Run your student society for a whole year, from handover to handover
A complete committee toolkit: plan the year, run events safely, keep the money honest, find sponsors, hold a fair AGM and hand over a society the next committee can run from day one.
- Society Command Centre workbook: 14 sheets, a dashboard with 22 traffic-light numbers and 4 charts
- Five fillable forms: role card and handover interview, annual plan, event proposal and run sheet, risk assessment worksheet, expense claim
- Six Word templates including 34 ready messages, a sponsorship pack, AGM and election paperwork and a handover file
- A print pack for the stall and the event floor, a year calendar, a task board and a dated rules-by-country sheet
The Student Society Leader's Kit · Bodhih Pro Kits · 303 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do you run a student society for a year?
Take over properly with handover interviews and role cards, write a one-page annual plan with measurable goals, run every event through propose, book and assess, promote, run and review, keep a ledger with receipts and two approvers, and count back from the AGM. The Student Society Leader's Kit from Bodhih Training gives you the tools for each step.
Want the full free guide first? Read How to run a student society: a year plan for committees.
You already feel the problem. Here is what it is costing you.
You inherited a title, not a job
The outgoing president sent a voice note and left. Nobody knows who approves spending, the shared drive is locked, and the social accounts belong to someone who graduated.
Events eat the committee
Every event is planned from scratch, timings collide on the day, and the risk assessment is written the night before. Two people end up doing everything.
Nobody is sure how much money there is
Receipts are in pockets, claims are approved by the person claiming, and the balance in the meeting does not match the SU statement.
Sponsors and the AGM arrive as surprises
Sponsorship emails go out without real numbers, the AGM notice is late, and nobody stands for treasurer.
Picture the next few weeks with the kit open beside you.
Imagine your first committee meeting after the election. As you open the Society Command Centre, the Settings sheet already has your society name, your year dates and your AGM date, and the Committee sheet shows every role with honest hours. The conversation starts with who does what, not with who forgot what.
Picture the week before your biggest event. The run sheet has a time and a name on every line, the risk assessment was approved three weeks ago, and the Event Pricing sheet told you in October what the ticket price would mean for the reserve. When the night comes, you can actually enjoy it.
Now think about February. Whether you start with the Dashboard at your next meeting or with the AGM and Handover sheet tonight, you can see what is red, who owns it and when it is due. The money matches the SU statement. The sponsor report is half written.
And when you hand over, you give your successor a workbook with the year in it, role cards, a handover file and an hour of your time for each role. They start where you finished.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Student Society Leader's Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: your society year map
Your first hour, your first week, every moment of the society year with the file to open, a 30/60/90-day plan and how to brand the templates in five minutes.
Society Command Centre workbook
Settings-driven master workbook for the whole society year: committee, goals, events calendar, member register, treasurer's ledger, budget against actual, sponsorship pipeline, content plan, event risk register, AGM and handover timetable, event pricing calculator and a dashboard with traffic lights and four charts.
Committee role card and handover interview
Three-page fillable form: a one-page role card for any committee post, a structured one-hour handover interview between outgoing and incoming officers, and a sign-off.
Annual plan on a page
Two-page fillable plan for the society year: purpose, members you serve, five goals with measures, signature events by term, money headline, risks and review dates.
Event proposal, run sheet and review
Three-page fillable form for every event: the proposal the committee approves, the minute-by-minute run sheet for the day, and the review after.
Event risk assessment worksheet
Three-page fillable worksheet that prepares your event risk assessment: event details, hazard prompts, a scored hazard table, emergency arrangements and sign-off, ready to copy into your SU's own form.
Expense claim and payment request
Two-page fillable form for reclaiming money or asking the SU to pay a supplier, with receipt checklist and two-person approval.
Society message library
34 ready-to-adapt emails, posts and messages for members, events, the SU, sponsors, welfare moments, elections and handover, each with when and how to send it.
Sponsorship pack and agreement templates
Brand-ready sponsorship pack (reach, events, four packages), a proposal letter, a plain-words summary of terms for your SU to formalise, and an end-of-year sponsor report.
AGM, elections and committee charter templates
Ten brand-ready governance templates: committee charter, code of conduct, inclusion and welfare statement, AGM notice, agenda and minutes, election rules, candidate statement, annual report and treasurer's report.
Society handover file template
An eleven-section handover file the committee keeps all year: contacts, access, money, the year by month, suppliers, sponsors, lessons, data and role-by-role notes.
Worked example pack: Priya's year
The kit's main forms and sheets completed for one composite society president: annual plan, role card, events, Diwali pricing, Holi risk assessment, expense claim, sponsors, money and the AGM.
AI prompt pack for society leaders
26 tool-agnostic prompts grouped by job (planning, members and comms, events and risk, money and sponsorship, committee and governance), each with what to paste in and what to check, plus six rules and a use log.
