Run your online academy on a system, not on late nights and goodwill
A complete operating kit for online and blended academies: catalogue to curriculum, content to platform, instructors to cohorts, at-risk learners to certificates, quality and the money, with safeguarding and learner data handled properly.
- A 18-sheet Online Academy Operations Workbook: catalogue, curriculum map, content pipeline, instructors, cohorts, live sessions in three time zones, enquiries, learners with at-risk flags, support desk, assessments, course reviews, cohort finance and three dashboards
- A Programme Pricing and Cohort Economics Calculator that shows break-even cohort size, learners needed for your target margin, price tests and fee plans
- 59 learner, parent and partner messages, a learner handbook, a policy pack with under-18 online safety rules, and an instructor guide with an agreement discussion sheet, all brand-ready
- Four fillable forms, a 5-page live session and studio print pack, an operating calendar and a 40-task board
The Online Academy and Blended Programme Kit · Bodhih Pro Kits · 253 by Bodhih Training, trainers to 2,000+ companies since 2008.
How do I run an online academy or blended programme well?
Choose a delivery mode per programme, keep a short catalogue with mapped outcomes, put an accessibility gate on content, own your platform data, set instructor SLAs, run fixed intakes, watch activation and at-risk signals weekly, safeguard under-18s and measure one completion definition. The Online Academy and Blended Programme Kit from Bodhih Training gives you the tools for each step.
Want the full free guide first? Read How to Run an Online Academy: A Step-by-Step Guide.
You already feel the problem. Here is what it is costing you.
Completion nobody can explain
About half of learners finish, there are three versions of the number, and nobody knows where people stopped or why.
Learners who quietly disappear
Automatic reminders go out, but no person notices when a learner has not logged in for a week or is falling far behind the calendar.
Instructors working to different rules
Forum replies take days, feedback arrives late, and nobody wrote down what good looks like or when anyone was last observed.
Content and platform risks
Videos go live with automatic captions, third-party images have no licence, and the platform contract does not guarantee you can take your data with you.
Cohorts that run at a loss
Small groups run because nobody worked out the break-even cohort size or set a date to decide.
Picture the next few weeks with the kit open beside you.
Imagine opening the Online Academy Operations Workbook on a Friday afternoon and seeing, on one screen, activation for the new intake, the learners flagged At risk, support and marking against your SLAs, and every content item that is blocked at the accessibility gate.
As you type your own programme into the calculator, you will notice the moment the numbers become clear: the break-even cohort size, the learners you need for your margin and the price that makes the programme work.
When a learner goes quiet in week 3, a person reaches out within two working days with words from the message library, a catch-up plan is logged on the intervention record, and the next Friday you can see whether it worked.
And at your quarterly review, you will have one completion number everyone understands, honest certificate wording, QA scores with actions, and contribution for every cohort. Whether you start with the calculator tonight or the Settings sheet tomorrow morning, the first hour is mapped out for you.
20 files that do the work for you
The e-book shows you how. The tools make it happen. Here is exactly what you download.
The Online Academy and Blended Programme Kit (e-book, PDF)
The guide: methods, worked examples, scripts and exercises
Start here: online academy map
Your first hour, a 'Brand it in five minutes' box, your first week, the whole job in ten steps with the file for each, and a 30/60/90 day plan.
Online Academy Operations Workbook
18-sheet workbook: settings, catalogue, curriculum map, content pipeline, instructors, cohorts, live sessions in three time zones, enquiry log, learner register with at-risk flags, support desk, assessments and certificates, course reviews, cohort finance and three dashboards with charts.
Programme Pricing and Cohort Economics Calculator
7-sheet calculator: cohort revenue and every cost line, contribution, break-even cohort size, learners needed for a target margin, nine size scenarios, a price test and fee plan comparison.
Programme design canvas
Four-page fillable canvas: who the programme is for and why, outcomes, delivery mode and structure, the curriculum map, assessment and integrity, accessibility, credential wording and sign-off.
