and a cancellation and exceptions log
- Six-Week-Review-and-Renewal-Planner.pdf: the six-week client review (experience and admin, not programming) and the renewal conversation planner
- Monthly-Business-Review-Form.pdf: the numbers, money housekeeping, energy and one decision
Word templates (brand-ready)
- Client-Agreement-Welcome-Pack-and-Letters.docx: client agreement and terms (a discussion sheet for your lawyer), cancellation and booking policy, privacy notice, photo and testimonial consent form, welcome pack and four letters
- PT-Message-Library.docx: 54 messages from first enquiry to ending well, including referral and testimonial requests with consent wording
- Consultation-Script-and-Honest-Claims-Checklist.docx: the seven-step consultation, 20 discovery questions, price scripts without pressure, and an honest-claims checklist with a consent record
- Worked-Example-Pack-Sessions-to-Packages.docx: a gym-based trainer moves from single sessions to packages over one quarter, every main tool filled in
- AI-Prompt-Pack-for-Personal-Trainers.docx: 28 prompts by step of the business, with what to paste in and what to check
Cheat sheets
- Package-or-Session-Decision-Card-and-PT-Mistakes.pdf: if-this-then-that rules for packages, rent, renewals and policies, and 13 costly mistakes
- Numbers-That-Matter-PT-KPI-Card.pdf: 13 numbers with exact formulas, where they live and what to do if they move
- PT-Rules-by-Country-Oct-2026.pdf: certification and registers, insurance, screening forms, advertising and testimonial rules and client data, with notes for the UK, US, Canada, Australia, India and the UAE
Print pack
- PT-Gym-Floor-Print-Pack.pdf: 5 pages: gym-floor consultation card, session-day checklist, renewal conversation card, brand-ready booking rules poster and the Friday business hour board
Calendar and import
- PT-30-Day-Launch-and-Weekly-Business-Calendar.ics: 34 events from set-up to the day-91 review
- PT-Business-Task-Board.csv: 30 tasks for Trello, Asana, Notion, Planner or Jira
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to work out your rent break-even and the effective hourly rate of every offer after rent.
- You will be able to choose between single sessions, packages, monthly plans, semi-private and small groups on purpose.
- You will be able to run a consultation that is mostly listening and ends with a clear, pressure-free choice.
- You will be able to onboard every client with an agreement, the screening your certifying body directs and clear booking rules.
- You will be able to see sessions used, sessions left and expiry for every client, and start renewal talks on time.
- You will be able to read prime-time use and utilisation, and decide where your week has room.
- You will be able to run online check-ins on a rhythm with message boundaries you keep.
- You will be able to use AI for drafts and admin while keeping client data safe and every decision yours.
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Discovery & Questioning Skill
Take the assessment →AssessAll assessmentCoaching & Developing Others
Take the assessment →AssessAll assessmentSales Drive & Resilience Profile
Take the assessment →JobularySet goals you actually reach with the WOOP method (Jobulary)
Make it a growth plan →A taste of Chapter 3
The consultation does not end when the person leaves. Log the outcome on the Leads sheet the same day: source, offer presented, outcome and a follow-up date if there is one. If they did not decide, send the options in writing that evening (message 7), so they can show a partner or think it over without relying on memory. Then follow up once, on the day you agreed, and let it rest. A second and third chase rarely changes a decision and often changes how people talk about you. Once a month, read the Lead Sources sheet. It shows, for each source, how many leads came in, how many consultations happened, how many joined and how many of those clients are still active. A source that brings many enquiries and few lasting clients is worth less than one that brings a few people who stay for a year. Put your effort where the clients stay.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Pricing | A price copied from another trainer | A rent break-even and an effective hourly rate check on every offer |
| Packages | Sessions counted in your head | Sessions used, left and expiry calculated from the session log |
| Consultation | A pitch and a discount | A seven-step script with 20 discovery questions and price answers without pressure |
| Paperwork | A downloaded contract nobody reads | A plain-words agreement for your lawyer, privacy notice, consent form and welcome pack |
| Renewals | After the last session, if at all | Flagged at three sessions left, with a planner and the words to open |
| Online coaching | Messages at all hours | A check-in rhythm, overdue flags and written boundaries |
| Country rules | Guesswork | A dated sheet with what to check and who to ask |
Made for you if…
- Self-employed personal trainers renting space in a gym
- Trainers employed by a gym who want to understand their numbers and clients
- Independent studio owners with one to three trainers
- Mobile trainers who coach in clients' homes and parks
- Online and hybrid coaches who want a check-in rhythm and boundaries
- Trainers anywhere: India, UK, US, Canada, Australia, GCC, Singapore, Philippines, Africa and Europe
Probably not for you if…
- Anyone looking for exercise programmes, injury guidance or nutrition plans: this kit is business and admin only
- Class-based yoga and Pilates studios (see The Yoga and Pilates Studio Manager)
- Anyone wanting guaranteed income or client results: no kit can promise those
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Your first hour starts with one number
Open the calculator and type your rent, and the rest of the business starts to make sense from there. Whether you begin with your prices tonight or your agreement pack this weekend, the whole kit is ready when you are.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
No ratings yet. Only people who have bought this kit can rate it - every buyer gets a one-click rating link a couple of days after their purchase.
