Know what every litre and every egg costs, and run the farm from your own records
A complete record-keeping and costing kit for small dairy herds and poultry units: a 21-sheet workbook, shed forms, letters, scripts, a print pack for the shed wall and an e-book that follows one farm through a real month.
- Small Farm Workbook with Settings, registers, daily milk and egg logs, unit costs, What-if and a traffic-light dashboard
- Health, vaccination and withdrawal record kept with your vet, with WITHHOLD tags for the shed
- Collection centre bill check, buyer balances, feed stock count and monthly close
- 36 messages, 25 AI prompts, brand-ready letters and a 6-page shed print pack
The Dairy and Poultry Small Farm Kit · Bodhih Pro Kits · 293 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do I calculate the cost of producing a litre of milk or one egg on a small farm?
Add every cost of the enterprise for the month, including feed, vet, labour share, power, depreciation and, for layers, the birds' purchase price spread over their laying months, then divide by litres or eggs produced. The Dairy and Poultry Small Farm Kit from Bodhih Training does this in a workbook fed by simple daily records.
Want the full free guide first? Read How to Calculate Cost per Litre of Milk and Cost per Egg.
You already feel the problem. Here is what it is costing you.
The bill decides what you earned
Without your own daily record you accept whatever the centre or the trader says. A short bill or a missed payment goes unnoticed, month after month.
Eggs and milk in one purse
Dairy and poultry share a helper, power and a bank account. A good egg month can hide a dairy problem, and nobody knows which half pays for the other.
Withdrawal by memory
A treated cow's milk or a treated flock's eggs must stay out until the safe date. When that date lives in someone's head, one tired evening is enough for a mistake.
Feed vanishes quietly
Feed is most of the cost. Spillage, rats and missed entries eat the margin, and without a store count you never see it.
Picture the next few weeks with the kit open beside you.
Imagine the first Sunday of next month. You open the workbook with a cup of tea, and as you check the centre bills against your own log, the one that is 12 litres short stands out in red. You already have the slip.
You look at the Unit Costs sheet and, for the first time, you know what one litre and one egg cost you, including the shed, your helper's share and the birds you bought months ago. You see which half of the farm carried the other.
When the vet treats a cow, the record is filled in before the vet leaves, the WITHHOLD tag goes on the stall and the whole family can see the safe-from date. Nothing leaves the farm early.
Whether you start with the daily shed sheet tonight or the Settings sheet tomorrow morning, the first month gives you numbers you wrote down yourself, and the confidence to talk to your society, your buyer, your vet and your bank as an equal.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Dairy and Poultry Small Farm Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: the farm map
The whole farm job on one page, your first hour, your first week and a 30/60/90 day plan, with the file to open at each step.
Small Farm Workbook: dairy and poultry
21 sheets: Settings, animal and flock registers, breeding and hatch calendars, daily milk and egg logs, feed plan and stock, expenses, sales, centre bill check, health and withdrawal record, vaccination plan, biosecurity, cost per litre, egg and kilo, what-if, monthly summary and a traffic-light dashboard with 3 charts.
Daily shed record sheet
One page per day for the shed: milk morning and evening, eggs, deaths, feed, water, withheld milk and anything odd. Copy it into the workbook in ten minutes.
Treatment and withdrawal record
Filled in with the vet at every treatment, vaccination or deworming: product, batch, who prescribed it, withdrawal days from the label, and the date milk, eggs or meat are safe again.
Biosecurity visitor log and monthly audit
A gate log for every visitor and vehicle, a new-stock isolation record and a 20-point monthly biosecurity audit with a score.
Calving, hatch and new stock record
Records the moments that set the calendar: heat and service, pregnancy check, calving, a hatch from your incubator, and new birds or animals arriving.
Monthly farm close and reconciliation
The month-end review on paper: centre bills against your log, buyers who owe you, feed stock, the month's numbers by enterprise, and three decisions.