Numbers that matter
The 14 numbers the Society Command Centre calculates: plain-words definition, formula, where it lives and what to do if it moves.
Decision card and mistakes to avoid
12 if-then decisions for the moments a society year goes wrong, plus 13 common mistakes and what to do instead.
Society rules by country: correct at November 2026
Dated reference: how societies sit under students' unions and institutions in the UK, England, the US, India and Australia, event safety steps, data protection laws to check and practice that varies.
Wall planner and event cards (print pack)
Five printable pages: a society-year wall planner, an event-day checklist poster, a freshers fair sign-up sheet with a consent tick, who-to-call and welfare cards for event lanyards, and ten committee role cards.
Society year plan calendar
45 calendar events for one society year (sample dates August 2027 to June 2028): handover, planning, freshers, fortnightly committee meetings, monthly reconciliations, sponsorship, AGM countdown and handover. Move them to your own dates after import.
Society task board (import file)
39 tasks for the whole society year with stage, owner role, month, label and the kit file to open. Imports into Trello, Asana, Notion, Planner or Jira.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + PDF cheat sheets + print pack + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 67 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, Google Calendar, Outlook, Apple Calendar, Trello, Asana, Notion
- Best for
- Student society and club committees at universities and colleges worldwide
Taking over: roles, handover and your committee
Handover interviews, role cards with honest hours, proper access transfer and a one-page committee charter in the first month.
The annual plan: a year on one page
A plan on one page: purpose, three to five measurable goals, signature events by term, one thing you will stop, and termly reviews.
Members: from freshers fair to the people who stay
Recruiting with consent at the freshers fair, one follow-up, quick welcomes and personal invitations that turn members into regulars.
The events calendar and running an event
Five stages for every event, the Event Pricing sheet for ticket decisions, run sheets and the review within 72 hours.
Risk assessment and keeping people safe
Scoring hazards by likelihood and impact, controls with owners, emergency arrangements and submitting inside the SU's lead time.
Money: the budget and the treasurer's records
The ledger, the budget, two-person approval, receipts and a monthly reconciliation with the SU statement.
Sponsorship and partners
Researching a few sponsors well, a pack with real numbers, agreements through the SU, delivering every benefit and reporting back.
Social media and communications
A two-week content plan, practical and access details in every post, alt text, consent and the few numbers worth measuring.
Inclusion, welfare and a committee that lasts
Planning inclusion into every event, signposting rather than counselling, reporting serious concerns and watching committee hours.
The AGM, elections and the handover file
Counting back from the AGM with the constitution's rules, fair elections, honest role descriptions and a handover file kept all year.
Not just reading. Tools you will actually open again.
Start here
- 00 Start Here Society Year Map: your first hour, first week, every moment of the year with the file to open, a 30/60/90-day plan and how to brand the templates in five minutes
Workbook
- Society Command Centre workbook (14 sheets): Settings, committee, goals, events calendar, member register, treasurer's ledger, budget against actual, sponsorship pipeline, content plan, event risk register, AGM and handover timetable, event pricing calculator and a dashboard with 22 traffic-light numbers and 4 charts
Fillable PDF forms
- Committee Role Card and Handover Interview
- Annual Plan on a Page
- Event Proposal, Run Sheet and Review
- Event Risk Assessment worksheet
- Expense Claim and Payment Request
Word templates
- Society Message Library: 34 emails, posts and messages
- Sponsorship Pack and Agreement templates (pack, proposal letter, summary of terms, end-of-year report)
- AGM, Elections and Committee Charter templates (ten templates)
- Society Handover File template (eleven sections)
- Worked Example Pack: Priya's year, every main form completed
- AI Prompt Pack for Society Leaders: 26 prompts with rules and a use log
Cheat sheets
- Numbers That Matter: 14 society numbers with formulas
- Decision Card and Mistakes to Avoid
- Society Rules by Country: correct at November 2026
Print pack
- Wall Planner and Event Cards (5 pages): year wall planner, event-day checklist poster, freshers fair sign-up sheet with consent tick, who-to-call and welfare lanyard cards, ten committee role cards
Calendar and import
- Society Year Plan calendar (45 events, ICS for Google, Outlook and Apple)
- Society Task Board (39 tasks, CSV for Trello, Asana, Notion, Planner or Jira)
E-book
- The Student Society Leader's Kit e-book: about 9,000 words, ten chapters, 23 illustrations, charts and story strips following one society president through a full year
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- Take over a society with handover interviews, role cards and a committee charter
- Write a one-page annual plan with measurable goals and review it each term
- Recruit members with consent and turn more of them into regulars
- Price, plan, run and review events with a run sheet and a break-even price
- Prepare event risk assessments your SU can approve in good time
- Keep a ledger and budget that match the SU statement every month
- Build a sponsorship pack with real numbers and deliver every benefit
- Hold a fair AGM and hand over a society the next committee can run
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Project & Delivery Leadership
Take the assessment →AssessAll assessmentCross-Cultural & Inclusive Leadership
