Run admissions from first enquiry to first day with one clear system
A practical kit for schools, preschools, nurseries and centres: know your seats, answer every enquiry, give honest tours, decide by a published policy, onboard every family and re-enrol with care.
- A 19-sheet Admissions and Enrolment Workbook: capacity plan by grade, enquiry register with ages at your cut-off date, visits, applications, offers and waitlist positions, fees with ageing, onboarding, re-enrolment, sources and four dashboards
- A 7-sheet Enrolment Forecast and Fee Revenue Calculator for next year's roll, fee plans, re-enrolment scenarios and contribution per class
- 4 fillable PDF form sets (18 sections): enquiry, visit and entry interaction records, application form, offer acceptance and consent forms, leaver exit conversation
- A brand-ready policy pack, 13 letters and a welcome pack, 16 front-desk scripts, 46 messages, 31 AI prompts and a 6-page print pack
The School Admissions and Enrolment Kit · Bodhih Pro Kits · 250 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do you run school admissions from enquiry to enrolment?
Plan seats by grade, publish a fair admissions and fee policy, reply to every enquiry fast and listen first, give honest tours with safeguarding built in, decide by the policy and write the same day, onboard every family before day one and re-enrol early. The School Admissions and Enrolment Kit from Bodhih Training covers each step.
Want the full free guide first? Read How to Turn School Enquiries Into Enrolments.
You already feel the problem. Here is what it is costing you.
Enquiries wait, families go elsewhere
Evening messages sit until Monday and calls are answered by whoever is nearest. By the time someone replies, the family has visited two other schools.
Nobody knows the real vacancies
The school is nearly full overall, but Pre-K needs thirty children and Grade 6 always loses families. Marketing says 'now enrolling' to everyone.
Decisions that are hard to explain
Criteria live in people's heads, waiting lists run first come first served, and a parent's question about fairness has no written answer.
Letters, fees and forms in a rush
Offer letters go out over a week, refund rules are unclear, and new families discover missing forms on the first morning.
Picture the next few weeks with the kit open beside you.
Imagine next Monday morning. You open the workbook and the Dashboard tells you, in twenty minutes, how many families are waiting for a reply, which enquiries are stuck, which grades still need children and which offers expire this week.
As you print the visitor poster and the front-desk card, the people who answer your phone know exactly what to say: ask, listen, answer fees in numbers and agree a next step with a date. When a family tours, they see a normal day, signed in and accompanied, and they get the answer to their question the next morning.
On offer day the letters are already written. Every decision follows the policy you published, waiting list positions calculate themselves, and every family hears the same day. When someone asks how a decision was made, you open the policy and show them.
Whether you start with the capacity plan tonight or the enquiry register tomorrow morning, each step makes the next one easier, and by the end of the season you have your own numbers to plan the next.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The School Admissions and Enrolment Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: admissions map
Your first hour, Brand it in five minutes, your first week, the admissions job in ten steps with the file to open at each, and a 30/60/90 day plan.
Admissions and Enrolment Workbook
19-sheet workbook: settings, grades and fees, priority order, capacity plan by grade, enquiry register with ages at your cut-off date, visits and open days, applications and documents, offers and waitlist positions, fees and deposits with ageing, onboarding, re-enrolment, source analysis, funnel, season by month and four dashboards with charts.
Enrolment Forecast and Fee Revenue Calculator
7-sheet calculator: next year's roll by grade from re-enrolment rates and planned intake, fees and collections, payment plans, re-enrolment scenarios and contribution per class section, with a chart.
Enquiry, visit and entry interaction records
Five-page fillable set: the enquiry call record for the front desk (two pages), the family's visit feedback form, and the age-appropriate entry interaction record with a recommendation (two pages).
Application form
Five-page fillable application form for families: child details, parents and contacts, previous education and languages, support needs at application stage, documents and declarations with the privacy notice.
Offer acceptance and consent forms
Six-page fillable set for new families after an offer: offer acceptance, medical and emergency information, photo and media consent, trips and activities consent, collection authorisation, and data and communications preferences.
Leaver exit conversation form
Two-page fillable record of a calm exit conversation with a leaving family: reasons in their words, what might have changed the decision, the handover checklist and what the school will do with what it learned.