Course quality review checklist and instructor observation forms
Four-page fillable QA pack: a course quality review checklist in eight areas with essentials marked, a live session observation form, an asynchronous facilitation observation and an agreed-actions page.
Learner orientation checklist and at-risk intervention record
Four-page fillable learner support pack: the orientation checklist from enrolment to week 1, an adjustments and support plan, an at-risk intervention record and a wellbeing and safeguarding routing page.
Learning platform selection scorecard
Three-page fillable scorecard: must-haves (standards, data, accessibility, safeguarding), a weighted score for up to three platforms, and a migration, data ownership and decision page.
Learner handbook template
Brand-ready learner handbook: how the programme works, timetable in three time zones, technology, mutual expectations, completion and certificates, integrity and AI use, extensions, accessibility, support and wellbeing, complaints, data and recordings, under-18 section and contacts.
Academy policy pack
Brand-ready policy pack: learner terms and refund policy discussion draft, code of conduct with under-18 online safety rules and live class rules, accessibility statement, certificate and credential wording guide, data and recording notice outline and a one-page AI use policy.
Instructor guide, facilitation standards and agreement discussion sheet
Brand-ready guide for instructors and tutors: their role (Community of Inquiry and Salmon's stages in plain words), a good week, live sessions, marking and integrity, eight facilitation standards, safeguarding duties, observation, and a 14-point instructor agreement discussion sheet for your lawyer.
Learner message library
59 ready-to-edit emails, announcements, scripts and letters in 12 groups: enquiries, enrolment, orientation, weekly nudges, at-risk outreach, deadlines and extensions, support and complaints, live sessions, completion and certificates, feedback, parents and guardians, and institutional partners. Brand-ready header.
Worked example pack: a professional academy's quarter
A composite professional academy running four cohort programmes for one quarter: July completion analysis, course quality review, the October action plan, early signals at six weeks, an at-risk record, content pipeline issues, an under-18 safety lapse and the cohort economics. Presented as an illustration, not a promise.
AI prompt pack for online academies
29 tool-agnostic prompts in 7 groups (model and catalogue, instructional design, content and accessibility, platform and data, instructors, learners and support, quality, money and growth), each with what to paste in and what to check.
Delivery mode decision card and mistakes to avoid
Ten 'if your programme looks like this, start here' rows for self-paced, cohort, live online, blended and hybrid delivery, plus twenty online academy mistakes and what to do instead.
Numbers that matter: online academy KPI card
Fourteen academy numbers with a plain-words definition, the exact formula, where each lives in the workbook and what to do if it moves.
Online academy rules by country (October 2026)
Dated orientation on e-learning standards, accessibility, consumer and refund rules, learner and children's data, safeguarding, AI disclosure and accreditation wording for India, the UK, the EU, the US, Canada, Australia, Singapore, the UAE and others.
Live session and studio print pack
Five laminate-ready pages: a live session host card, a studio recording checklist card, an online class rules poster for under-18 learners, a who-to-contact card and an accessibility quick check card for content makers.
Academy operating calendar
34 events: a 90-day set-up and first-intake plan with weekly Friday reviews, orientation week, activation checks, the minimum-fill decision, a quarterly review and the review and observation cycles that follow. Import into Google, Outlook or Apple Calendar.
Academy task board
40 set-up, design, content, safeguarding, platform, instructor, learner, quality and money tasks with list, owner, due day, priority and the kit file to use. Import into Trello, Asana, Notion, Planner or Jira.
Chapter by chapter
Each chapter opens with a real situation, gives you a method and ends with something to do today, using the tools in your kit.
- Format
- PDF e-book + XLSX + fillable PDF + DOCX + printable PDF + ICS + CSV
- Files
- 20 files plus a one-click ZIP
- E-book
- 60 pages
- Works with
- Excel, Google Sheets, LibreOffice, Word, Google Docs, Acrobat Reader, Google Calendar, Outlook, Apple Calendar, Trello, Asana, Notion
- Best for
- Online academies, training institutes, school online and hybrid programmes, language and test-prep academies
- Currency and time zones
- Any: type your currency, tax placeholder and three time zones on Settings
The Academy That Runs on Goodwill
Why good teaching still leaves an academy running on goodwill, and the ten-step loop the kit follows.