Take the assessment →AssessAll assessmentSmall Business Operating Decision Assessment for Shop, Service and Studio Owners
Take the assessment →JobularyTurn what you learn into a measured development plan (Jobulary)
Make it a growth plan →A taste of Chapter 9
Inclusion means that cost, access, timing, food, alcohol, faith, language and sensory needs do not keep people out. It is mostly decided at the planning stage: which venue you book, what you charge, when you start, what you serve. Fixing it on the night rarely works. Welfare in a society is not counselling. Committee members are not trained to give mental health, medical or legal support, and should not try. The welfare role is to notice, listen, signpost to the university's wellbeing service or the SU's advice service, and make sure nobody is left alone in a crisis. The committee needs looking after too. A society year asks a lot of a few people, and burnout is common in February and March, when coursework, festival events and the AGM all land at once.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Scope | One template for one task | The whole society year, from handover to handover |
| Workbook | A blank budget sheet | 14 linked sheets driven by Settings, with sample rows and a traffic-light dashboard |
| Events | A list of event ideas | Proposal, pricing calculator, run sheet, risk worksheet and review |
| Money | Income and expenses columns | Ledger with receipts and two-person approval, budget against actual, expense claim form |
| Handover | A goodbye voice note | Role cards, handover interviews, an AGM timetable and an eleven-section handover file |
| Countries | One country's assumptions | A method that works anywhere, plus a dated sheet for the UK, US, India and Australia |
Made for you if…
- Newly elected presidents, treasurers, secretaries and events officers of student societies and clubs
- Committees of cultural, academic, sports, faith, hobby, volunteering and course societies
- Postgraduate and research student societies
- Student union and student life staff who support society committees
- Supervisors or advisers who buy tools for student groups
- Anyone taking over a society with a messy handover
Probably not for you if…
- Students' unions looking for a governance or legal framework: your own policies and advisers cover that
- Anyone wanting a ready-made legal contract or a safety certification: templates here are starting points for your SU to formalise
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Start the year with the system, not the scramble
Open the Start Here map and spend your first hour on Settings, roles and your plan. Whether you begin with the workbook tonight or the handover interviews this week, the society will be easier to run and easier to hand over.
Personal licence for the buyer's own use, and use with your own society committee where the kit says so. Please don't share or resell the files. Team, students' union and company licences: solutions@bodhih.com.
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The Student Society Leader's Kit: FAQs
Read the free guideAlready bought? Resend my linkCan I use this with my committee?
Yes. The personal licence covers use within your own society: share the workbook, forms and templates with your committee and helpers. For a students' union or university that wants to give the kit to many societies, ask about a company or multi-site licence at solutions@bodhih.com.
Does it work in my country?
The method works anywhere a society has members, money, events and an AGM. The dated rules sheet covers how societies usually sit in the UK, the US, India and Australia, correct at November 2026. Laws and SU rules differ and change, so always check your own students' union, institution and local law.
Is this legal, financial or safety advice?
No. The kit is educational. It helps you organise the work. Your students' union and constitution decide the rules, contracts are signed through your SU, and risk assessments are approved by your SU on its own form.
How do I run a student society for the first time?
Start with handover interviews and role cards, agree a committee charter, write a one-page plan with three to five goals, and set up a calendar, a ledger and a risk register. Chapter 1 and the Start Here map walk you through the first hour and first week.
What does a society treasurer actually do?
Records every payment on the day, keeps receipts, sets and tracks the budget, approves claims with a second officer, reconciles with the SU statement monthly and reports at the AGM. Chapter 6 and the Ledger and Budget sheets cover it step by step.
How do I write an event risk assessment?
List hazards, score each by likelihood and impact, add controls with owners, write emergency arrangements and submit inside your SU's lead time. The Event Risk Assessment worksheet prepares you to fill in your SU's own form well.
Do I need Excel?
No. The workbook opens in Excel, Google Sheets or LibreOffice. Formulas avoid newer Excel-only functions so they work in all three.
Can AI help us run the society?
Yes, for drafting, organising and checking. The AI Prompt Pack has 26 prompts with six rules: a person decides, never paste member or incident data into unapproved tools, check every fact, and follow your university's academic integrity policy for anything submitted for credit.
How can I measure my starting point as a leader?
If you want a structured view of your leadership skills, AssessAll offers Project & Delivery Leadership, Cross-Cultural & Inclusive Leadership and the Small Business Operating Decision Assessment assessments. They are optional and separate from the kit.
How do I turn this year into a development plan?
Running a society builds real skills in planning, budgeting, negotiation and leading people. Jobulary's individual development plan helps you turn what you learn into a measured development plan for your next role.
How much does The Student Society Leader's Kit cost?
₹799 including 18% GST for buyers in India, or $24 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