Admissions policy, fees and privacy pack
Brand-ready Word pack: a full admissions policy with oversubscription criteria and waiting list rules, a fee, deposit and refund policy, a privacy notice for applicants, and a parent terms outline for your lawyer.
Admissions letters and welcome pack
13 brand-ready letters (application received, interaction invitation, offers, waiting list, regret, grade placement, acceptance, mid-year welcome, re-enrolment, leaving) and a 13-section welcome pack for new families.
Front-desk, tour and open-day playbook
Brand-ready playbook: 16 front-desk and phone scripts, an eight-stop tour route with talking points, an open-day plan with stations and timings, and visitor-control rules.
Admissions message library
46 ready-to-edit emails and messages in 8 groups: enquiry replies, visits and open days, applications, offers and waiting lists, fees and deposits, onboarding, re-enrolment and leavers, reviews and referrals.
Worked example pack: a K-8 school's admissions season
A fictional composite 400-student K-8 school fills 2027-28: the capacity plan by grade, 210 enquiries to 64 enrolments, sources and cost per place, the waiting list, filled-in enquiry and interaction records, onboarding and an exit conversation.
AI prompt pack for admissions
31 tool-agnostic prompts in 8 groups (enquiries, tours and open days, policy and fairness, offers and letters, fees, onboarding, re-enrolment, numbers and ethical marketing), each with what to paste in and what to check.
Admissions decision card and mistakes to avoid
Two pages: offer, waitlist or decline by policy with who decides and which letter to send, decision meeting rules, and twenty admissions mistakes with what to do instead.
Numbers that matter: admissions KPI card
Fourteen admissions numbers with plain-words definitions, exact formulas, where each lives in the workbook and what to do if it moves.
Admissions rules by country (October 2026)
Dated orientation sheet: admissions and equality rules, age cut-offs, statutory quotas, fees, tax, consumer rules, safeguarding and data protection for India, the UK, the US, the UAE, Singapore, Australia, the Philippines and Kenya.
Admissions season calendar
33 events for one admissions year (September to August): set-up, Monday reviews, open days, deadlines, decision meeting, offer day, re-enrolment, waitlist updates, onboarding and the season review. Change the dates to your calendar after import.
Admissions task board
40 admissions tasks with stage, owner, timing, priority and the kit file to use, ready to import into Trello, Asana, Notion, Planner or Jira.
School admissions print pack
6 pages to print and laminate: visitor sign-in and safeguarding poster, front-desk enquiry card, tour route and talking-points cards, open-day station cards and a 'worried about a child?' card for admissions staff.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 63 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, Google, Outlook and Apple Calendar, Trello, Asana, Notion
- Best for
- Small private and international schools, preschools, nurseries, coaching centres and training institutes
- Currency and country
- Any currency; dated rules sheet for India, the UK, the US, the UAE, Singapore, Australia, the Philippines and Kenya
The Message Nobody Answered
Why admissions needs a system now, the ten-step method and how to start with the kit.
The Admissions Funnel and the Numbers That Run It
The nine stages of the admissions funnel, the speed, conversion and capacity numbers, and how to set up the enquiry register.
Capacity: Seats, Ratios and Next Year's Roll
Seats from sections and class size, returning pupils, vacancies by grade, next year's roll and contribution per class or batch.
An Admissions Policy That Is Fair, Clear and Lawful
A written admissions policy with a priority order and tie-break, fairness and inclusion, and where the law steps in.
Being Found Honestly: Websites, Listings, Reviews and Referrals
Websites, listings, honest reviews and modest, disclosed referral programmes that never promise results.
The First Reply: Enquiries at the Desk, on the Phone and in Messages
A first-reply standard and rota, and a six-step conversation that listens before it answers.
Tours and Open Days That Inform Rather Than Oversell
Tours and open days that show a normal day, with sign-in, badges, escorts and follow-up built in.
Applications, Documents and Fair Entry Interactions
Application forms that collect only what is needed, accessible online forms and fair, age-appropriate entry interactions.
Offers, Waitlists, Fees and Deposits
Decision meetings, same-day letters, honest waiting lists, and fees, deposits and refunds families understand.
Onboarding New Families and Mid-Year Joiners
The nine onboarding steps, consent forms, the hand-over to the class team, online learners and mid-year joiners.
Re-enrolment, Retention, the Admissions Team and AI
Re-enrolment as a campaign, exit conversations, the admissions team and AI with a human review rule.
