Plan and record a whole crop year, and see what each crop really left you
The Farm Records and Crop Planning Kit gives small and family farmers, farm managers and FPO, FBO and cooperative staff every file for the crop year: fields, rotation, season plan, inputs, labour, water, soil, harvest, sales, prices, gross margin, cash and paperwork.
- A 20-sheet Farm Records and Crop Plan Workbook: field register, rotation planner with family checks, season plan, inputs and stock, diary, labour, water, harvest, sales, prices, soil tests, gross margin per crop and field, monthly cash and a traffic-light dashboard
- A 7-sheet Crop Budget and Breakeven Calculator with nine yield and price scenarios, crop comparison and cash timing
- 5 fillable PDF records (15 pages): field register and scouting walk, input purchase and application, harvest and delivery, scheme and loan paperwork, season review
- 32 messages and letters, 8 brand-ready templates, 27 AI prompts, a 6-page print pack and a worked example that follows one farm through the year
The Farm Records and Crop Planning Kit · Bodhih Pro Kits · 292 by Bodhih Training, trainers to 2,000+ companies since 2008.
What records should a small farm keep?
Keep a field register with measured areas, a rotation history by plant family, a season plan with one ID per crop per field per season, and records of inputs, labour, water, harvest, losses, sales and prices tagged with that ID. Then read each crop's gross margin. The Farm Records and Crop Planning Kit from Bodhih Training sets all of this up.
Want the full free guide first? Read How to Keep Farm Records and Work Out Each Crop's Gross Margin.
You already feel the problem. Here is what it is costing you.
You know what crops sold for, not what they cost
Sales arrive in big bundles; costs leak out in small amounts all year. Without a link between each cost and each crop, every crop seems to make money until someone asks for numbers.
The lender, buyer or scheme wants records you do not have
Field lists, areas, planting dates, yields, sales and a cash plan. Assembling them the night before a deadline from a box of receipts is slow and rarely convincing.
Losses and late payments stay invisible
Produce that rots, prices that slide in a glut and money still owed by buyers are hard to see without weighing, writing and following up.
Rotation drifts and the same mistakes repeat
The best plot gets the same family of crops season after season, and last year's lessons fade before the next planting.
Picture the next few weeks with the kit open beside you.
Imagine the evening after a long day in the fields. You write five lines in the diary by the door, tag each with a field and crop code, and close the book. On Sunday, as you type the week into the workbook, the dashboard turns one light amber: a buyer is a week late, and a reminder is already drafted in the message library.
When harvest comes, you weigh the losses as well as the good crop, and you notice them early enough to change something before the next pick. When prices slide, your own price history tells you which crop to hold and which to sell today.
And when the season ends, whether you open the Gross Margin sheet first or the season review form, you sit down with the family for one hour and see what each crop really left you per acre and per day of your own work. The decisions you make that day become next season's rotation and plan, written down with an owner and a date.
Picture walking into the bank or the FBO office with six printed pages: fields, gross margin by crop, monthly cash, next season's plan and the sales record. Then let the numbers do the talking.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Farm Records and Crop Planning Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: your farm records map
The whole crop year on one page: your first hour, your first week, the 30/60/90-day plan, which file to open at each step and how to brand the templates.
Farm Records and Crop Plan Workbook
20-sheet master workbook: settings, field register, rotation planner with family checks, season plan, inputs and stock, operations diary, labour, water, harvest, sales, price tracker, soil tests, overheads, scheme paperwork, gross margin per crop and field, monthly cash and a traffic-light dashboard with three charts.
Crop Budget and Breakeven Calculator
Seven-sheet pre-planting calculator: cost budget per area, nine yield and price scenarios with breakeven price and yield, a crop comparison ranked by margin per area and per family day, cash timing and a traffic-light dashboard.
Field register and scouting walk record
Three-page fillable form: field register with sketch notes, a weekly scouting walk record and a field problem log to take to your extension officer.