Choose the Academy Model
Self-paced, cohort-based, live online, blended and hybrid delivery in plain words, and a method to choose per programme.
Build the Catalogue and the Curriculum
Pathways, levels, prerequisites, honest recognition and curriculum mapping of outcomes to activities and assessment.
Design Courses That Work Online
The Community of Inquiry framework and Gilly Salmon's five stages in plain words, the learner's week, active learning and integrity.
Run a Content Pipeline with Accessibility Built In
A six-stage content pipeline with an accessibility gate, WCAG 2.2 essentials, captions and copyright.
Choose and Run the Learning Platform
LMS categories, SCORM, xAPI, cmi5, LTI 1.3 and Open Badges explained, a real trial, three-year cost and data ownership.
Recruit, Guide and Observe Instructors
Recruiting for online teaching, agreements, three SLAs, facilitation standards and a developmental observation cycle.
Plan Cohorts and Run Enrolment to Orientation
Intakes, fill rate and the minimum-fill decision, time zones, and enrolment to day 7 as a series of small promises.
Keep Learners Going
Activation, weekly activity, days inactive and the progress gap, the Friday review, support, adjustments, complaints and wellbeing.
Safeguarding, Learner Data and AI
Online safeguarding for under-18 learners, learner data, and AI that drafts while a person decides.
Assessment, Certificates, Quality and the Money
One completion definition, honest certificates, a quality review cycle, cohort contribution and break-even size.
An Academy That Runs on a System
What an academy that runs on a system looks like a year on.
Not just reading. Tools you will actually open again.
E-book
- The Online Academy and Blended Programme Kit e-book: about 9,000 words, ten chapters, six diagrams, a weekly-to-yearly rhythm checklist and a glossary
Start here
- 00-Start-Here-Online-Academy-Map: your first hour, Brand it in five minutes, your first week, the whole job in ten steps and a 30/60/90 day plan
Workbooks
- Online Academy Operations Workbook (18 sheets): settings, catalogue, curriculum map, content pipeline, instructors, cohorts, live sessions, enquiries, learners with at-risk flags, support desk, assessments, course reviews, cohort finance, programme view and three dashboards with charts
- Programme Pricing and Cohort Economics Calculator (7 sheets): cohort economics, break-even, size scenarios, price test and fee plans
Fillable PDF forms
- Programme design canvas (4 pages)
- Course quality review checklist and instructor observation forms (4 pages)
- Learner orientation checklist and at-risk intervention record (4 forms)
- Learning platform selection scorecard (3 pages)
Word templates
- Learner handbook template (brand-ready)
- Academy policy pack: terms and refund policy, code of conduct and under-18 online safety rules, accessibility statement, certificate wording guide, data and recording notice, AI use policy (brand-ready)
- Instructor guide, facilitation standards and a 14-point agreement discussion sheet (brand-ready)
- Learner message library (59 messages, brand-ready)
- Worked example pack: a professional academy's quarter
- AI prompt pack for online academies (29 prompts)
Cheat sheets
- Delivery mode decision card and 20 mistakes to avoid
- Numbers that matter: online academy KPI card (14 numbers with exact formulas)
- Online academy rules by country, dated October 2026
Print pack
- Live session and studio print pack (5 pages): live session host card, studio recording checklist, online class rules poster for under-18 learners, who-to-contact card and accessibility quick check card
Calendar and import
- Academy operating calendar (34 events, ICS)
- Academy task board (40 tasks, CSV for Trello, Asana, Notion, Planner or Jira)
When you have worked through it, you will be able to…
Every outcome is practised with a worked example and a tool, not just described.
