Run a long tabletop campaign that starts well, stays fun and reaches the finale
A complete game master's kit for any system: session zero, safety tools, arcs, prep, scheduling and the log, with a workbook that does the counting for you.
- An 18-sheet Campaign Manager Workbook: players, characters, schedule, quests, NPCs, encounters, prep, costs and a traffic-light dashboard
- 5 fillable PDF forms for session zero, private safety cards, arc planning, session prep and recaps
- 35 messages, 6 ready-to-send letters and handouts, a one-page table charter and 12 world-building templates
- A 7-page print pack for the table: GM screen insert, signal cards, spotlight tally, NPC tents, quest board and timeline
The Tabletop Campaign Manager · Bodhih Pro Kits · 308 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do you run a long tabletop RPG campaign without it fizzling out?
Agree the game at a session zero, write a one-page charter, plan arcs rather than plots, link every character's goal to a quest, schedule with a quorum and reserve dates, prep clues not scenes, and review at each arc end. The Tabletop Campaign Manager from Bodhih Training gives you the forms, workbook and scripts for each step.
Want the full free guide first? Read How to run a long tabletop RPG campaign without it fizzling out.
You already feel the problem. Here is what it is costing you.
The campaign that quietly stops
A cancelled week becomes a missed month and nobody wants to be the one to ask. A quorum rule, reserve dates and a campaign clock that shows your real finale date keep the game on the calendar.
One player's story every week
The loudest player gets the scenes and the quiet one watches. A spotlight tally and a linked quest for every character make the gap visible so you can fix it kindly.
Prep that eats your week
Scripted scenes the players never visit. A ninety-minute prep sheet built on a strong start and secrets and clues puts your time where the table will use it.
Threads you forget
NPCs with no voice, quests that went cold, a promise made in session four. Registers with last-seen and last-touched numbers flag what needs bringing back.
Picture the next few weeks with the kit open beside you.
Picture Thursday evening before a session. Instead of scrolling two hundred group messages, you open the dashboard and see it in one glance: five players confirmed, one recap still to send, one quest gone quiet for six sessions. You know what to prep before the kettle boils.
As you fill in the prep sheet, the strong start writes itself around the quiet player's thread, the encounter pressure check tells you the fight you planned is far harder than you meant, and the whole thing takes ninety minutes instead of a ruined weekend.
On Saturday the signal cards sit by the dice, the online player starts at the right local time even in clock-change week, and the stars and wishes cards come out in the last ten minutes. On Sunday you log the session in fifteen minutes and send the recap.
Whether you start with the session zero form tonight or the workbook tomorrow, each piece makes the next one easier, and the finale you planned stays on the calendar.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Tabletop Campaign Manager (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: the campaign map
The whole job in ten steps with the file to open at each, your first hour, the five-minute brand step, your first week and a 30/60/90 day plan.
Campaign Manager Workbook
18-sheet GM's binder for one long campaign in any system: players with local start times, character tracker with spotlight balance, schedule and availability poll, session log, arc planner, quests, NPCs, locations, encounter pressure worksheet, prep log, house rules, shared costs, a campaign clock and a traffic-light dashboard.
Session zero and table charter
Three-page fillable agenda for session zero: the pitch, tone and content, safety tools chosen, schedule and quorum, table habits, then the charter everyone signs off.
Player preferences and safety card
Two-page private card each player fills in before session zero: what they enjoy, lines and veils, how they like to signal, access needs, and a mid-campaign update box.
Campaign arc planner
Three-page planner for a long campaign: the spine, three to five arcs with central questions, factions and their clocks, and each character's thread placed in an arc.
Session prep sheet
Two-page prep sheet for one session in 60 to 90 minutes: recap, strong start, scenes, secrets and clues, NPCs, locations, encounter pressure check, a spotlight plan and a tally box for the table.
Session recap and feedback
Two-page form: a GM recap page to fill in within a day (what happened, threads touched, spotlight, safety, cliffhanger) and a player feedback page with stars and wishes and an end-of-arc check.
Campaign message and email library
35 ready-to-adapt messages: invitations, scheduling and quorum, recaps, hard moments said kindly, money and venues, and endings.
Table charter and house rules
A one-page table charter to adopt after session zero, a house rules log, and the GM's and players' promises.
Campaign letters and handouts pack
6 ready-to-send documents: invitation and pitch, new-player welcome pack, mid-campaign check-in, session recap template, in-world handout templates and the campaign epilogue.
World-building templates
12 templates for an original world in any genre: the world on one page, region, settlement, faction with a clock, NPC card, location card, history timeline, culture, wonders, adventure site, handouts and an originality check.
Worked example pack: Leo's 30-session campaign
The main forms filled in for one composite campaign: session zero and charter, arc plan, character threads, a session prep sheet, encounter pressure checks, a recap after a safety signal, the campaign clock and an end-of-arc review.
AI prompt pack for game masters
26 tool-agnostic prompts grouped by step of the campaign, each with what to paste in and what to check before you use the answer, plus the human review, privacy and originality rules.