Farm message and script library
36 messages and scripts for the collection centre, buyers, vet and AI technician, suppliers, helpers, neighbours, bank and FPO, with the exact words to adapt.
Farm rules, biosecurity and hygiene pack
A one-page farm rules sheet for helpers and visitors, five routines (milking hygiene, egg handling, flock check, feed store, treated animals) and a helper duties discussion sheet.
Buyer letters, bills and notices
Brand-ready templates: supply agreement discussion sheet, customer bill, price change notice, supply pause notice, payment reminder, letter to the dairy society and an introduction letter for new buyers.
Worked example pack: Meena's October
The kit's forms filled in for one month on a composite farm (8 cows and 1,000 layers near Erode): daily sheet, treatment record, visitor log, breeding and hatch record, monthly close with all the numbers.
AI prompt pack for small livestock farms
25 tool-agnostic prompts grouped by the farm job (records, milk and eggs, feed, breeding, health and biosecurity, costs, planning), each with what to paste in and what to check.
Numbers that matter: farm KPI card
The 12 numbers a small dairy and poultry farm runs on: plain-words meaning, exact formula, where it lives and what to do if it moves.
Farm decision card
If this happens, do this: 14 situations from treatment and withdrawal to bird deaths, bill differences, late payers and feed stock.
Farm mistakes to avoid
Fourteen costly mistakes with records, money and biosecurity, and what to do instead.
Farm rules and regulators (correct at November 2026)
Dated examples by country: poultry registration, cascade withdrawal minimums, egg safety, milk producer registration, livestock identification and where to check.
Shed wall print pack
6 printable pages for the shed: weekly milk and egg wall chart, biosecurity gate poster, WITHHOLD tags for treated animals, milking and egg station cards, feed board and a Who to Call card.
90-day farm records calendar
34 calendar events: a one-week set-up, weekly checks, centre bill checks, three monthly closes, biosecurity audits and a year-plan meeting.
Farm records task board
24 tasks with list, owner, frequency and the file to use. Imports to Trello, Asana, Notion, Planner or a spreadsheet.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 63 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Adobe Acrobat Reader, Google, Outlook and Apple Calendar, Trello, Asana, Notion
- Best for
- Small dairy herds and poultry units, smallholders, farm managers, FPO and cooperative staff
Two Small Businesses Under One Roof
Run the farm as two enterprises plus shared costs, with Settings driving every sheet.
The Register: Every Animal and Every Flock
Register every animal and flock with the dates that drive calvings, checks and flock cost.
Daily Records in Ten Minutes
A paper shed sheet and two logs that catch unaccounted milk and changes in lay the same day.
Feed Planning, Feed Stock and Feed Conversion
Plan feed with your adviser, count the store, and track feed per dozen eggs and feed cost per litre.
Breeding, Calving and Hatch Calendars
Turn one service date into heat watches, pregnancy checks, dry-off and calving; plan hatches.
Health, Vaccination and Withdrawal, with Your Vet
Record what the vet prescribes and the label's withdrawal, and hold produce back until the safe date.
Biosecurity at the Gate and in the Shed
Three zones, five routines, a visitor log and a monthly audit score.
Cost per Litre, per Egg and per Kilo
Total cost divided by litres, eggs or kilos, and the break-even price behind each.
Sales and Collection Centre Reconciliation
Check every collection centre bill and buyer against your own record.