- You will be able to choose a delivery mode for each programme on purpose and explain why
- You will be able to keep a short catalogue with pathways and a curriculum map where every outcome is practised and assessed
- You will be able to run a content pipeline with captions, accessibility and licences checked before publishing
- You will be able to choose or renegotiate a learning platform with SCORM, xAPI, LTI and data export understood
- You will be able to set instructor SLAs and facilitation standards and observe instructors on a cycle
- You will be able to run intakes across time zones and a weekly at-risk review with personal outreach
- You will be able to apply online safety rules for under-18 learners and an AI use policy with human review
- You will be able to measure one completion definition, word certificates honestly and know each cohort's break-even size
Know your starting point. Prove your progress.
People who measure before and after improve faster and can show it. AssessAll, our sister assessment platform, has AI-graded assessments that pair with this kit. Take one now, work through the kit, then re-take it.
Instructional Design Work Sample for Trainers, Instructional Designers and Subject-Matter Experts
Take the assessment →AssessAll assessmentTraining Evaluation and Programme Effectiveness
Take the assessment →AssessAll assessmentProject & Delivery Leadership
Take the assessment →JobularyTurn what you learn into a measured development plan (Jobulary)
Make it a growth plan →A taste of Chapter 8
Priya is a learner in Kestrel's October People Analytics cohort, in Pune. Week 3 coincided with a project deadline at work. She missed a live session, then the lab, then felt too far behind to open the platform at all. The platform sent her two automatic reminders, which she deleted. On Friday 6 November, the Learners sheet flagged her At risk: fourteen days with no activity and about twenty-five points behind the calendar. Rohan emailed her that afternoon. On Monday, with no reply, the coordinator sent a WhatsApp message (Priya had agreed to WhatsApp at enrolment). Priya replied within an hour. They agreed a two-week catch-up plan and a five-day extension on the capstone. On Tuesday she submitted two labs.
The honest comparison
| Free templates and typical advice | This kit | |
|---|---|---|
| Completion | Platform percentage, defined differently by everyone | One written definition, calculated per programme from ended cohorts |
| Learners falling behind | Automatic reminders | Risk flags from activity and the calendar, a Friday review and personal outreach |
| Instructors | Goodwill and guesswork | Three SLAs, eight facilitation standards, an observation cycle and an agreement sheet |
| Content | Upload and hope | A pipeline with an accessibility gate and a licence column |
| Money | Run any cohort that has learners | Break-even cohort size, a minimum-fill rule and contribution per cohort |
| Under-18 learners | Same as adults | Online safety rules, two-adult checks, consent before recording and a DSL route |
Made for you if…
- Owners and directors of online academies, professional academies and training institutes with an online wing
- Principals and programme heads running a school's online or hybrid programme
- Language and test-prep academy managers with several instructors
- Centre managers and administrators who run intakes, timetables and learner support
- Programme leads responsible for quality review and instructor standards
- Learning businesses moving from one course to a multi-course catalogue
Probably not for you if…
- Creators launching a single course to their audience (see The Online Course Pre-Sale and Launch Kit)
- Corporate onboarding academies (see The Onboarding Academy Builder) or a solo tutor's own practice (see The Tutoring Business Kit)
- Anyone looking for legal sign-off, accreditation or a ready-made safeguarding policy: the kit gives discussion drafts and structure for qualified people to finalise
Built by trainers, tested in real rooms.
Bodhih Training has designed and delivered corporate programmes since 2008. Bodhih Pro Kits package what works in those workshops into a guide plus the exact tools we use, so you can apply it the same day without a facilitator in the room.
From here to using it in three steps
- STEP 1
Tap Get the kit
Name, email and country. UPI, card or netbanking in India; international cards everywhere else. No account to create.
- STEP 2
Download instantly
Your download page opens at once, with every file and a one-click ZIP. A permanent link lands in your inbox too.
- STEP 3
Open the first tool
Start with the quick-start chapter, then the main spreadsheet or planner. Most buyers use something from the kit the same day.
Give your learners an academy that notices them
Open the Start-here map, follow the first hour and type your own programmes into the workbook before the week is out. Whether you begin with the calculator tonight or the Friday review this week, you will have an academy you can explain, run and improve.