Input purchase and application record
Three-page fillable record: purchase and stock card, a crop protection and fertiliser application record with label, weather, PPE and safe-to-harvest fields, and a store and disposal checklist.
Harvest, delivery and sales record
Three-page fillable record: harvest tally by pick or load with losses, a delivery note for the buyer to sign, and a payment follow-up page.
Scheme, subsidy and loan paperwork checklist
Three-page fillable checklist: the documents most applications ask for, an application tracker, and a records pack for lenders, buyers and FBOs.
Season review and next-season plan
Three-page fillable review: results by enterprise against plan, what to keep, change and stop, and the decisions that become next season's plan.
Farm message and letter library
32 ready-to-adapt messages and letters for buyers, suppliers, workers, landlords, lenders, insurers, extension officers, neighbours and the family, each with when to use it.
Farm sales, labour and land templates
Eight brand-ready templates: delivery note, invoice, payment receipt, produce sale agreement, casual labour agreement, land rental note, one-page farm records and safety rules, and a season summary for lenders and FBOs.
Worked example pack: the Mensah family farm, crop year 2026
The kit's records and forms completed for one composite farm: Kofi and Ama Mensah's 12 acres near Techiman, Ghana, from field register to season review, with every number matching the workbook samples.
AI prompt pack for farm records
27 tool-agnostic prompts grouped by step of the crop year, each with what to paste in and what to check, plus the human review rule for labels, safety and money decisions.
Numbers that matter: farm KPI card
The 13 numbers a crop year runs on: plain-words meaning, the exact formula, where each lives in the workbook and what to do if it moves.
Rotation and crop decision card
If this, do that: rotation, planting, selling, storing, scouting and paperwork decisions on one card.
Farm records: 14 mistakes to avoid
The record-keeping mistakes that hide losses, mislead lenders and repeat bad seasons, and what to do instead.
Farm rules, schemes and records by country: correct at November 2026
Correct at November 2026. Check the official source and your adviser. Where record-keeping, pesticide and scheme rules live in selected countries, with what we could verify and what you must check.
Farm office and field print pack
Six printable pages for the farm office wall and the field: field map grid, daily field diary, harvest tally sheet, crop calendar wheel, spray-day safety poster and a who-to-call card.
90-day set-up and weekly records routine
28 calendar reminders: the first-week set-up, a weekly records hour, scouting walks, month closes, soil tests, a records pack and the 90-day review.
Farm records task board (import file)
30 tasks ready to import into Trello, Asana, Notion, Planner or a spreadsheet: set up, plan, record, money, paperwork, soil and water, review.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 65 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, any calendar app, Trello, Asana, Notion
- Best for
- Small and family farms, smallholders, farm managers, FPO, FBO and cooperative staff
The Farm That Runs on Memory
Why records matter on a small farm, the eight-step crop-year loop and the one idea that ties it together: the Enterprise ID.
Know Your Fields: The Register and the Map
Give every field a fixed ID, measure it once, record tenure, soil and water, and draw the map.
Rotation: Planning by Plant Family
Keep four seasons of history per field and let the Rotation sheet flag family repeats.
The Season Plan and the Enterprise ID
Turn each crop on each field in each season into an enterprise with an ID, area, expected yield, price and budget.
Inputs: Buy, Store, Apply, Record
Keep stock, cost and expiry for every input, and record every application the same day with the label as the only instruction.
Labour and the Daily Diary
One diary line per job, hired and family days logged by crop, and why family time changes how you rank crops.
Soil Tests and Water
Keep soil results exactly as reported with a retest reminder, and log pump hours, flow and rain.
Harvest, Sales and Prices
Weigh harvests and losses, record every sale and payment, and build your own market price history.
Gross Margin: What Each Crop Really Left You
Read output, variable costs and gross margin per area and per family day, then test next season with the calculator.
Paperwork, Lenders and AI Help
Track schemes and deadlines, build a records pack around monthly cash, and use AI to draft but never decide.