Numbers that matter: campaign KPI card
Fourteen numbers a long campaign runs on: plain words, exact formula, where each lives in the workbook and what to do if it moves.
Campaign decision card and mistakes to avoid
Fifteen 'if this, do this' rows for safety signals, quorum, absences, rules arguments, spotlight, stale threads, hard fights, clock changes and endings, the never list, and twenty mistakes that end long campaigns with what to do instead.
Campaign rules, licences and sources (correct at November 2026)
Dated orientation on safety-tool credits, copyright and open licences, clock-change dates, player privacy, recording, paid games, young players and venues, with official sources.
Game table print pack
7 printable pages for the table: a GM screen insert, table signal cards (in person and for the camera), a spotlight tally, NPC name tents, a quest board poster, a 30-session campaign timeline and stars and wishes cards.
Campaign session calendar
130 events for a 30-session fortnightly campaign: set-up week, session zero, then for every session a prep block, a reminder, the session itself and a log-and-recap slot, plus an arc review every ten sessions. Shift the start date to yours.
Campaign task board
32 tasks from set-up to the finale, ready to import into Trello, Asana, Notion, Planner or Jira.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 65 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, GoodNotes, Google Calendar, Outlook, Apple Calendar, Trello, Notion
- Best for
- Game masters running a campaign of ten sessions or more, in person, online or hybrid
Session Zero and the Table Charter
Run a three-hour session zero and turn it into a one-page table charter and a house rules log.
Safety Tools That Get Used
Choose, credit and actually use safety tools before, during and after every session.
The Campaign Arc Plan
Plan a spine, three to five arcs with central questions, faction clocks and a two-session short ending.
Building a World You Can Run
Build an original world one page at a time and keep every NPC and place in a register.
Characters, Threads and the Spotlight
Link every character's goal to a quest, tally the spotlight and read the balance kindly.
Scheduling Real Lives
Schedule real lives with a quorum, an availability poll, time zones and a campaign clock.
Session Prep in Ninety Minutes
Prep in about ninety minutes with a strong start, secrets and clues and an encounter pressure check.
At the Table and After
Run the table with signals and spotlight, then log, recap and settle shared costs.
Review, AI and Ending Well
Review each arc with the dashboard, use AI safely, and end the campaign properly.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-Campaign-Map.pdf: the whole job in ten steps, your first hour, the brand-it-in-five-minutes box, your first week and a 30/60/90 day plan
Workbook
- Campaign-Manager-Workbook.xlsx: 18 sheets including Settings, Players with local start times, Characters with spotlight balance, Schedule, Availability poll, Session Log, Spotlight, Arc Plan, Quests, NPCs, Locations, Encounter pressure worksheet, Prep Log, Budget, House Rules, Campaign Clock and a Dashboard with three charts and traffic lights
Forms
- Session-Zero-and-Table-Charter.pdf: Session zero and table charter (3 pages)
- Player-Preferences-and-Safety-Card.pdf: Player preferences and safety card (2 pages)
- Campaign-Arc-Planner.pdf: Campaign arc planner (3 pages)
- Session-Prep-Sheet.pdf: Session prep sheet (2 pages)
- Session-Recap-and-Feedback.pdf: Session recap and feedback (2 pages)
Word templates
- Campaign-Message-and-Email-Library.docx: 35 messages from the first invitation to the finale
- Campaign-Letters-and-Handouts-Pack.docx: 6 ready-to-send documents including invitation, welcome pack, check-in, recap, in-world handouts and epilogue
- Table-Charter-and-House-Rules.docx: a one-page table charter, a house rules log and the GM's and players' promises
- World-Building-Templates.docx: 12 templates for an original world in any genre
- Worked-Example-Pack-Leos-Campaign.docx: the main forms filled in for one composite 30-session campaign
- AI-Prompt-Pack-for-Game-Masters.docx: 26 tool-agnostic prompts with the human review, privacy and originality rules
Cheat sheets
- Numbers-That-Matter-Campaign-KPI-Card.pdf: 14 numbers with exact formulas
- Campaign-Decision-Card-and-Mistakes-to-Avoid.pdf: 15 if-this-do-this rows and 20 mistakes with fixes
- Campaign-Rules-Licences-and-Sources-Correct-at-November-2026.pdf: safety-tool credits, copyright and licences, clock-change dates, privacy and young players, with official sources
Print pack
- Game-Table-Print-Pack.pdf: 7 pages: GM screen insert, table signal cards, spotlight tally, NPC name tents, quest board, campaign timeline, stars and wishes cards
Calendar and import
- Campaign-Session-Calendar.ics: 130 events for a 30-session fortnightly campaign
- Campaign-Task-Board.csv: 32 tasks for Trello, Asana, Notion, Planner or Jira
E-book
- The Tabletop Campaign Manager e-book: 9 chapters with 23 illustrations, charts and story strips following one composite campaign
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to run a session zero and write a one-page table charter your group agrees to
- You will be able to choose, credit and use safety tools that people trust
- You will be able to plan a campaign in arcs with central questions and a short ending in reserve
- You will be able to keep every character's thread and every NPC on the board
- You will be able to prep a session in about ninety minutes and sense-check any encounter in any system
- You will be able to schedule across time zones and see your real finale date
- You will be able to review each arc with a dashboard and a private check-in
- You will be able to end a campaign properly, even early
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Project & Delivery Leadership
Take the assessment →AssessAll assessmentEstimation & Forecast Calibration