Personal licence for the buyer's own use (and use with your own team or clients where the kit says so). Please don't share or resell the files. Team and company licences: solutions@bodhih.com.
What buyers say
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250+ AI-graded assessments to measure skills and earn verified credentials.
Jobulary
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The Online Academy and Blended Programme Kit: FAQs
Read the free guideAlready bought? Resend my linkCan I use this with my team, instructors and staff?
Yes. Under the personal licence you can use the kit within your own academy with your staff, instructors and tutors, including the handbook, policies, instructor guide and print pack. Company and multi-site licences are available via solutions@bodhih.com.
Does it work in my country?
The method works anywhere and the workbooks take any currency, tax placeholder and time zones. The dated sheet covers India, the UK, the EU, the US, Canada, Australia, Singapore and the UAE as at October 2026, with notes on others, but education, consumer, data and safeguarding rules change and differ locally, so check your regulator and lawyer.
How do I improve completion in an online programme?
Use one completion definition, then look at where learners stop. Make the first week easy and personal, put a small marked task in week 1, match the weekly workload to what you promised, and run a weekly review where a person contacts every learner flagged at risk. The kit gives you the sheets, forms and messages for each step.
What is the difference between SCORM, xAPI and LTI?
SCORM packages a course module so an LMS can play it and record completion. xAPI records learning activity as statements inside or outside an LMS. LTI plugs external tools into your platform without separate logins. Chapter 5 and the Platform Selection Scorecard explain what to ask vendors for.
Does the kit promise better completion, enrolments or results?
No. It helps you run the academy with clear definitions, routines and records so you can see what is happening and act on it. Results depend on your programmes, learners, team and market. The worked example presents a target and early signals, not a promise.
Is this legal, accreditation or safeguarding advice?
No. The kit is educational. Terms, policies and agreements are discussion drafts for your lawyer, certificate wording must match any written recognition agreement, and the online safety rules support but do not replace a safeguarding policy reviewed by a qualified person under your local law.
Does it cover learners under 18?
Yes: online safety rules, a live class rules poster, the two-adult and recording consent checks on the Live Sessions sheet, background check and training status on the Instructors sheet, a DSL route and parent and guardian messages.
How should my academy use AI?
AI can draft announcements, feedback and practice questions and summarise anonymised feedback, but a person decides grades, integrity outcomes, admissions, refunds and interventions, and learners are told where AI helped. The policy pack includes a one-page AI use policy and the prompt pack has prompts for every step.
How can I measure my team's starting point?
If you want to measure your team's starting point, AssessAll offers related assessments sold separately: Instructional Design Work Sample for Trainers, Instructional Designers and Subject-Matter Experts, Training Evaluation and Programme Effectiveness and Project & Delivery Leadership. They suit instructional designers, programme leads and the person who runs delivery.
How do I turn this into a development plan?
Use the kit's 30/60/90 day plan for the academy. To turn what you learn into a measured personal development plan, Jobulary's individual development plan guide at jobulary.com is a practical place to start.
How much does The Online Academy and Blended Programme Kit cost?
₹999 including 18% GST for buyers in India, or $29 for buyers outside India. One-time payment, no subscription, with an automatic invoice.
How do I get the files after paying?
Instantly. Your download page opens the moment payment succeeds, and a permanent download link is emailed to you. Download each file separately or everything in one ZIP.
What software do I need?
Any of the usual tools: Excel or Google Sheets for spreadsheets, Word or Google Docs for templates, Adobe Acrobat Reader, Preview, Xodo or GoodNotes for the fillable PDFs, and Google, Outlook or Apple Calendar for the calendar plan.
Can I get a refund?
Because it is a digital download, kits are not refundable once downloaded. We always refund a duplicate charge or a failed delivery, and if a file is corrupted and we cannot fix it within 3 working days. Full terms: bodhih.org/refunds.
Can my company buy this for a team?
Yes. Team and company licences, and workshops on this topic run by Bodhih Training, are available. Write to solutions@bodhih.com or call +91 99000 11601.