The Bodhih family, when you are ready for more
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AssessAll
250+ AI-graded assessments to measure skills and earn verified credentials.
Jobulary
Individual development plans that start from evidence and stay yours.
Bodhih Training
Run this topic as a live workshop for your team, in person or online.
Pewple
Book a vetted coach for career, leadership or communication. Pay per session.
Bodhih.org pathways
Certification pathways in Applied AI, Workplace English and management.
The Personal Trainer Business Kit: FAQs
Read the free guideAlready bought? Resend my linkDoes this kit include exercise programmes or health guidance?
No. It is business and client-care admin only: pricing, consultations, onboarding paperwork, scheduling, renewals, retention, records and money. Exercise programming is your professional job. Health screening and referral follow your certifying body, your insurer and local rules; the kit holds the admin around them and never says what is safe for anyone.
How should I price personal training packages?
Start from your rent break-even and a target effective hourly rate after rent, then check each package against it, counting admin minutes and rent per session. Give discounts only where they buy predictability, and give every package a validity date. The calculator and the Offers sheet do the arithmetic.
Should I pay my gym fixed rent, a per-session fee or a revenue share?
It depends on your volume. Fixed rent is usually cheaper once you deliver more sessions than the crossover point and riskier below it. The Rent Models sheet shows profit under each model from 8 to 30 sessions a week. Have a lawyer read the rent agreement itself.
Is the client agreement legally valid?
It is a plain-words discussion sheet, not a contract. Consumer and contract law differ by country, so ask a lawyer to review and formalise it, and check your insurer's requirements for client paperwork.
Can I use this with my staff (or team, other trainers)?
Yes, within your own business under the personal licence: you and the trainers who work in your studio can use the files with your own clients. Company and multi-site licences are available from solutions@bodhih.com.
Does it work in my country?
The method is universal and the workbooks work in any currency. The dated sheet covers certification, insurance, advertising and data points for the UK, US, Canada, Australia, India and the UAE as checked in October 2026. Laws change and differ locally, so check with your certifying body, insurer, accountant and lawyer.
How do I get more personal training renewals?
Start the renewal talk at three sessions left or two weeks before expiry, open with the client's goals, offer two options and confirm the decision in writing. Reviews every six weeks make the talk natural. The Renewals sheet tells you who is due each week.
Can I use AI with this kit?
Yes, for drafts and admin. The prompt pack has 28 tool-agnostic prompts. Keep client names and health information out of public tools, never let AI programme training for a client without your professional judgement, and read every message before it is sent.
How can I measure my starting point?
Measure your starting point with AssessAll's Discovery & Questioning Skill assessment (the heart of a good consultation), Coaching & Developing Others and the Sales Drive & Resilience Profile at assessall.com. Use the results to choose which chapter to practise first.
How do I turn this into a development plan?
Turn it into a development plan with Jobulary: its guide to the WOOP method for professional goals helps you set a goal, picture the obstacle and plan around it, for example 'run every consultation with two thirds listening by the end of next month'.
How much does The Personal Trainer Business Kit cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