The Quiet Monday
What a quiet Monday review looks like when the system is running.
The Admissions Year, Month by Month
The admissions year month by month, with the files for each job.
Plain-Words Glossary
Plain-words definitions of the terms used in the book and the tools.
Not just reading. Tools you will actually open again.
Start here
- 00-Start-Here-Admissions-Map.pdf: your first hour, Brand it in five minutes, your first week, the ten-step job map and a 30/60/90 day plan
Workbooks
- Admissions-and-Enrolment-Workbook.xlsx: 19 sheets including settings, grades and fees, priority order, capacity plan, enquiries, visits, applications, offers and waitlist, fees and deposits, onboarding, re-enrolment, source analysis, funnel, monthly season and four dashboards
- Enrolment-Forecast-and-Fee-Revenue-Calculator.xlsx: 7 sheets for next year's roll, fee plans, re-enrolment scenarios and contribution per class
Forms (fillable PDF)
- Enquiry-Visit-and-Entry-Interaction-Records.pdf (5 sections)
- Application-Form.pdf (5 sections)
- Offer-Acceptance-and-Consent-Forms.pdf (6 sections)
- Leaver-Exit-Conversation-Form.pdf (2 sections)
Word templates (brand-ready)
- Admissions-Policy-Fees-and-Privacy-Pack.docx: admissions policy, fee, deposit and refund policy, privacy notice for applicants, parent terms outline
- Admissions-Letters-and-Welcome-Pack.docx: 13 letters and a welcome pack for new families
- Front-Desk-Tour-and-Open-Day-Playbook.docx: 16 scripts, tour route, open-day plan and visitor control
- Admissions-Message-Library.docx: 46 emails and messages
- Worked-Example-Pack-K8-School-Admissions-Season.docx: a 400-student school's season with the numbers and forms filled in
- AI-Prompt-Pack-for-Admissions.docx: 31 prompts with the human review rule
Cheat sheets
- Admissions-Decision-Card-and-Mistakes-to-Avoid.pdf: offer, waitlist or decline by policy and 20 mistakes to avoid
- Numbers-That-Matter-Admissions-KPI-Card.pdf: 14 numbers with formulas
- Admissions-Rules-by-Country-Oct-2026.pdf: dated rules for India, the UK, the US, the UAE, Singapore, Australia, the Philippines and Kenya
Print pack
- School-Admissions-Print-Pack.pdf: 6 pages (visitor sign-in poster, front-desk enquiry card, tour route and talking points, open-day station cards, worried-about-a-child and who-to-call card)
Calendar and import
- Admissions-Season-Calendar.ics: 33 events for one admissions year
- Admissions-Task-Board.csv: 40 tasks for Trello, Asana, Notion, Planner or Jira
E-book
- The School Admissions and Enrolment Kit e-book: 9,900 words, 10 chapters, 6 illustrations and 2 appendices
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to see seats, returning pupils and vacancies for every grade before the season starts
- You will be able to track every enquiry from first contact to enrolment and see where families are lost
- You will be able to answer enquiries quickly with words that listen before they sell
- You will be able to run tours and open days that inform families, with safeguarding built in
- You will be able to decide offers and waiting lists by a published policy and send every letter the same day
- You will be able to explain fees, deposits and refunds in writing before anyone pays
- You will be able to onboard every new family, including mid-year joiners, before the first day
- You will be able to run re-enrolment as a campaign and learn from every family who leaves
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
The Front Desk: Judgment When Everything Arrives at Once
Take the assessment →AssessAll assessmentDiscovery & Questioning Skill
Take the assessment →AssessAll assessmentPersonal Data Judgment
Take the assessment →JobularyIf-then plans that make habits stick (Jobulary)
Make it a growth plan →A taste of Chapter 6
Ahmed, who runs admissions at a 900-student school in Dubai, used to give what he called "the best tour in the city". He walked families through the newly painted science lab, the trophy cabinet and the auditorium, and timed it so they passed the Grade 5 class just as the choir started singing. Families loved it. Then a parent who had enrolled the previous year told him, kindly, that the school was lovely but nothing like the tour. A tour is not a performance. Its job is to help a family decide whether this is the right place for their child, which means showing them a normal day, answering their real questions and being honest about what you do not offer. Families who choose you on that basis stay.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Enquiry tracking | A spreadsheet of names | An enquiry register with ages at your cut-off, reply times, stages, next steps and flags, feeding a funnel and dashboards |
| Capacity | A whole-school headcount | Seats, returning pupils, accepted places, vacancies and waitlists by grade, plus a fee forecast |
| Admissions policy | A paragraph on the website | A full policy with priority order, tie-break, waiting list rules and review process, plus fee and privacy policies |