Kofi and Ama's Season Review
The worked example's full-year results and the keep, change and stop decisions that became the next plan.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-Farm-Records-Map: your first hour, first week, 30/60/90-day plan, which file for which job, and Brand it in five minutes
Workbooks
- Farm Records and Crop Plan Workbook (20 sheets): Settings, Fields, Crops, Rotation, Season Plan, Inputs, Diary, Labour, Water, Harvest, Sales, Prices, Soil Tests, Overheads, Schemes, Gross Margin, Monthly Cash, Lessons and a Dashboard with three charts and traffic lights
- Crop Budget and Breakeven Calculator (7 sheets): budget per area, nine scenarios, crop comparison, cash timing and dashboard
Fillable forms
- Field register and scouting walk record (3 pages)
- Input purchase and application record (3 pages)
- Harvest, delivery and sales record (3 pages)
- Scheme, subsidy and loan paperwork checklist (3 pages)
- Season review and next-season plan (3 pages)
Word templates
- Farm message and letter library: 32 messages for buyers, suppliers, workers, landlords, lenders, insurers, extension officers, neighbours and family
- Farm sales, labour and land templates: delivery note, invoice, receipt, produce sale agreement, casual labour agreement, land rental note, farm records and safety rules, season summary for lenders
- Worked example pack: the Mensah family farm, crop year 2026
- AI prompt pack for farm records: 27 prompts with what to paste in and what to check
Cheat sheets
- Numbers that matter: farm KPI card (13 numbers with exact formulas)
- Rotation and crop decision card
- Farm records: 14 mistakes to avoid
- Farm rules, schemes and records by country: correct at November 2026
Print pack
- Farm office and field print pack (6 pages): field map grid, daily field diary, harvest tally sheet, crop calendar wheel, spray-day safety poster, who-to-call cards
Calendar and import
- 90-day set-up and weekly records routine calendar (28 events)
- Farm records task board CSV (30 tasks) for Trello, Asana, Notion, Planner or a spreadsheet
E-book
- The Farm Records and Crop Planning Kit e-book: 9 chapters, conclusion and two appendices, with 19 illustrations, story strips and charts built from the workbook's sample numbers
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to register and map every field with a fixed ID and a measured area
- You will be able to plan rotation by plant family and see family repeats flagged automatically
- You will be able to give every crop on every field an Enterprise ID and a budget
- You will be able to record inputs, applications, labour, water, harvests, losses and sales against that ID
- You will be able to read each crop's gross margin per area and per family day, and its breakeven price
- You will be able to see your farm's monthly cash and the month you need credit
- You will be able to prepare a records pack for a lender, buyer, insurer or scheme
- You will be able to run a one-hour season review that becomes next season's plan
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Small Business Operating Decision Assessment for Shop, Service and Studio Owners
Take the assessment →AssessAll assessmentEstimation & Forecast Calibration
Take the assessment →AssessAll assessmentDemand and Inventory Planning Judgment for Supply Chain and Operations Teams
Take the assessment →JobularySet goals you actually reach with the WOOP method (Jobulary)
Make it a growth plan →A taste of Chapter 7
On 22 June 2026 the market queen in Techiman paid 7.00 cedis a kilogram for 1,400 kg of the Mensahs' tomatoes. Ama came home smiling. A week later the price was 5.00. On 7 July it was 3.20, and the shade shed behind the house smelled of tomatoes going soft faster than buyers came. On 17 July a roadside trader took 900 kg at 2.80. By the end of July they had picked 7,000 kg from two acres and thrown away 1,800 kg of it. Harvest is where a season's work turns into money, and where a surprising share of it leaks away. The leaks are of three kinds: produce lost after harvest, prices lower than they needed to be, and money owed but never collected. Records catch all three, but only if you weigh, write and follow up.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Method | A blank spreadsheet or exercise book | An eight-step crop-year method with an Enterprise ID on every record |
| Gross margin | Sales only, or one cost pile for the whole farm | Output, variable costs and gross margin per crop, field and season, per area and per family day |
| Rotation | Memory | Four seasons of history with automatic plant-family checks |
| Safety records | Spray rates copied from a neighbour | Application records built around the product label, with no dosing advice |