Take the assessment →AssessAll assessmentCross-Cultural & Inclusive Leadership
Take the assessment →JobularySet goals you actually reach with the WOOP method (Jobulary)
Make it a growth plan →A taste of Chapter 7
Most prep that never reaches the table is prep of scenes: what will happen, in what order, with what dialogue. Players do not follow scenes. What does reach the table, whatever the players do, is the situation: who wants what, what is true, what changed since last time, and what the characters could discover. Two ideas from the game master Mike Shea, who writes the Sly Flourish site, are worth borrowing in your own words. Start strong: open the session with a scene already in motion. And prep secrets and clues, not scenes: a list of things the characters could find out, each of which could turn up in more than one place, so the clues go wherever the players go.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| System | Templates tied to one game's rules | Works with any system; reproduces no game's rules, setting or creatures |
| Safety | A line about the X-Card | Private cards, agreed signals, follow-up scripts and credits for each tool |
| Scheduling | A blank calendar | Quorum checks, an availability poll, local start times and a campaign clock |
| Prep | A single prep page | A prep sheet, prep log and an encounter pressure worksheet that learns from how fights felt |
| Spotlight | Not covered | A tally, per-session balance and flags for stale personal threads |
| Example | Empty fields | A full composite campaign in every sheet, form and chart |
Made for you if…
- Game masters planning a campaign of ten sessions or more in any system
- First-time GMs who want a proven structure around the story
- Experienced GMs whose campaigns tend to fade after a few months
- Hybrid and online tables with players in different time zones
- Club, library and shop organisers who run long games for groups
- Players who want to help their GM with scheduling, recaps and the log
Probably not for you if…
- Anyone looking for a game system, rules, monsters or a ready-made published setting: this kit works alongside the system you choose
- One-shot games where a single prep sheet is enough
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Your next session starts with one page
Open the Start-here map, type your campaign name on Settings and write your three-sentence pitch tonight. Whether you begin with the session zero form or the workbook, the rest of the kit is ready when you are.
Personal licence for the buyer's own use (and use with your own players and group where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
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The Tabletop Campaign Manager: FAQs
Read the free guideAlready bought? Resend my linkDoes it work with my game system?
Yes. The kit is system-agnostic and reproduces no game's rules, setting or creatures. It handles everything around the rules: session zero, safety, arcs, scheduling, prep, the log and the review. Use your system's own guidance for characters and combat.
What is a session zero and do I really need one?
A session zero is a meeting before play where the table agrees tone, content, safety tools, schedule and habits, and makes linked characters. For a long campaign it is the best hour you will spend, because mismatched expectations are far cheaper to fix before play than during it.
Which safety tools does the kit cover?
Lines and veils, the X-Card idea, verbal pause and script-change tools, the open door and stars and wishes, with credits to their creators and a pointer to the free TTRPG Safety Toolkit. The kit shows how to use them before, during and after a session, and how to follow up kindly.
How does the encounter pressure worksheet work without rules?
It compares how much the opposition can do each round with the party, weighted by your own threat estimate, the terrain and whether there is an exit. It is a planning check in general terms, not any game's balance rules, and you calibrate its bands from how fights felt at your table.
Can I use this with my group?
Yes. The personal licence covers your own campaigns and sharing the filled-in forms, charter and handouts with your own players. Clubs, shops and organisations running several tables can ask about group licences at solutions@bodhih.com.
Does it work in my country?
The method works anywhere and the workbook handles any currency and time zone. Copyright, privacy, recording, paid-game and safeguarding rules differ by country, so the dated sheet points to official sources for the UK, the US and others, and asks you to check your local rules.
How do I measure my starting point as an organiser?
Running a campaign uses planning and people skills. AssessAll's Project and Delivery Leadership, Estimation and Forecast Calibration and Cross-Cultural and Inclusive Leadership assessments are separate products that measure those skills at work if you want a baseline.
How do I turn the routine into a habit?
Pick one habit, such as the recap within two days, and make an if-then plan for it. Jobulary's guide to the WOOP method shows how to turn a goal like that into a plan you actually follow; the kit's calendar file puts the reminders in your diary.
Can I use AI to help me prep?
Yes, for drafting and sorting. The prompt pack has 26 tool-agnostic prompts. AI must not decide anything about a player's safety, a conflict or what content is right for your table, and you should never paste players' private details into an AI tool.
Is there a refund if it is not for me?
Digital kits are non-refundable once downloaded, except for corrupted files we cannot fix within three working days, duplicate charges or failed delivery. Please read the contents list above before you buy.
How much does The Tabletop Campaign Manager cost?
₹799 including 18% GST for buyers in India, or $24 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