| Words to use | Write every letter from scratch | 13 letters, 16 scripts and 46 messages, ready to brand |
| Safeguarding in admissions | Not mentioned | Visitor control, sign-in poster, tour rules and a worried-about-a-child card |
| Country rules | One country's rules presented as universal | Principles in the book; specifics in one dated sheet naming the official source |
Made for you if…
- Owners, principals and heads of small private and international schools (up to about 1,500 students)
- Directors and managers of preschools, nurseries, kindergartens and daycare centres
- Owners and managers of tuition and coaching centres and training institutes
- Admissions managers, officers and front-desk teams
- Online academies that enrol learners in cohorts
- Groups opening a new school or centre who need admissions running from the start
Probably not for you if…
- Parents choosing a school for their own child (see the Starting School Readiness Kit)
- Solo tutors managing their own students (see The Tutoring Business Kit)
- Anyone looking for legal advice or a ready-made safeguarding policy
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Open the map, follow the first hour, read your numbers on Monday
Start with the capacity plan and the enquiry register, and as you clear your first flags the rest of the system falls into place. Whether you begin with the workbook tonight or the front-desk card tomorrow morning, every family gets a real reply and a fair decision.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
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The School Admissions and Enrolment Kit: FAQs
Read the free guideAlready bought? Resend my linkCan I use this with my staff?
Yes. The personal licence covers use within your own institution, including printing the posters and cards, branding the letters and forms, and training your own admissions and front-desk team. For a group of schools or several sites, ask about company and multi-site licences at solutions@bodhih.com.
Does it work in my country?
The method works anywhere: funnels, capacity, fair policies, honest tours and onboarding are universal, and the workbooks use any currency. The dated rules sheet covers India, the UK, the US, the UAE, Singapore, Australia, the Philippines and Kenya. Admissions, fee, tax, safeguarding and data rules still need checking locally, with your regulator and adviser.
How do I increase enrolment at my school without overselling?
Find the stage where families are lost, then fix that stage: usually slow first replies or no follow-up after a tour. Put fees and places where families see them, show a normal day on tours and ask current families for honest reviews. The workbook's Funnel and Source Analysis sheets show where to work.
What is a good enquiry-to-enrolment conversion rate?
There is no single right number: type of institution, fees, location and how you count enquiries change it. The kit has you measure each stage and set targets from your own first eight weeks, then compare by source and by grade.
Is this legal or safeguarding advice?
No. The kit is educational. Templates are starting points for your lawyer and accountant, the dated sheet names the rules to check, and nothing in the kit replaces a safeguarding policy reviewed by a qualified person and your local safeguarding authority.
Does it work for a preschool, a coaching centre or an online academy?
Yes. Grades can be rooms, classes or batches, the entry interaction can be a play session, a demo class or none, and the book covers onboarding for online learners. The sample school is a K-8 so that every tool has realistic rows.
How should we handle waiting lists fairly?
Order them by your published priority criteria and tie-break, not by date of joining, tell families their position and that it can move, and update them monthly. The Offers and Waitlist sheet calculates positions from your Priority Order sheet.
Where can we measure our starting point?
If you want an outside view of your team's judgement and questioning, AssessAll offers The Front Desk: Judgment When Everything Arrives at Once, Discovery & Questioning Skill and Personal Data Judgment. They are separate products, not part of this kit.
How do we make the new habits stick for the admissions team?
Turn each first-hour step into an if-then plan: 'If a message arrives after 18:00, then the holding reply goes out and I reply by 10:00.' Jobulary's guide to if-then plans at work (jobulary.com) shows how to turn this into a development plan.
Do I need special software?
No. Everything opens in Excel, Google Sheets, Word, Google Docs and a PDF reader, the calendar imports into Google, Outlook or Apple Calendar, and the task board imports into Trello, Asana, Notion, Planner or Jira.
How much does The School Admissions and Enrolment Kit cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