| Countries and currencies | One country's assumptions | Any currency, acres or hectares, and a dated sheet that points to each country's authority |
| Worked example | None | One composite farm followed through a full year, with every number matching the workbook |
Made for you if…
- Small and family farmers who want to know what each crop really earns
- Smallholders preparing records for a bank, buyer, insurer or scheme
- Farm managers running several fields or seasons for an owner
- FPO, FBO and cooperative staff helping members keep records
- Agri-entrepreneurs starting a crop business
- Extension and NGO staff looking for a simple, complete record system to share with farmers they support
Probably not for you if…
- Livestock-only farms: the kit is built around crops (animal records and medicines need your vet and a livestock system)
- Anyone looking for spray rates, fertiliser doses or agronomy prescriptions: the kit records decisions; labels and advisers make them
- Large estates that already run farm management software with accounting integration
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Your next crop year, on paper before it is in the ground
Open the workbook tonight and type your fields, or print the daily diary and start with tomorrow's jobs. Whether you begin with the Season Plan or the harvest tally, by the end of the season you will be reading your own farm's numbers.
Personal licence for the buyer's own use (and use with your own family, staff or farm team where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
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The Farm Records and Crop Planning Kit: FAQs
Read the free guideAlready bought? Resend my linkWhat records should a small farmer keep?
At minimum: a field register with measured areas, a rotation history, a season plan, and records of inputs, applications, labour, harvest, losses, sales and payments, each tagged with the crop and field. The kit's workbook holds all of these and adds them up into a gross margin per crop.
How do I calculate gross margin per acre or hectare?
Add the value of everything the crop produced (sales plus crop kept, valued at a fair price), subtract the variable costs you can allocate to that crop, and divide by its area. The Gross Margin sheet does this automatically from your diary, labour, water, harvest and sales records.
Does it work in my country?
The method works anywhere crops are grown: you set the currency, acres or hectares and your own seasons. Laws and schemes differ, so the dated sheet points to the authorities in selected countries, correct at November 2026. Always check local rules with the official source and your adviser.
Can I use this with my staff, family or FPO members?
Yes, within your own farm or organisation under the personal licence: share printed pages and use the files with the people who work with you. For use across many farms, an FPO, cooperative or company, ask about team and company licences at solutions@bodhih.com.
Does the kit tell me what to spray or how much fertiliser to use?
No. Rates, intervals and safety rules come from the product label, your extension officer or agronomist and your national regulator. The kit helps you record what you did, the same day, including the safe-to-harvest date you took from the label.
Is this financial, legal or agronomic advice?
No. It is educational and practical: a record system and planning tools. Templates are starting points to be checked by a lawyer or adviser. Check your accountant, extension service and local law before you act.
I have no spreadsheet skills. Can I still use it?
Yes. You type in white cells only; grey cells calculate. Every sheet has sample rows to copy, and the paper forms and print pack work on their own if you prefer to type up once a week or not at all.
Will it help me get a loan or a scheme?
It cannot promise any decision. It helps you prepare the records lenders, buyers and schemes usually ask for: field list, gross margin by crop, monthly cash, next season's plan and sales history, plus a cover note and a paperwork checklist.
How can I measure my starting point in planning and estimating?
AssessAll's Small Business Operating Decision Assessment, Estimation and Forecast Calibration, and Demand and Inventory Planning Judgment assessments give you a baseline on the judgement this kit exercises. Take one before your first season with the kit and again after the review.
How do I turn the season review into a plan I actually follow?
Use the review form's commitments with a WOOP-style check: wish, outcome, obstacle, plan. Jobulary's guide to setting goals with the WOOP method shows how to turn each commitment into an if-then plan.
How much does The Farm Records and Crop Planning Kit cost?
₹1,299 including 18% GST for buyers in India, or $34 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