Monthly Profit, AI and the Year Ahead
Close the month, test changes on What-if, use AI for drafting only, and plan the year.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-Farm-Map.pdf: the whole job on one page, your first hour, first week and 30/60/90 day plan, with a 'Brand it in five minutes' box
Workbook
- Small-Farm-Workbook-Dairy-and-Poultry.xlsx: 21 sheets including Settings, Animals, Breeding Log, Flocks, Hatch Calendar, Milk Log, Egg Log, Feed Plan, Feed Stock, Expenses, Farm Sales, Centre Reconciliation, Health and Withdrawal, Vaccination Plan, Biosecurity Weekly, Unit Costs, Cost per Kg, What-if, Monthly Summary and a Dashboard with traffic lights and 3 charts
Fillable forms
- Daily-Shed-Record-Sheet.pdf
- Treatment-and-Withdrawal-Record.pdf
- Biosecurity-Visitor-Log-and-Monthly-Audit.pdf
- Calving-Hatch-and-New-Stock-Record.pdf
- Monthly-Farm-Close-and-Reconciliation.pdf
Word templates
- Farm-Message-and-Script-Library.docx: 36 messages for the centre, buyers, vet, suppliers, helpers, neighbours, bank and FPO
- Farm-Rules-Biosecurity-and-Hygiene-Pack.docx: one-page farm rules, five routines and a helper duties sheet
- Buyer-Letters-Bills-and-Notices.docx: supply discussion sheet, customer bill, price change, supply pause, payment reminder, society letter and introduction letter
- Worked-Example-Pack-Meenas-October.docx: the forms filled in for one month
- AI-Prompt-Pack-for-Small-Livestock-Farms.docx: 25 prompts with what to paste and what to check
Cheat sheets
- Numbers-That-Matter-Farm-KPI-Card.pdf: 12 numbers with exact formulas
- Farm-Decision-Card.pdf: 14 if-this-then-that situations
- Farm-Mistakes-to-Avoid.pdf: 14 mistakes and what to do instead
- Farm-Rules-and-Regulators-Correct-at-November-2026.pdf: dated examples by country
Print pack
- Shed-Wall-Print-Pack.pdf: 6 pages (weekly wall chart, biosecurity gate poster, WITHHOLD tags, milking and egg station cards, feed board, Who to Call card)
Calendar and import
- 90-Day-Farm-Records-Calendar.ics: 34 events
- Farm-Records-Task-Board.csv: 24 tasks for Trello, Asana, Notion or Planner
E-book
- The Dairy and Poultry Small Farm Kit e-book: 10 chapters following one composite farm through October, with 23 figures
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- Keep a register of every animal and flock with calving, check and flock-cost dates worked out for you
- Record milk, eggs, deaths and feed daily in about ten minutes, on paper and in the workbook
- Work out cost per litre, cost per egg, cost per kilo and the break-even price for each
- Check every collection centre bill and buyer balance against your own record
- Keep a treatment and withdrawal record with your vet and hold back produce until the safe date
- Run a weekly biosecurity check and a monthly audit with three fixes
- Close each month in about an hour and test a change on What-if before you make it
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Small Business Operating Decision Assessment for Shop, Service and Studio Owners
Take the assessment →AssessAll assessmentDemand and Inventory Planning Judgment for Supply Chain and Operations Teams
Take the assessment →AssessAll assessmentEstimation & Forecast Calibration
Take the assessment →JobularyIf-then plans that make habits stick (Jobulary)
Make it a growth plan →A taste of Chapter 8
Dairy: feed and fodder 42,460 rupees, vet and breeding 3,200, other direct costs 1,350, a 40% share of shared costs 7,080, and depreciation 2,000. Total 56,090 for 1,898 litres: 29.55 rupees per litre, of which 22.37 is feed. She received 39.05 a litre on average across the society and her direct customers, and her break-even price was 29.94 per litre sold. Her cost per litre had crept up from 26.00 in May to 27.90 in September and 29.55 in October. The reason was not one bill. Valli was dried off on 3 October and Rani was already dry, so two cows ate without milking, and two treatments added vet bills. Dry cows are the cost of the next lactation, and that is fine, but it is worth seeing.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Records | A blank notebook or a one-page template | A 21-sheet workbook fed by a paper shed sheet, with SAMPLE rows from a real-looking month |
| Costs | Feed bill only | Total cost per litre and per egg, including shared costs, depreciation and flock cost |
| Medicines | Nothing, or generic dosing tables | A record kept with the vet, safe-from dates and WITHHOLD status; no dosing advice |
| Selling | Trust the bill | Bill reconciliation, buyer balances, scripts and letters |
| Countries | One country's assumptions | Any currency and unit, plus a dated sheet of rules to check by country |
Made for you if…
- Small and family farmers with a few cows or buffaloes, a layer flock, or both
- Smallholders who sell milk to a cooperative or collection centre
- Farm managers who need clean records for the owner, the bank or an inspection
- FPO and cooperative staff who train members in record keeping
- Agri-entrepreneurs starting a small dairy or poultry unit
- Extension workers who want a ready set of farm record tools
Probably not for you if…
- Anyone looking for veterinary treatment, dosing or ration advice: that is your vet's and nutritionist's job
- Large commercial operations that already run herd and flock management software
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Start with tonight's milk and eggs
Open the Settings sheet, type your farm name and this month's first day, and fill in today's shed sheet. Whether you begin with the register tonight or the monthly close on Sunday, your first cost per litre and per egg is a month away.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
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Jobulary
Individual development plans that start from evidence and stay yours.
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The Dairy and Poultry Small Farm Kit: FAQs
Read the free guideAlready bought? Resend my linkHow do I calculate the cost of milk production per litre?
Add the month's dairy costs: feed and fodder, vet and breeding, other direct costs, your dairy share of shared costs such as helper wages and power, and depreciation of the shed and equipment. Divide by the litres produced. The Unit Costs sheet does this from your Expenses and Milk Log.
How do I work out the cost of one egg?
Add layer feed, vet and vaccines, other poultry costs, the poultry share of shared costs, depreciation and the monthly flock cost (what the birds cost divided by the months you plan to keep them). Divide by eggs produced. The flock cost is the line most small farms forget.
Does the kit tell me what medicine or dose to give?
No. It is educational and organisational, not veterinary advice. It records what your vet prescribes and the withdrawal days from the label, works out safe-from dates and shows WITHHOLD until they pass. Doses, treatments and withdrawal periods come from the label and your vet.
Can I use this with my staff?
Yes. Use the files with your family, helpers and farm staff within your own farm business under the personal licence. Cooperatives, FPOs, training organisations and multi-site businesses that want to share the kit with members or clients can ask about company and multi-site licences at solutions@bodhih.com.
Does it work in my country?
The method works anywhere: the workbook takes any currency and unit and every alert level is on Settings. Laws on animal identification, medicines, withdrawal periods, milk and egg sales and disease reporting differ by country, so the dated rules sheet gives checked examples for the UK, EU, US, India, Kenya and Australia and tells you where to check. Always confirm locally.
I sell milk to a cooperative. Why keep my own records?
Your daily record is the evidence when a bill is short, a fat reading looks wrong or a deduction is unclear. The Centre Reconciliation sheet compares each bill with your log and flags differences above your tolerance.
Do I need a computer?
The paper forms and print pack work without one, and the workbook opens in Google Sheets on a phone or tablet. Most farmers fill the paper sheet in the shed and copy it into the workbook in the evening.
How do I measure my starting point?
If you want to test your planning judgment as well as your records, AssessAll offers the Small Business Operating Decision Assessment, Demand and Inventory Planning Judgment, and Estimation and Forecast Calibration. They show where your decisions on stock, prices and forecasts are strong and where to practise.
How do I turn this into a development plan?
Pick one habit, such as the monthly close, and write it as an if-then plan: if it is the first Sunday of the month, then I open the workbook at 10 am. Jobulary has a practical guide to if-then plans that make habits stick.
Is there a refund?
Digital kits are non-refundable once downloaded, except for corrupted files we cannot fix within 3 working days, duplicate charges or failed delivery.
How much does The Dairy and Poultry Small Farm Kit cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
